Contracts Manager

Reflection; New York (NY); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Top-tier compensation

Stock options

Health & wellness

Meals in office

Parental leave

Unlimited PTO

Visa sponsorship

Team off-sites

Job summary

Reflection is seeking a Contracts Manager to build and scale commercial contracting operations across intake to execution in a fast-paced environment. You will own the end-to-end process, negotiate routine agreements such as NDAs, and collaborate with Legal and cross-functional teams to keep agreements moving efficiently while improving workflows and templates.

The role involves coordinating across Security, Privacy, Compliance, and Finance, handling recordkeeping, and advancing contracting

Qualifications

• 5+ years in contracts management or related role.
• Experience supporting in-house Legal team and business stakeholders.
• Experience independently managing commercial agreements from intake to execution.
• Familiar with NDAs, vendor agreements, SaaS and technology contracts, etc.

Responsibilities

• Own the end-to-end contract management process from intake to execution.
• Negotiate routine agreements, particularly NDAs, using templates and playbooks.
• Support commercial contracting across vendor, SaaS, data licensing and other tech agreements.
• Coordinate with Legal and business teams to keep agreements moving efficiently.
• Manage cross-functional reviews with Security, Privacy, Compliance, Finance, and others.
• Maintain contract documentation, version control, and signature workflows.
• Identify nonstandard terms and escalate issues to stakeholders.
• Develop and improve contracting workflows, templates, and SOPs to reduce turnaround times.
• Maintain contract trackers and reporting on volume, status, bottlenecks.
• Identify opportunities to automate contracting processes as the company scales.

Skills

Contract management

Vendor contracts

SaaS agreements

Cross-functional work

AI automation

Tools

AI agents

Job description

Our Mission

Reflection is a research lab making intelligence open and accessible for everyone to use, customize, and build on. We build open models that let anyone control their intelligence and help shape the future of AI. Our mission: make intelligence open and accessible to all.

The Role

As Contracts Manager, you will play a key role in building and scaling Reflection’s commercial contracting operations. You will own the day-to-day management of our contracting process, from initial intake through execution, working closely with Legal and cross-functional business teams to keep agreements moving efficiently.

This is a high-impact role for an experienced contracts professional who thrives in a fast-paced environment, exercises sound judgment, and takes ownership of processes. You will help build the systems, workflows, and playbooks that enable Reflection’s legal team to scale alongside the business, while freeing attorneys to focus on complex negotiations and strategic legal matters.

What You’ll Do

• Own the end-to-end contract management process, including intake, triage, tracking, internal approvals, signature coordination, and recordkeeping.
• Conduct first-pass review and negotiation of routine agreements, particularly NDAs, using established templates, playbooks, and escalation guidelines.
• Support commercial contracting across a range of agreements, including vendor and procurement agreements, SaaS and technology agreements, data licensing agreements, and other commercial contracts.
• Serve as a central point of coordination between Legal and business stakeholders, proactively managing follow-ups, outstanding issues, and execution timelines.
• Coordinate cross-functional reviews with Security, Privacy, Compliance, Finance, and other teams, ensuring appropriate approvals are obtained.
• Manage contract documentation, version control, signature workflows, and executed agreement storage.
• Identify nonstandard contractual terms and elevate substantive legal or business issues to the appropriate stakeholders.
• Develop and improve contracting workflows, templates, playbooks, and standard operating procedures to streamline operations and reduce turnaround times.
• Maintain contract trackers and reporting on volume, status, turnaround times, and bottlenecks.
• Identify opportunities to automate and scale contracting processes as the company grows.

What We’re Looking For

• At least 5+ years of experience in contracts management, commercial legal operations, or a related role.
• Prior experience working directly with an in-house legal team, supporting attorneys and business stakeholders through commercial contracting processes.
• Demonstrated experience independently managing commercial agreements from intake through execution.
• Familiarity with commercial contracts, including NDAs, vendor agreements, SaaS agreements, and other technology-related agreements.
• Strong understanding of contract lifecycle management, internal approval processes, and signature workflows.
• Familiarity with AI-powered tools and workflows, including the ability to use AI agents and automation to streamline contracting processes, improve efficiency, and scale legal operations.
• Excellent organizational and project management skills, with the ability to manage a high volume of requests and competing priorities.
• Sound judgment — you know what you can handle independently, when to push a process forward, and when to elevate to Legal.
• Strong written and verbal communication skills, with the ability to work effectively across legal, technical, and business teams.
• Proactive, detail-oriented, and comfortable operating with significant autonomy in a fast-moving environment.

What We Offer:

We believe that to make intelligence open and accessible to all, you need to start at the foundation. Joining Reflection means building from the ground up as part of a talent-dense team. You will help define our future as a company, and help define the future of open foundational models.

We want you to do the most impactful work of your career with the confidence that you and the people you care about most are supported.

• Top-tier compensation: Salary and equity structured to recognize and retain our talent globally.
• Stock options: Everyone who joins and contributes to Reflection's success gets to share in the upside through stock options.
• Health & wellness: Comprehensive medical, dental, vision, and life, with an annual wellness allowance.
• Meals: Lunch and dinner are provided in the office daily.
• Life & family: 22 weeks paid parental leave for all new birthing and non-birthing parents, including adoptive and surrogate journeys.
• Vacation days: Unlimited paid time off in the U.S. and 30 days in the U.K.
• Sponsorship support: We sponsor visas to help exceptional talent join our team and support long-term immigration pathways where applicable.
• Team building: We have regular off-sites, happy hours, and team celebrations.

Export Control Notice: This position may require access to technology or source code subject to the U.S. Export Administration Regulations. Any offer of employment for this role may be conditioned on the Company's ability to provide the candidate with access to such technology or source code in compliance with applicable U.S. export control laws, which may require the Company to seek government authorization.

Equal Employment Opportunity Statement
We are an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating a diverse and inclusive environment and encourage applicants from all backgrounds to apply.

Candidate and Employee Privacy Notice: We collect and process personal data about applicants for the purposes described in our Candidate and Employee Privacy Notice