Contracts Manager

Trimark Associates, Inc.; Folsom (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

Trimark Associates, Inc. seeks a Contract Manager to oversee the review, negotiation, execution, and administration of agreements across customers, subcontractors, vendors, and partners.

You will collaborate with Sales, Operations, Project Management, Finance, and leadership to mitigate risks and protect company interests throughout project lifecycles. The role focuses on utility-scale energy, SCADA, controls, and systems integration projects, negotiating with EPC contractors, project owners,

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, Engineering, Legal Studies, or related field.
• Minimum of five (5) years of experience in contract management, contract administration, or related disciplines.
• Experience negotiating commercial agreements with EPC contractors, project owners, utilities, and strategic partners.
• Strong understanding of indemnification, warranties, limitation of liability, insurance, liquidated damages, change orders, and dispute resolution provisions.

Responsibilities

• Review, analyze, and negotiate customer, subcontractor, vendor, non-disclosure, teaming, and service agreements.
• Lead contract negotiations with EPC contractors, project owners, utilities, and strategic partners.
• Identify contractual, financial, commercial, and operational risks and propose mitigation strategies.
• Coordinate contract redlines and negotiations with internal stakeholders and external parties to achieve favorable terms.
• Develop and maintain standard contract templates, terms, conditions, and negotiation playbooks.
• Assess obligations and ensure alignment with policies and risk tolerance.
• Advise leadership and project teams on contractual requirements and liabilities.
• Monitor compliance with contractual commitments throughout project execution.
• Support claims management, change order administration, and dispute resolution as needed.
• Maintain contract records and ensure proper execution and storage of agreements.
• Partner with Sales, BD, PM, and Finance on proposals, bids, and payments terms.
• Coordinate with executives on high-value or non-standard agreements.
• Establish and improve contract management processes and templates.
• Track milestones, deliverables, notifications, and renewal dates.
• Assist with internal training on contract awareness and risk management.
• Support audits and due diligence for customers, partners, vendors, and acquisitions.
• Stay informed on contracting practices, EPC agreements, and energy project requirements.
• Provide recommendations to leadership on contracting strategies and terms.

Skills

Contract management

Negotiation

Risk assessment

Stakeholder communication

Analytical skills

Attention to detail

MS Office

Contract systems

Project management

Education

Bachelor's degree

Tools

Contract management software

Job description

The Contract Manager will be responsible for overseeing the review, negotiation, execution, and administration of customer, subcontractor, vendor, and partner agreements supporting Trimark's business operations. This role will work closely with Sales, Operations, Project Management, Finance, and Executive Leadership to identify contractual risks, protect company interests, and facilitate successful project execution.

The Contract Manager will play a critical role in supporting utility-scale energy, SCADA, controls, and systems integration projects by negotiating commercial agreements with EPC contractors, project owners, utilities, and other stakeholders. The position will serve as the primary internal resource for contract interpretation, risk assessment, contractual compliance, and dispute avoidance throughout the project lifecycle.

Primary Responsibilities

Contract Review & Negotiation

• Review, analyze, and negotiate customer, subcontractor, vendor, non-disclosure, teaming, and service agreements.
• Lead contract negotiations with EPC contractors, project owners, utilities, and strategic partners.
• Identify contractual, financial, commercial, and operational risks and recommend mitigation strategies.
• Coordinate contract redlines and negotiations with internal stakeholders and external parties to achieve acceptable commercial terms.
• Develop and maintain standard contract templates, terms and conditions, and negotiation playbooks.

Risk Management & Compliance

• Assess contractual obligations and ensure alignment with company policies and risk tolerance.
• Advise leadership, project teams, and sales personnel on contractual requirements, obligations, and potential liabilities.
• Monitor compliance with contractual commitments throughout project execution.
• Support claims management, change order administration, and dispute resolution activities as needed.
• Maintain contract records and ensure proper execution, storage, and version control of agreements.

Collaboration with Business and Operations Teams

• Partner with Sales and Business Development teams to support proposals, bids, RFP responses, and customer negotiations.
• Collaborate with Project Management and Operations teams to ensure project execution aligns with contractual requirements.
• Work closely with Finance regarding payment terms, invoicing requirements, insurance provisions, and financial obligations.
• Coordinate with executive leadership on high-value, strategic, and non-standard agreements requiring elevated review.

Process Improvement & Contract Administration

• Establish and improve contract management processes, workflows, and documentation standards.
• Develop tracking mechanisms for key contractual milestones, deliverables, notifications, and renewal dates.
• Assist with internal training on contract awareness, risk management, and contractual obligations.
• Support audits and due diligence efforts associated with customers, partners, vendors, and acquisitions.

Industry & Market Awareness

• Maintain current knowledge of construction industry contracting practices, EPC agreements, and utility-scale energy project requirements.
• Stay informed regarding contractual trends, risk allocation models, and commercial standards within the energy and infrastructure markets.
• Provide recommendations to leadership regarding improvements to contracting strategies and commercial terms.

Qualifications & Requirements

The Contract Manager must possess a Bachelor’s degree in Business Administration, Construction Management, Engineering, Legal Studies, or a related field and have a minimum of five (5) years of experience in contract management, contract administration, commercial management, or a related discipline. The successful candidate will demonstrate the ability to effectively manage contractual risk, negotiate favorable commercial terms, and support complex projects throughout the contract lifecycle. Preferred qualifications include:

• Experience reviewing, negotiating, and administering contracts associated with construction, industrial, utility, renewable energy, infrastructure, or engineering projects.
• Demonstrated experience negotiating commercial agreements with EPC contractors, project owners, subcontractors, and strategic partners.
• Strong understanding of commercial terms and conditions, including indemnification, warranties, limitation of liability, insurance requirements, liquidated damages, schedule guarantees, performance guarantees, change order management, and dispute resolution provisions.
• Experience supporting utility-scale energy, automation, controls, SCADA, engineering, or systems integration projects is preferred.
• Working knowledge of contract risk management principles and the ability to identify, evaluate, and mitigate contractual, financial, and operational risks.
• Strong analytical, organizational, negotiation, and problem-solving skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills, with the ability to clearly communicate contractual and commercial concepts to both technical and non-technical stakeholders.
• Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment while maintaining a high degree of accuracy and professionalism.
• Proficiency with Microsoft Office applications and contract management systems.
• Must be authorized to work in the United States for any employer. This position is not eligible for sponsorship of a visa.

Employee may be required to sit for long periods of time using a keyboard and monitor display, travel to other locations, lift up to 20 lbs. Must be able to organize and prioritize work in accordance with deadlines, adapt behavior and work methods in response to changing conditions or challenges. Employee will be involved with sustained activity required for contract analysis, reasoning, negotiation, and problem solving. Must be able to develop and maintain cooperative working relationships, recognize emotionally charged issues and respond appropriately, act with professionalism, and work both independently and collaboratively. Must be able to proactively encourage a work environment that promotes sound business judgment, innovation, and effective risk management.

Work Environment

The employee will primarily work in a climate-controlled office with occasional fluctuations in temperature. While in the office, the employee will work at an assigned desk under artificial lighting. The employee will occasionally attend meetings and/or training outside of their assigned workstation. This position may require travel to customer locations, project sites, industry events, and partner facilities as needed.