Contracts - Proposal Manager

Progression Inc; Chantilly (VA); On-site; USD 160,000 - 200,000; Full time

Job summary

Progression Inc. in Chantilly, VA is seeking an experienced Proposal Manager to lead complex, multi-volume efforts for IC-oriented opportunities. The role requires coordination with Capture, Client, Recruiting, Finance and Operations to drive compliant, win-ready proposals and content reuse.

The position demands 7+ years of relevant experience, a proven track record with large-scale bids (>$50M), and familiarity with Shipley practices. Competitive compensation with benefits is offered.

Qualifications

• 7+ years of proposal management experience supporting IC agencies.
• Experience leading distributed proposal teams under deadlines.
• Familiarity with Shipley-aligned best practices is a plus.
• Strong ability to partner with Capture, Client, Recruiting, Finance and Operations.

Responsibilities

• Proposal Planning and Governance: develop the schedule aligned to RFP milestones.
• Lead proposal kickoff, define roles, deliverables and expectations.
• Ensure end-to-end compliance with RFP requirements and instructions.
• Solution Development and Reviews: lead development with SMEs and Operations.
• Plan Blue Team, Pink, Red, Gold and White Glove reviews.
• Staffing coordination with Recruiting and resume/comms integration.
• Pricing coordination with Finance and content reuse improvements.
• Submittal and Closeout: final review and submission per instructions.

Skills

Active TS/SCI

Proposal management

Capture coordination

Team leadership

Tools

HubSpot

SharePoint

Microsoft Word

Job description

Proposal Manager

Chantilly, VA

$160k - $200k + benefits

MUST

• Active TS/SCI


• Experienced Proposal Manager


• 7 or more years of proposal management experience supporting IC agencies.


• 5+ years demonstrated success managing complex, competitive proposals as a prime contractor.


• Recent experience supporting proposals valued at $50M or greater, including multi-volume submissions.


• Strong working knowledge of FAR acquisition processes.


• Proven ability to partner effectively with Capture, Client, Recruiting, Finance, and Operations.


• Experience leading distributed proposal teams under aggressive deadlines.


• Familiarity with Shipley or Shipley-aligned proposal best practices.

DUTIES

• Proposal Planning and Governance


• Develop and manage the proposal schedule aligned to RFP milestones and internal reviews.


• Lead proposal kickoff; define roles, deliverables, and expectations.


• Ensure end-to-end compliance with RFP requirements and instructions.


• Solution Development and Reviews


• Lead solution development with Capture, SMEs, and Operations.


• Plan and facilitate Blue Team, Pink, Red, Gold, and White Glove reviews.


• Integrate feedback and manage content quality, consistency, and version control.


• Support quarterly initiatives to collect and update program metrics to develop \"Gold Standard\" proposal reuse content.


• Staffing and Recruiting Coordination


• Coordinate with Recruiting to secure Key Personnel Letters of Commitment.


• Support recruiting for non-key staff positions as required.


• Ensure resumes and staffing narratives are compliant and integrated.


• Pricing and Financial Coordination


• Coordinate cost and pricing volume development with Finance.


• Support Green Team reviews and cost-based rate development as required.


• Ensure pricing aligns with the proposed technical solution.


• Submittal and Closeout


• Conduct final submittal review with the CSO.


• Submit proposals in strict accordance with RFP instructions.


• Archive final artifacts and receipt confirmation in SharePoint.


• Update HubSpot Deal Stage to \"Submitted.\"


• Support win or loss documentation and lessons learned.


• Tools and Writing


• Use HubSpot and SharePoint for proposal tracking and documentation.


• Serve as a Volume Lead for various proposal volumes to include Technical, Management, and Past Performance.


• Write, edit, and integrate proposal content using Microsoft Word.


• Facilitate and support writing for Market Surveys, Requests for Information (RFIs), and Sources Sought Notices.

Requirements

Progression Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. #INDPRO