Contracts Manager (Healthcare)

Marin Community Clinics; Ignacio (CA); On-site; USD 135,000 - 160,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision Insurance

Educational Benefits

Student Loan Repayment and Loan Forgiv

Retirement Plan

Paid Holidays

Job summary

Marin Community Clinics is seeking a Contracts Manager to oversee the lifecycle of all contracts, ensuring risk is managed and obligations are met. You will coordinate with Legal, Compliance, and Program leads, manage renewals, and maintain documentation across departments.

The role reports to the Controller in the Finance Department and supports organizational policy, funder requirements, and regulatory compliance in a fast-paced healthcare environment.

Qualifications

• High School diploma is required.
• Bachelor’s degree in Public Administration, Health Administration, Business Administration, Legal Studies, or equivalent experience.

Responsibilities

• Draft, review, and maintain centralized database of contracts (vendor, consultant, MOU, collaborative, BAA, data sharing, service, and clinical).
• Facilitate internal contract routing and approval; ensure alignment with policies and funder requirements.
• Collaborate with Legal, Finance, Compliance, and Program leads to ensure proper contract language (indemnification, HIPAA/BAA, licensing, FTCA, insurance, termination).
• Manage renewal cycles and expiration dates; notify responsible parties and assist with amendments.
• Maintain an organized repository and train staff on terms.

Skills

Attention to detail

Organization

Communication

Confidentiality

Multitasking

Education

Bachelor’s degree in Public Administration / Health Administration / Business Administration / Legal Studies

High School diploma

Tools

Microsoft Office Suite

Contract databases

Tracking systems

Job description

Overview

Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all.

The Contracts Manager plays a key role in the effective management and administration of contractual agreements with a focus on risk management and operational continuity. Reporting to the Controller within the Finance Department, this position is responsible for overseeing the lifecycle of all MCC contracts, managing risk stemming from those contracts and maintaining accurate records and tracking systems. This role serves as a central liaison between internal departments and external partners, ensuring clear communication and adherence to obligations.

Responsibilities

Contracts Administration

• Draft, review, track, and maintain a centralized database of all contractual agreements including vendor, consultant, MOU, collaborative, BAA, data sharing, service, and clinical contracts.
• Facilitate the internal contract routing and approval process, ensuring alignment with organizational policies, funder requirements, and applicable regulations.
• Collaborate with Legal, Finance, Compliance, and Program leads to ensure that contracts contain appropriate language (e.g., indemnification, HIPAA/BAA, licensing, FTCA coverage, insurance requirements, termination clauses).
• Manage renewal cycles and expiration dates; notify responsible parties in advance and assist with amendments or extensions.
• Maintain an organized repository for executed contracts and ensure that appropriate staff have access and training on relevant terms.

Compliance and Monitoring

• Maintain awareness of federal, state, and local laws that impact contractual compliance.
• Monitor contract activities for alignment with organizational policies and report potential risks or non-compliance.
• Participate in internal audits, Operational Site Visit (OSV) preparation, and risk mitigation efforts related to contract management.

Process Improvement & Reporting

• Recommend and help implement systems and workflows for efficient contract management and administration.
• Assist in the development of SOPs related to document retention, routing, and compliance tracking.
• Generate regular reports on contract status, key dates, and pending deliverables.

Qualifications

Education and Experience:

• High School diploma is required.
• A Bachelor’s degree in public administration, Health Administration, Business Administration, Legal Studies; or an equivalent level of professional experience is required.
• Minimum of six years of professional experience in contracts administration or compliance, preferably within a healthcare, nonprofit, or public sector setting is required.
• Familiarity with FTCA/JCAHO compliance preferred.

Required Skills and Abilities:

• Strong attention to detail and excellent organizational skills.
• Working knowledge of contractual language, compliance standards, and risk mitigation strategies.
• Proficiency in Microsoft Office Suite and comfort working with contract databases and tracking systems.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Strong written and verbal communication skills, including ability to interact with vendors, funders, and internal stakeholders.
• Proven ability to maintain confidentiality, especially with sensitive documents or agreements.

Physical Requirements and Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional lifting of documents or supplies up to 20 lbs.
• Fulfill Immunization and fit for duty regulatory requirements.

Other Requirements:

• Commitment to the mission and values of a Federally Qualified Health Center.
• Familiarity with Cal-OSHA, HIPAA, and patient-centered care models preferred.
• Bilingual abilities are a plus.

Benefits: Our benefits program is designed to protect your health, family and way of life. We offer a competitive Benefits Program that includes affordable health insurance and Health Reimbursement Accounts (HRA), Dental and Vision Insurance, Educational and Continuing Education Benefits, Student Loan Repayment and Loan Forgiveness, Retirement Plan, Group Life and AD&D Insurance, Short term and Long Term Disability benefits, Professional Fee Reimbursement, Mileage and Cell Phone Reimbursement, Scrubs Reimbursement, Loupes Reimbursement, Employee Assistance Programs, Paid Holidays, Personal Days of Celebration, Paid time off, and Extended Illness Benefits.

Marin Community Clinics is an Equal Employment Opportunity Employer.

Min

USD $135,000.00/Yr.

Max

USD $160,000.00/Yr.