Contracts/Subcontracts Manager

SciTec Incorporated; Princeton (NJ); On-site; USD 130,000 - 175,000; Full time

Benefits offered by this job

4% Safe Harbor 401(k) match

Company-paid health insurance

Dental insurance

Vision insurance

Life insurance

Short-term Disability insurance

Long-term Disability insurance

Annual Profit-Sharing Plan

Discretionary Performance Bonus

Paid Parental Leave

Generous Paid Time Off

Flexible Work Hours

Job summary

SciTec, a dynamic defense contractor and a subsidiary of Firefly Aerospace, is seeking qualified candidates for Contract/Subcontract Manager to draft, review, and negotiate contracts and subcontracts, including NDAs and flowdowns, while supporting project teams in cost, schedule, and risk management.

The role requires a Bachelor's with 15+ years, or a Master's with 10+ years in contract management, deep knowledge of FAR/DFARS and NCMA standards, and U.S.

Qualifications

• Bachelor's degree with at least 15 years of experience in Contract Management, OR a Master's degree with at least 10 years of experience.
• Must have knowledge of FAR/DFARS and contract management standards.
• Ability to draft and negotiate complex contract language.

Responsibilities

• Draft, review, and negotiate contracts and subcontracts, modifications, teaming and NDA, terms and conditions, and other documents.
• Provide active assistance to project teams in management, execution and resolution of issues related to contract management and accounting.
• Serve as in-house expert on interpretation of FAR/DFARS clauses and contractual provisions.
• Maintain comprehensive contract records and develop relationships with customers and subcontractors.
• Prepare subcontract-level bid packages and coordinate subcontractor proposals; evaluate price/cost analysis.
• Negotiate subcontract pricing, terms and conditions, and issue subcontracts.
• Collaborate with Accounting, Security, Project Control, Information Assurance.
• Manage administrative tasks including OCI procedures, communication with external parties.
• Assist with new business pursuits by drafting NDAs and teaming arrangements.

Skills

Contract management

FAR/DFARS knowledge

Negotiation skills

CPCM/CFCM certification

Communication skills

MS Office

Security clearance (Top Secret)

Education

Bachelor's degree with 15+ years in Contract Management

Master's degree with 10+ years in Contract Management

Tools

Microsoft Office

Job description

SciTec, a wholly owned subsidiary of Firefly Aerospace, is a dynamic non-traditional defense contractor that delivers advanced technologies in support of U.S. National Security and Defense. For the past forty-five plus years, we have supported Department of Defense customers by developing innovative remote sensing algorithms, tools, and techniques to deliver world-class data exploitation capabilities supporting missile defense; intelligence, surveillance, & reconnaissance; space domain awareness; and aircraft survivability missions.

Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. Applicants that do not meet this requirement will not be considered.

SciTec is seeking qualified candidates to fill the Contract/Subcontract Manager positions. This position will play a critical role in supporting our organizational growth by exercising best industry practices and judgement in drafting, reviewing, and negotiating contracts.

Responsibilities

• Draft, review and negotiate contracts/subcontracts, modifications, teaming and nondisclosure agreements (NDA), terms and conditions, and other contract/subcontract related documents
• Provide active assistance to the project teams in management, execution and resolution of issues related to contract/project management and accounting (e.g. contract type, cost allowability, payment/milestone schedules, inspection/acceptance criteria, other terms)
• Serve as in-house expert on interpretation of FAR / DFARS clauses and contractual provisions.
• Maintain comprehensive and reliable contract and subcontract records (e.g. proposals, contracts, correspondence, modifications)
• Develop and maintain effective business relationships with the customers, partners and subcontractors
• Prepare subcontract-level bid packages consistent with the company templates, develop the flowdowns. Coordinate timely request/review of subcontractor’s proposals. Evaluate, perform price/cost analysis, identify risks
• Negotiate subcontract pricing, terms and conditions, prepare/issue subcontracts.
• Closely collaborate with business operations departments (e.g. Accounting, Security, Project Control, Information Assurance)
• Manage administrative tasks, as needed, including the coordination and support of Organizational Conflict of Interest procedures (OCI), inspection/acceptance routines, billing and payment, completion of forms, and ongoing communication with the external parties.
• Assist with new business pursuits by drafting and negotiating NDAs, Teaming Arrangements, completing forms, certifications
• Support prime proposal preparation including examination of solicitation requirements, including but not limited to terms and conditions, cost/pricing, data rights, security and cybersecurity, to adequately assess risks in accordance with company policies and legal requirements
• Review vendor’s terms and conditions, assist with procurement
• Participate in the development, periodical revision and implementation of the company’s contract-related templates
• Perform the duties in compliance with company policies and procedures. Exercise diplomacy and tact in communications with colleagues and external customers
• Occasional travel; less than 10%
• Other duties as assigned
• Strong knowledge and hands-on experience with variety of contract types (FFP, T&M, Cost/Cost-plus); understanding of the principles related to agreements under Other Transaction Authority (OTA) and Uniform Commercial Code (UCC).
• Strong knowledge of (i) FAR / DFARS, and (ii) The NCMA Contract Management Standard™ or equal industry-recognized contract management standard. Demonstrated ability to draft and negotiate contractual language
• Professional Contract Management Certification (CPCM, CFCM)
• Bachelor's degree with at least 15 years of experience in Contract Management, OR a Masters' degree with at least 10 years of experience (a degree should be in Business or relevant area of specialty. ) Note: for the purpose of this position, experience in Project Management or purchasing will not be deemed equivalent
• Ability to work independently and collaboratively as part of a dynamic, high-performance team to proactively resolve contractual issues. Must be able to prioritize multiple responsibilities and ensure timely accomplishment.
• Must-have knowledge and ability to analyze complex proposal data, contract terms, data rights issues, CMMC requirements. Conduct research on specific topics.
• U.S. Citizenship and the ability to obtain and maintain active Top Secret Security Clearance.
• Strong verbal and written communication skills
• Proficiency with Microsoft Office
• Demonstrated attention to detail

Candidates who have one or more of the following skills/qualifications will be preferred

• Expertise in subcontract management, Data Rights, OCI procedures
• Active Secret or Top Secret Security Clearance
• Juris Doctor degree

Resumes, Cover Letters, and Applications which are generated by AI will not be considered for employment.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

SciTec offers a highly competitive salary and benefits package, including:

• 4% Safe Harbor 401(k) match
• 100% company paid HSA Medical insurance, with a choice of 2 buy-up options
• 80% company paid Dental insurance
• 100% company paid Vision insurance
• 100% company paid Life insurance
• 100% company paid Long-term Disability insurance
• 100% company paid Hospital Indemnity insurance
• Voluntary Accident and Critical Illness insurance
• Short-term Disability insurance
• Annual Profit-Sharing Plan
• Discretionary Performance Bonus
• Paid Parental Leave
• Generous Paid Time Off, including Holiday, Vacation, and Sick Pay
• Flexible Work Hours

The pay range for this position is $130,000 - $175,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation.

SciTec is proud to be an Equal Opportunity employer. VET/Disabled.