Contracts & Grants Officer

Kansas State University; Manhattan (KS); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Kansas State University is seeking a Contracts & Grants Officer for its Olathe campus. This role involves managing the lifecycle of grant funding, including budgeting, compliance, and working with faculty and staff. Ideal candidates will have experience in academic grant management and demonstrate strong collaboration and organizational skills.

Qualifications

• Experience in grant management in an academic setting.
• Strong budget management and compliance skills.
• Ability to collaborate across disciplines.

Responsibilities

• Provide pre-award and post-award support for grants.
• Manage budgets, reporting, and compliance for grant funding.
• Collaborate with faculty and departments on grant submissions.

Job description

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r**Contracts & Grants Officer**

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rKansas State University

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r****About This Role****

Kansas State University Olathe

([http://olathe.k-state.edu](https://apptrkr.com/get_redirect.php?id=6267103&targetURL=http://olathe.k-state.edu))

invites applications and nominations for a new Contracts and Grants

Officer to join our team and provide comprehensive support to faculty

and staff throughout the lifecycle of grant funding.

The Contracts and Grants Officer will be integral in facilitating the

pre-award and post-award processes, ensuring smooth financial

administration, compliance, and communication with funding agencies at

the K-State Olathe campus. This position will provide administrative

support and budget management for awarded grants including award setup,

budget tracking, subaward management, and reporting. The position will

report to the K-State Olathe Director of Business and Finance Services

and collaborate closely with the Associate Dean of Faculty, Research,

and Administration to enhance workflow and grant management processes.

This position will be a 12-month appointment with hybrid work

opportunities.

K-State Olathe is particularly interested in individuals with

demonstrated experience in collaborating broadly and working as a team

member across disciplines. Highest consideration will be given to

Candidates Who Possess Grant Management Experience In An Academic

setting.

Pre-Award Functions

• Assist with complex, multi-year budgets for grants, including
  
  

federal, state, and industry-sponsored projects. Apply appropriate

fringe benefits and indirect funds and ensure compliance with

sponsor and university guidelines.

• Advise faculty on sponsor instructions related to application
  
  

preparation, allowable expenses, and budget restrictions.

• Work with external collaborators to obtain budget documents for
  
  

subawards and consultants.

• Coordinate proposal submissions through systems ensuring that all
  
  

documents meet sponsor guidelines and deadlines.

• Collaborate with the Kansas State University Office of Sponsored
  
  

Programs and other university departments to route grants for

internal approvals.

Post-Award Management For PI And Departmental Support

• Examine award terms and conditions, review with PIs, and ensure the
  
  

project complies with sponsor requirements throughout its lifecycle.

• Prepare monthly financial reports for PIs, provide expenditure
  
  

forecasts, and maintain accounting records for all awards.

• Reconcile assigned accounts against the campus ledger monthly and
  
  

address discrepancies.

• Coordinate personnel and purchasing activities (e.g., budget
  
  

adjustments, journal requests, travel reimbursements) ensuring

alignment with award terms.

• Coordinate with PI, HR, and finance to process funding changes for
  
  

all assigned units.

• Prepare and submit appropriate forms to adjust funding, ensuring
  
  

compliance with payroll deadlines.

Campus Liaison

• Communicate with the Kansas State University Office of Sponsored
  
  

Programs and provide generated reports and data from the K-State

Olathe campus on a reporting schedule.

• Manage all sponsor interactions concerning no-cost extensions,
  
  

carryforwards, budget adjustments, and renewals.

• Complete and submit all necessary financial, property, and invention
  
  

reports; oversee the project close-out process.

• Assist with sponsor audits in collaboration with the university\'s
  
  

research administration and fiscal affairs teams.

Other Responsibilities

• Attend professional development workshops and stay current on
  
  

university and sponsor policies.

• Maintain documentation in accorda ce with sponsor and university
  
  

retention policies and recommend process improvements to ensure

compliance.

• Other duties as assigned.
  
  

****About Us****

Kansas State University launched the Olathe campus in April 2011, as the

third and newest campus of Kansas State University. K-State Olathe is in

Johnson County, Kan., which is part of the Greater Kansas City metro

area. The campus embodies a unique vision jointly developed with

regional community, government, industry, and university stakeholders

for higher education partnership in an urban, innovative, industry

centric and knowledge-based environment.

The campus is a strategic partner of the Johnson County Education and

Research Triangle, which provides dedicated funding through a 1/8-cent

sales tax to K-State Olathe and two other educational and research

partners. The region has a diversity of industries ranging from trade,

transportation, utilities, professional and business services, and

health and education. Major companies include Cerner, Garmin, Merck,

John Deere, Burns and McDonnell, and Black & Veatch. In addition, the

Olathe campus sits in the middle of the Animal Health Corridor, which

stretches from Manhattan, Kan., to Columbia, Mo., and has the highest

concentration of animal health and food companies

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Other

• Industries

  Higher Education

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