Contracts/Subcontracts Manager

SciTec; Princeton (NJ); On-site; USD 130,000 - 175,000; Full time

Benefits offered by this job

401(k) match

Health insurance paid by company

Dental insurance (80%)

Vision insurance (100%)

Life insurance (100%)

Disability insurance (Long-term)

Job summary

SciTec seeks an experienced Contract/Subcontract Manager to draft, negotiate, and manage contracts and NDAs for DoD-related work. The role emphasizes compliance with FAR/DFARS, cost analysis, and OCI procedures, with a path toward leadership in contract management.

The ideal candidate has extensive contract management background, CPCM/CFCM certification, and U.S. citizenship with the ability to obtain Top Secret clearance. Strong collaboration with cross-functional teams is essential.

Qualifications

• Bachelor's degree with at least 15 years of contract management experience or a Master's with at least 10 years.
• Familiarity with FAR/DFARS and reputable contract management standards (e.g., NCMA).
• CPCM or CFCM certification.
• U.S. Citizenship and ability to obtain Top Secret clearance.
• Strong written and verbal communication; ability to work independently and in a team.

Responsibilities

• Draft, review, negotiate contracts and subcontracts, NDAs, and related documents.
• Support project teams on contract management, pricing, cost allowability, and milestone schedules.
• Interpret FAR/DFARS clauses and maintain contract records and templates.
• Build relationships with customers and subcontractors; coordinate with accounting, security, and operations.
• Prepare subcontract packages, analyze bids, perform price/cost analysis, and manage OCI procedures.
• Assist with new business pursuits and prime/ subcontractor proposal reviews.

Skills

Contract management

Attention to detail

Communication skills

Independent work

Education

Bachelor's degree with 15+ years' experience in Contract Management

Master's degree with 10+ years' experience in Contract Management

Tools

Microsoft Office

Job description

SciTec, a wholly owned subsidiary of Firefly Aerospace, is a dynamic non-traditional defense contractor that delivers advanced technologies in support of U.S. National Security and Defense. For the past forty-five plus years, we have supported Department of Defense customers by developing innovative remote sensing algorithms, tools, and techniques to deliver world-class data exploitation capabilities supporting missile defense; intelligence, surveillance, & reconnaissance; space domain awareness; and aircraft survivability missions.

Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. Applicants that do not meet this requirement will not be considered.

SciTec is seeking qualified candidates to fill the Contract/Subcontract Manager positions. This position will play a critical role in supporting our organizational growth by exercising best industry practices and judgement in drafting, reviewing, and negotiating contracts.

Responsibilities

• Draft, review and negotiate contracts/subcontracts, modifications, teaming and nondisclosure agreements (NDA), terms and conditions, and other contract/subcontract related documents
• Provide active assistance to the project teams in management, execution and resolution of issues related to contract/project management and accounting (e.g. contract type, cost allowability, payment/milestone schedules, inspection/acceptance criteria, other terms)
• Serve as in-house expert on interpretation of FAR / DFARS clauses and contractual provisions.
• Maintain comprehensive and reliable contract and subcontract records (e.g. proposals, contracts, correspondence, modifications)
• Develop and maintain effective business relationships with the customers, partners and subcontractors
• Prepare subcontract-level bid packages consistent with the company templates, develop the flowdowns. Coordinate timely request/review of subcontractor's proposals. Evaluate, perform price/cost analysis, identify risks
• Negotiate subcontract pricing, terms and conditions, prepare/issue subcontracts.
• Closely collaborate with business operations departments (e.g. Accounting, Security, Project Control, Information Assurance)
• Manage administrative tasks, as needed, including the coordination and support of Organizational Conflict of Interest procedures (OCI), inspection/acceptance routines, billing and payment, completion of forms, and ongoing communication with the external parties.
• Assist with new business pursuits by drafting and negotiating NDAs, Teaming Arrangements, completing forms, certifications
• Support prime proposal preparation including examination of solicitation requirements, including but not limited to terms and conditions, cost/pricing, data rights, security and cybersecurity, to adequately assess risks in accordance with company policies and legal requirements
• Review vendor's terms and conditions, assist with procurement
• Participate in the development, periodical revision and implementation of the company's contract-related templates
• Perform the duties in compliance with company policies and procedures. Exercise diplomacy and tact in communications with colleagues and external customers
• Occasional travel; less than 10%
• Other duties as assigned

Requirements

• Strong knowledge and hands-on experience with variety of contract types (FFP, T&M, Cost/Cost-plus); understanding of the principles related to agreements under Other Transaction Authority (OTA) and Uniform Commercial Code (UCC).
• Strong knowledge of (i) FAR / DFARS, and (ii) The NCMA Contract Management Standard™ or equal industry-recognized contract management standard. Demonstrated ability to draft and negotiate contractual language
• Professional Contract Management Certification (CPCM, CFCM)
• Bachelor's degree with at least 15 years of experience in Contract Management, OR a Masters' degree with at least 10 years of experience (a degree should be in Business or relevant area of specialty. ) Note: for the purpose of this position, experience in Project Management or purchasing will not be deemed equivalent
• Ability to work independently and collaboratively as part of a dynamic, high-performance team to proactively resolve contractual issues. Must be able to prioritize multiple responsibilities and ensure timely accomplishment.
• Must-have knowledge and ability to analyze complex proposal data, contract terms, data rights issues, CMMC requirements. Conduct research on specific topics.
• U.S. Citizenship and the ability to obtain and maintain active Top Secret Security Clearance.
• Strong verbal and written communication skills
• Proficiency with Microsoft Office
• Demonstrated attention to detail

Candidates who have one or more of the following skills/qualifications will be preferred

• Expertise in subcontract management, Data Rights, OCI procedures
• Active Secret or Top Secret Security Clearance
• Juris Doctor degree
• Resumes, Cover Letters, and Applications which are generated by AI will not be considered for employment.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Benefits

SciTec offers a highly competitive salary and benefits package, including:

• 4% Safe Harbor 401(k) match
• 100% company paid HSA Medical insurance, with a choice of 2 buy-up options
• 80% company paid Dental insurance
• 100% company paid Vision insurance
• 100% company paid Life insurance
• 100% company paid Long-term Disability insurance
• 100% company paid Hospital Indemnity insurance
• Voluntary Accident and Critical Illness insurance
• Short-term Disability insurance
• Annual Profit-Sharing Plan
• Discretionary Performance Bonus
• Paid Parental Leave
• Generous Paid Time Off, including Holiday, Vacation, and Sick Pay
• Flexible Work Hours

The pay range for this position is $130,000 - $175,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation.

SciTec is proud to be an Equal Opportunity employer. VET/Disabled.