Contracts Manager

Space Florida Corporation; Merritt Island (FL); On-site; USD 80,000 - 110,000; Full time

Job summary

Space Florida Corporation seeks a Contracts Manager to oversee the full lifecycle of contracts within the Administration department. You will develop, review, and close out agreements such as subleases, subcontracts, NDAs and MOUs while ensuring compliance with laws, policies, and procedures.

You will maintain contract records, coordinate with project teams, and perform due diligence on vendors and consultants.

Qualifications

• Five (5) years’ progressively responsible experience in contracts administration, procurement, government contracting or legal/compliance support.
• Experience in aerospace, aviation, government, or public-sector contracting is highly desirable.
• Certified Professional Contracts Manager (CPCM) is highly desirable.
• Formal education may substitute for up to three (3) years of experience.
• Ability to draft contracts and be detail oriented.
• Ability to manage multiple assignments and meet deadlines.
• Excellent oral and written communication, strong analytical and organizational skills.
• Ability to work independently with a proactive approach.
• Proficiency in Microsoft Office, Word and Excel; knowledge of contract management software.

Responsibilities

• Manage full lifecycle of contracts from development through closeout.
• Analyze contract requirements and provisions for compliance with laws and policies.
• Prepare or process subleases, subcontracts, vendor, consultant agreements, NDAs, MOUs.
• Maintain accurate records in the Contract Management System; monitor renewals and expirations.
• Perform contract administration and ensure compliance from proposal to closeout.
• Conduct due diligence on tenants, contractors, subcontractors, vendors and consultants.
• Notify parties of new contracts, modifications, renewals, and other actions.
• Review subcontractor/vendor deliverables for accuracy and compliance.
• Maintain official contract files and document all correspondence and amendments.
• Coordinate contract closeouts with Project Controller and Project Manager.
• Distribute executed contracts to applicable parties and respond to inquiries with reports.
• Research and resolve day-to-day contract administration issues; negotiate terms.
• Provide briefings to management on contract documents and developments.
• Monitor obligations to ensure compliance with contract requirements.

Skills

Contract management

Negotiation

Communication

Analytical skills

Organizational skills

Independent work

Time management

Education

Bachelor's degree in a related field

Tools

Microsoft Word

Microsoft Excel

Contract management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contracts Manager

Job Title: Contracts Manager

Department: Administration

Reports To: Contracts Director

FLSA Status: Exempt

BASIC PURPOSE:

This position is responsible for managing the full lifecycle of Space Florida contracts, encompassing specific projects and services agreements from initial development through final closeout.

ESSENTIAL ACCOUNTABILITIES or TASKS:

• Demonstrates knowledge and understanding of contracting principles.
• Analyzes contract requirements, special provisions and terms and conditions to ensure compliance with appropriate laws, regulations and corporate policies and procedures.
• Responsible for the preparation or processing of subleases, subcontracts, vendor agreements, consultant agreements, NDAs, and MOUs and any other agreements assigned.
• Responsible for inputting and maintaining accurate, up-to-date records within the Contract Management System for all contract actions. Ensures the system is utilized effectively to store and retrieve contract documentation, track contract status, and generate timely reports on upcoming renewals and expirations.
• Performs full range of contract administration, to include monitoring for contractual compliance from proposal development through contract closeout.
• Conducts due diligence research through Sunbiz and other government sites to verify and validate the standing of tenants, contractors, subcontractors, vendors, and consultants.
• Responsible for notifying all applicable parties of new contracts, modifications, renewals, subcontracts, subleases, and other critical actions affecting subleases, contracts, and subcontracts through timely email distribution.
• Reviews and routes subcontractor, vendor, and consultant deliverables to ensure accuracy and compliance with the terms of their corresponding agreements.
• Makes and maintains official contract files to include the original contract, all correspondence and supporting documents, amendments, deliverables and contract compliance requirements.
• Prepares contract closeouts by reviewing all relevant documentation and coordinating with the Project Controller and Project Manager to ensure all necessary information is obtained and accurately captured.
• Maintains and distributes official contract documents upon execution to all applicable parties.
• Responds to inquiries and provides comprehensive reports containing all requested contract data, while analyzing incoming correspondence to identify and facilitate required actions.
• Researches and resolves issues related to day-to-day contract administration and associated operational challenges; negotiates terms and conditions.
• Responsible for preparing and delivering comprehensive briefings to management on updated contract documents and relevant developments.
• Assists in monitoring and tracking contract obligations to ensure compliance with established contract requirements.
• Other duties as assigned.

SUPERVISION:

• This job does not have supervisory responsibilities.

MINIMUM QUALIFICATIONS REQUIRED:

• Five (5) years’ progressively responsible experience in contracts administration, procurement, government contracting or legal/compliance support.
• Previous experience in the aerospace, aviation, government, or public-sector contracting environments highly desirable.
• Certified Professional Contracts Manager (CPCM) highly desirable.
• Formal education may substitute for up to three (3) years of the experience requirement.
• Ability to draft contracts and be detail oriented.
• Ability to effectively manage multiple work assignments simultaneously while consistently meeting critical deadlines.
• Demonstrates excellent oral and written communication skills.
• Demonstrates strong analytical and organizational skills.
• Ability to cultivate and maintain effective working relationships with both internal and external stakeholders.
• Ability to work independently and exercises a proactive approach to ensure all deliverables are completed on or ahead of schedule.
• Proficiency in Microsoft Office Suite is required, including Word and Excel, with a minimum of intermediate-level competency across applications; ability to use contract management software.