Contracts Manager

Reflection; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Top-tier compensation

Stock options

Health & wellness coverage

Meals provided in office

Parental leave

Unlimited PTO (US) / 30 days (UK)

Visa sponsorship

Team events

Job summary

Reflection is seeking a Contracts Manager to own and scale its contract operations, from intake to execution. You will work closely with Legal and cross‑functional teams to streamline processes, manage templates, and improve playbooks for faster turnaround times.

The role requires at least 5+ years in contracts or legal operations, with strong negotiation, organizational, and communication skills. Autonomy and proactive problem solving are essential in our fast-paced environment.

Qualifications

• 5+ years of experience in contracts management, commercial legal operations, or a related role.
• Prior experience working directly with an in-house legal team, supporting attorneys and business stakeholders.
• Demonstrated experience independently managing commercial agreements from intake through execution.
• Familiarity with NDAs, vendor agreements, SaaS and other technology-related agreements.
• Strong understanding of contract lifecycle management, internal approvals and signature workflows.
• Familiarity with AI-powered tools and automation to streamline contracting processes.
• Excellent organizational and project management skills in a high-volume environment.
• Sound judgment on when to escalate to Legal and push a process forward.
• Strong written and verbal communication across legal, technical, and business teams.
• Proactive, detail‑oriented, and comfortable operating autonomously in a fast-moving environment.

Responsibilities

• Own the end-to-end contract management process, including intake, triage, tracking, internal approvals, signature coordination, and recordkeeping.
• Conduct first-pass review and negotiation of routine agreements, particularly NDAs, using templates and playbooks.
• Support commercial contracting across vendor, procurement, SaaS, data licensing, and other technology agreements.
• Serve as a central point between Legal and business stakeholders, managing follow-ups and execution timelines.
• Coordinate cross-functional reviews with Security, Privacy, Compliance, Finance, and other teams for approvals.
• Manage contract documentation, version control, signature workflows, and executed agreement storage.
• Identify nonstandard terms and escalate substantive issues to the appropriate stakeholders.
• Develop and improve contracting workflows, templates, playbooks, and SOPs to reduce turnaround times.
• Maintain contract trackers and reporting on volume, status, and bottlenecks.
• Identify opportunities to automate and scale contracting processes as the company grows.

Skills

Contracts management

Legal operations

In-house legal

Negotiation

Communication

Project management

Autonomy

Job description

Our Mission

Reflection is a research lab making intelligence open and accessible for everyone to use, customize, and build on. We build open models that let anyone control their intelligence and help shape the future of AI. Our mission: make intelligence open and accessible to all.

The Role

As Contracts Manager, you will play a key role in building and scaling Reflection’s commercial contracting operations. You will own the day-to-day management of our contracting process, from initial intake through execution, working closely with Legal and cross-functional business teams to keep agreements moving efficiently.

This is a high-impact role for an experienced contracts professional who thrives in a fast-paced environment, exercises sound judgment, and takes ownership of processes. You will help build the systems, workflows, and playbooks that enable Reflection’s legal team to scale alongside the business, while freeing attorneys to focus on complex negotiations and strategic legal matters.

What You’ll Do

• Own the end-to-end contract management process, including intake, triage, tracking, internal approvals, signature coordination, and recordkeeping.

• Conduct first-pass review and negotiation of routine agreements, particularly NDAs, using established templates, playbooks, and escalation guidelines.

• Support commercial contracting across a range of agreements, including vendor and procurement agreements, SaaS and technology agreements, data licensing agreements, and other commercial contracts.

• Serve as a central point of coordination between Legal and business stakeholders, proactively managing follow-ups, outstanding issues, and execution timelines.

• Coordinate cross-functional reviews with Security, Privacy, Compliance, Finance, and other teams, ensuring appropriate approvals are obtained.

• Manage contract documentation, version control, signature workflows, and executed agreement storage.

• Identify nonstandard contractual terms and escalates substantive legal or business issues to the appropriate stakeholders.

• Develop and improve contracting workflows, templates, playbooks, and standard operating procedures to streamline operations and reduce turnaround times.

• Maintain contract trackers and reporting on volume, status, turnaround times, and bottlenecks.

• Identify opportunities to automate and scale contracting processes as the company grows.

What We’re Looking For

• At least 5+ years of experience in contracts management, commercial legal operations, or a related role.

• Prior experience working directly with an in-house legal team , supporting attorneys and business stakeholders through commercial contracting processes.

• Demonstrated experience independently managing commercial agreements from intake through execution.

• Familiarity with commercial contracts, including NDAs, vendor agreements, SaaS agreements, and other technology-related agreements.

• Strong understanding of contract lifecycle management, internal approval processes, and signature workflows.

• Familiarity with AI-powered tools and workflows, including the ability to use AI agents and automation to streamline contracting processes, improve efficiency, and scale legal operations.

• Excellent organizational and project management skills, with the ability to manage a high volume of requests and competing priorities.

• Sound judgment — you know what you can handle independently, when to push a process forward, and when to escalates to Legal.

• Strong written and verbal communication skills, with the ability to work effectively across legal, technical, and business teams.

• Proactive, detail‑oriented, and comfortable operating with significant autonomy in a fast‑moving environment.

What We Offer:

We believe that to make intelligence open and accessible to all, you need to start at the foundation. Joining Reflection means building from the ground up as part of a talent‑dense team. You will help define our future as a company, and help define the future of open foundational models.

We want you to do the most impactful work of your career with the confidence that you and the people you care about most are supported.

• Top‑tier compensation: Salary and equity structured to recognize and retain our talent globally.

• Stock options: Everyone who joins and contributes to Reflection’s success gets to share in the upside through stock options.

• Health & wellness: Comprehensive medical, dental, vision, and life, with an annual wellness allowance.

• Meals: Lunch and dinner are provided in the office daily.

• Life & family: 22 weeks paid parental leave for all new birthing and non-birthing parents, including adoptive and surrogate journeys.

• Vacation days: Unlimited paid time off in the U.S. and 30 days in the U.K.

• Sponsorship support: We sponsor visas to help exceptional talent join our team and support long‑term immigration pathways where applicable.

• Team building: We have regular off‑sites, happy hours, and team celebrations.

_ Export Control Notice: This position may require access to technology or source code subject to the U.S. Export Administration Regulations. Any offer of employment for this role may be conditioned on the Company’s ability to provide the candidate with access to such technology or source code in compliance with applicable U.S. export control laws, which may require the Company to seek government authorization.

Equal Employment Opportunity Statement
We are an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating a diverse and inclusive environment and encourage applicants from all backgrounds to apply.

_ Candidate and Employee Privacy Notice: We collect and process personal data about applicants for the purposes described in our Candidate and Employee Privacy Notice