Contracts in Transit Clerk Milford, Ohio

Jeff Wyler Automotive Family; Milford (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Jeff Wyler Automotive Family in Milford, OH, seeks a Contracts in Transit agent at our Corporate Office to manage the funding lifecycle of retail finance contracts across multiple dealerships. You will monitor submissions, track status, and ensure timely funding by coordinating with lenders and dealership staff.

The ideal candidate is highly organized, detail-focused, and able to handle multiple priorities with deadlines.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Exceptional organizational and time-management skills.
• Strong attention to detail with a high degree of accuracy.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced, deadline-driven environment.
• Proficiency with Microsoft Excel, Outlook, and Microsoft Office Suite.
• Ability to work independently while collaborating effectively with multiple departments.

Responsibilities

• Monitor and track finance contract submissions and funding status across multiple Jeff Wyler dealerships.
• Proactively follow up with dealerships, lending institutions, and internal departments regarding pending funding, missing documentation, stipulations, or contract discrepancies.
• Research and resolve funding delays to minimize outstanding contracts and improve cash flow.
• Review documentation for completeness and accuracy before and after submission to lending institutions.
• Maintain accurate records of funded, pending, rejected, and outstanding contracts using dealership management and tracking systems.
• Prepare daily, weekly, and monthly funding reports for leadership and accounting teams.
• Identify recurring funding issues and recommend process improvements to increase efficiency and reduce funding delays.
• Partner with Finance & Insurance (F&I) Managers, Controllers, Accounting personnel, and lenders to ensure timely contract funding.
• Maintain compliance with company policies, lender guidelines, and applicable state and federal regulations.

Skills

Organizational skills

Time management

Attention to detail

Verbal and written communication

MS Office (Excel, Outlook)

Independent work

Collaboration

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Dealership management systems (DMS)

Contract tracking software

Job description

Job DetailsJob Location: 99-Milford Support Team - Milford, OH 45150Jeff Wyler Corporate office is "Now Hiring" a Contracts in Transit agent!

Jeff Wyler Automotive Family

Corporate Office | Milford, Ohio

Join One of the Nation's Leading Automotive Groups

The Jeff Wyler Automotive Family is a nationally recognized automotive retailer committed to delivering exceptional customer experiences while maintaining operational excellence across our dealership network. As we continue to grow, we are seeking a highly organized and detail-oriented Contract in Transit agentto join our Corporate Office in Milford, Ohio.

This critical position serves as the liaison between our dealerships, lending institutions, and internal accounting teams to ensure vehicle finance contracts are funded accurately and efficiently. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and takes pride in maintaining exceptional accuracy and accountability.

Position Summary

The contract in Transit agent is responsible for monitoring and managing the funding lifecycle of retail finance contracts across multiple dealerships. This role ensures contracts are funded promptly by proactively tracking funding status, resolving outstanding stipulations, communicating with lenders and dealership personnel, and maintaining accurate funding records.

Success in this role requires exceptional organizational skills, strong follow-up, effective communication, and the ability to manage multiple priorities while meeting strict deadlines.

Key Responsibilities

• Monitor and track finance contract submissions and funding status across multiple Jeff Wyler dealerships.
• Proactively follow up with dealerships, lending institutions, and internal departments regarding pending funding, missing documentation, stipulations, or contract discrepancies.
• Research and resolve funding delays to minimize outstanding contracts and improve cash flow.
• Review documentation for completeness and accuracy before and after submission to lending institutions.
• Maintain accurate records of funded, pending, rejected, and outstanding contracts using dealership management and tracking systems.
• Prepare daily, weekly, and monthly funding reports for leadership and accounting teams.
• Identify recurring funding issues and recommend process improvements to increase efficiency and reduce funding delays.
• Partner with Finance & Insurance (F&I) Managers, Controllers, Accounting personnel, and lenders to ensure timely contract funding.
• Maintain compliance with company policies, lender guidelines, and applicable state and federal regulations.
• Assist with special projects and additional accounting or finance support as assigned.

Equal Opportunity Employer

Jeff Wyler Automotive Family is an Equal Opportunity Employer. We are committed to creating an inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

QualificationsQualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Exceptional organizational and time-management skills.
• Strong attention to detail with a high degree of accuracy.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced, deadline-driven environment.
• Proficiency with Microsoft Excel, Outlook, and Microsoft Office Suite.
• Ability to work independently while collaborating effectively with multiple departments.

Preferred Qualifications

• Previous experience in automotive finance, dealership accounting, contract funding, or contract processing.
• Working knowledge of dealership operations and Finance & Insurance (F&I) processes.
• Familiarity with automotive lender funding requirements and contract stipulations.
• Experience using dealership management systems (DMS) and contract tracking software.
• Understanding of bank funding timelines and documentation requirements.