Contracts Management Analyst

Far West Federal Holding, LLC; San Diego (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Career development and education

Job summary

Far West Federal Holding, LLC is seeking a Contracts Management Analyst to provide full lifecycle contract management support for the DHN PR Support Operations Team. The role involves advising on acquisition planning, developing procurement documents, and coordinating with clinical, technical, contracting, and administrative stakeholders across the network.

The successful candidate will drive COR program structure, establish standardized processes, and manage program records while working with

Qualifications

• Bachelor's degree from an accredited university in business or a related field.
• Five+ years of federal contract management experience.
• DAWIA Level II or FAC-C contracting certification.
• Strong knowledge of FAR Parts 8, 12, 13, 15, 16.505, 19, and 37.
• Proficiency with Microsoft SharePoint and Microsoft Office suite.
• Excellent written and verbal communication, customer service, interpersonal, and organizational skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.

Responsibilities

• Assist with establishing and executing the DHN PR COR program, including recommendations regarding program structure, goals, and performance metrics.
• Develop and implement standardized COR processes, templates, and standard operating procedures to promote consistency and compliance across military treatment facilities.
• Serve as a contract management subject matter resource to DHN PR leadership and provide expert guidance to CORs addressing complex contract administration matters.
• Track COR appointments and terminations throughout the network and maintain complete, and accurate program records.
• Assist with establishing a formal mentorship program that pairs experienced CORs with newly appointed CORs.
• Collaborate with key stakeholders to evaluate and improve contract management business processes.
• Advise requiring activities and military treatment facilities on acquisition strategies, procurement methods, contract vehicles, and planning for complex requirements.
• Assist in developing acquisition and requirements documents, including performance work statements, quality assurance surveillance plans, and independent Government cost estimates for products and services of varying complexity.
• Schedule and facilitate kickoff meetings, status reviews, technical interchange meetings, and other working sessions; prepare agendas, publish minutes, and track action items through completion.
• Maintain documentation in DHN PR approved formats and repositories, including Microsoft SharePoint and Teams, and support special projects as assigned.

Skills

Federal contract management

FAR knowledge (FAR parts 8/12/13/15/16

DAWIA Level II / FAC-C

MS Office

Communication & interpersonal

Project management

Detail-oriented

Teamwork

Education

Bachelor's degree in business or related field

Tools

SharePoint

Microsoft Office (Word/Excel/PowerPoint)

Job description

Position Description

The Contracts Management Analyst provides full lifecycle contract management support to the Defense Health Network Pacific Rim (DHN PR) Support Operations Team. The position supports the DHN PR Contracting Officer's Representative (COR) program, advises requiring activities on acquisition planning, assists with development of procurement documents, improves contract management processes, and coordinates with clinical, technical, contracting, and administrative stakeholders across the network.

Position Description

The Contracts Management Analyst provides full lifecycle contract management support to the Defense Health Network Pacific Rim (DHN PR) Support Operations Team. The position supports the DHN PR Contracting Officer's Representative (COR) program, advises requiring activities on acquisition planning, assists with development of procurement documents, improves contract management processes, and coordinates with clinical, technical, contracting, and administrative stakeholders across the network.

Key Responsibilities

• Assist with establishing and executing the DHN PR COR program, including recommendations regarding program structure, goals, and performance metrics.
• Develop and implement standardized COR processes, templates, and standard operating procedures to promote consistency and compliance across military treatment facilities.
• Serve as a contract management subject matter resource to DHN PR leadership and provide expert guidance to CORs addressing complex contract administration matters.
• Track COR appointments and terminations throughout the network and maintain complete, and accurate program records.
• Assist with establishing a formal mentorship program that pairs experienced CORs with newly appointed CORs.
• Collaborate with key stakeholders to evaluate and improve contract management business processes.
• Advise requiring activities and military treatment facilities on acquisition strategies, procurement methods, contract vehicles, and planning for complex requirements.
• Assist in developing acquisition and requirements documents, including performance work statements, quality assurance surveillance plans, and independent Government cost estimates for products and services of varying complexity.
• Schedule and facilitate kickoff meetings, status reviews, technical interchange meetings, and other working sessions; prepare agendas, publish minutes, and track action items through completion.
• Maintain documentation in DHN PR approved formats and repositories, including Microsoft SharePoint and Teams, and support special projects as assigned.

Minimum Qualifications

• Bachelor's degree from an accredited university in business or a related field.
• Five (5) or more years of demonstrated experience in a federal contract management role.
• DAWIA Level II certification in Contracting, FAC C certification in Contracting, or an equivalent certification.
• Strong knowledge of and experience applying Federal Acquisition Regulation Parts 8, 12, 13, 15, 16.505, 19, and 37.
• Proficiency with Microsoft SharePoint and Microsoft Office, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication, customer service, interpersonal, and organizational skills.
• Ability to demonstrate sound judgment, attention to detail, discretion when handling procurement sensitive information, and the ability to build productive relationships with diverse Government stakeholders.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment and work effectively both independently and as part of a team.

Preferred Qualifications

• Prior experience in the federal 1102 contracting series.
• Experience supporting a Department of Defense, Defense Health Agency, Military Health System, or military healthcare COR program.
• Experience advising requiring activities and developing PWSs, QASPs, IGCEs, acquisition strategies, and related procurement documentation.

Travel

This role may require occasional Government approved travel to locations throughout the DHN PR network based on assigned contract management requirements.

Eligibility Requirements

Candidate must be a U.S. citizen and successfully complete the required background investigation and Government onboarding process. The work is anticipated to be unclassified.
Candidate must be able to obtain and maintain required facility and system access, including a Common Access Card and approved system access requests, as applicable, and execute required nondisclosure agreements.
Candidate must comply with DHA security, privacy, HIPAA, Controlled Unclassified Information, procurement sensitive information, badging, training, and information protection requirements.

Benefits

We offer a comprehensive compensation and benefits package including medical, dental and vision insurance, 401(k) program with employer match, paid time off, and employer paid basic life and AD&D insurance. Employees can also access career development and education assistance and performance-based incentives.

About Far West Federal Holding, LLC

Far West Federal Holding is an Alaska Native Corporation (ANC) owned organization focused on our federal clients' success. Far West Federal and its ANC 8(a) subsidiaries, Angayut and Far West Services, provide a broad range of services that empower government teams and support critical missions across federal agencies. As the federal contracting business of Far West Inc., Far West Federal and subsidiaries support unique social responsibilities to preserve and benefit Alaska Native peoples and cultures. We are passionate about our impact, helping to secure an enduring future for over 575 Far West shareholders from Chignik Bay.
This position is primarily performed in a professional office environment and requires prolonged periods of sitting and working at a computer. The employee must be able to communicate and exchange information effectively and routinely use standard office equipment. The position may occasionally require standing, walking, bending, reaching, and lifting or carrying items weighing up to 20 pounds. Reasonable accommodations may be provided to qualified individuals with disabilities.
Far West Federal complies with all applicable Equal Employment Opportunity (EEO) laws, regulations, and federal contracting requirements. Employment decisions are made without unlawful discrimination and consistent with applicable federal requirements governing equal employment opportunity.
Salary: $100000 - $120000 per year