Contracts Specialist I

Prairie View A&M University; Prairie View (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Prairie View A&M University in Prairie View, Texas, is seeking a Contracts Specialist I to support procurement services and contract administration. The role focuses on reviewing university contracts, coordinating with the Procurement Office, and ensuring timely execution under applicable guidelines.

The position requires a Bachelor’s degree in business-related field and strong writing/communication skills.

Qualifications

• Bachelor’s degree in Business, Accounting, Finance or related field or equivalent.
• No prior experience required.
• Knowledge of OMB Circulars and state/federal regulations.
• Proficiency with word processing and spreadsheets.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Review/analyze university contracts and coordinate with Procurement Office.
• Process departmental requisitions as assigned.
• Perform daily contract office processing per PVAMU/TAMUS/state guidelines.
• If required, coordinate contract review with Office of General Counsel (OGC).
• Follow contract origination to full execution, including purchasing.
• Upload and maintain contract files in the monitoring system; retention tasks.
• Perform other duties as assigned.

Skills

Contract regulations

MS Office

Technical writing

Multitasking

Communication skills

Education

Bachelor’s degree in Business, Accounting, Finance or related field

Tools

Contract monitoring system

OGC coordination

Job description

Job TitleContracts Specialist IAgencyPrairie View A&M UniversityDepartmentProcurement Services & Contract AdministrationProposed Minimum SalaryCommensurateJob LocationPrairie View, TexasJob TypeStaffJob DescriptionImportant Immigration information:A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate._______________________________________________________________________________The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.This position is responsible for strategically procuring good and contracts for services for the benefit of the university in accordance with state, federal and TAMUS guideline and in a timely manner that ensures cost savings and best value purchasing /contracting on behalf of the university.Responsibilities:Perform required reviews/analyze of university contracts, coordinate with Procurement Office and ensure timely execution. Process departmental requisitions as assigned.Perform daily contract office processing in accordance with PVAMU, TAMUS and state guidelines to ensure efficiency & accuracy. If required, coordinate contract review by of Office of General Counsel (OGC).Follow contract from origination to full execution, including purchasing if required.Upload and maintain completed contract files within the contract monitoring system and perform document retention tasks.Perform other duties as assigned.Required Education and Experience:Bachelor’s degree in Business, Accounting Finance or closing related field or equivalent combination of education and experience.No prior experience required.Required Knowledge, Skills and Abilities:Knowledge of OMB Circulars and state/federal contract and grant regulations. Knowledge of word processing and spreadsheet applications.Must possess technical writing and editing skills which include contractual language and procedures.Ability to multitask and work cooperatively with others.Effective written and oral communication skills.Preferred Qualifications:Two years of experience in procure or compliance programs and/or activity.Special Requirements:Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of four years of experience.Job Posting Close Date:09/17/2026Required Attachments:Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.Resume or Curriculum VitaeCover LetterApplication Submission Guidelines:All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.The required documents listed in the above \"Required Attachments\" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [e-mail] should you need assistance with the online application process.Background Check Requirements:All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.