Contracts Paralegal - CRE Asset & Workflow Specialist

Healthpeak Properties; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Healthpeak Properties in Nashville seeks a detail-oriented paralegal or contracting professional to support asset-level legal matters across outpatient and lab portfolios, drafting contracts, NDAs, and ancillary agreements while coordinating with a small team of real estate attorneys.

You will manage workflows, maintain document integrity, and help improve templates and processes, including exploring AI tools to streamline operations for asset management.

Qualifications

• 5+ years of experience in commercial real estate legal support or asset management.
• Strong drafting skills and knowledge of CRE fundamentals.
• Experience with legal workflow or document management systems.
• Bachelor's degree and/or paralegal certificate; notary commission a plus.
• Strong organizational and data management skills with high attention to detail.
• Ability to manage multiple priorities while supporting dedicated stakeholders.

Responsibilities

• Provide dedicated support to assigned attorneys (1–2) for asset-level legal matters.
• Coordinate preparation and execution of property-level contracts, NDAs and ancillary agreements (hold harmless, licenses, access agreements, vendor/service documentation).
• Review master service contracts and related vendor/service agreements, coordinating execution and tracking key terms.
• Assist with notices, lease administration items, and other asset-driven legal requests.
• Track and manage documentation tied to property-level operations.
• Manage intake, assignment, and tracking of legal requests through internal systems.
• Monitor workflow for assigned attorneys to ensure timely progression and execution.
• Maintain consistency in processing asset-related legal work across the portfolio.
• Maintain accurate records of executed documents and asset-level activity.
• Ensure alignment between legal documentation and system data (key dates, terms, property records).
• Manage document organization, version control, and transaction file integrity.
• Identify workflow gaps and implement practical improvements supporting asset management.
• Support updates to templates, forms, and standard processes.
• Contribute to system enhancements and automation initiatives, including exploring AI tools to streamline legal operations.
• Serve as liaison between assigned attorneys, Asset Management, and Property Management.
• Facilitate intake and triage of asset-level legal requests.
• Proactively flag issues or inconsistencies impacting execution.

Skills

Drafting skills

Attention to detail

Legal operations

Project management

Education

Bachelor's degree or paralegal certificate

Tools

Legal workflow systems

Document management systems

Job description

Healthpeak Properties in Nashville seeks a detail-oriented paralegal or contracting professional to support asset-level legal matters across outpatient and lab portfolios, drafting contracts, NDAs, and ancillary agreements while coordinating with a small team of real estate attorneys.

You will manage workflows, maintain document integrity, and help improve templates and processes, including exploring AI tools to streamline operations for asset management.