Contracts Development Coordinator

El Paso Texas; El Paso (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

City of El Paso is seeking a seasoned professional to oversee the development, negotiation, and management of professional services and construction contracts. The role involves coordinating with legal and financial teams to ensure funding and compliance, while supervising staff and managing bid processes.

The position requires a Bachelor's degree in business/public administration or related field and at least four years’ experience in contract-related work within public sector settings.

Qualifications

• Bachelor's degree or higher in business or public administration, social/behavioral sciences or related field, and four (4) years of experience in contract development or administration; grant administration; or purchasing at the federal, state or local level.

Responsibilities

• Oversee and execute professional services and construction contracts.
• Develop, write, negotiate, finalize and execute contract modifications.
• Issue Notices to Proceed.
• Develop and oversee processes and administration of established contracts.
• Coordinate with Legal Department to provide technical assistance on contracts.
• Ensure compliance with contract terms and funding allocations.
• Monitor bid processes, evaluate bids and proposals.
• Supervise assigned staff and ensure performance.

Skills

Contract development

Contract administration

Grant administration

Purchasing

Negotiation

Procurement

Compliance

Bid evaluation

Education

Bachelor's degree in business/public administration/social sciences

Tools

Financial systems

Contract management systems

Job description

MOS CODE: None

Education and Experience: A Bachelor's degree or higher in business or public administration, social/behavioral sciences or related field, and four (4) years of experience in contract development or administration; grant administration; or purchasing at the federal, state or local level.

Licenses and Certificates

Texas Class "C" Driver's License or equivalent from another state.

Under general direction, oversee, develop and execute developer, professional services, and construction contracts for assigned department.

Develop, write, negotiate, finalize and execute professional services and construction contracts. Involves: Negotiate, write and execute related contract modifications. Issue Notices to Proceed. Develop, implement and oversee processes and administration of established contracts. Determine if proper funding is encumbered and allotted. Ensure expenditures do not exceed funding allocation. Ensure all work is authorized by the appropriate governing authority. In coordination with the Legal Department instruct and provide technical assistance to internal and external engineers, developers and contractors in the meaning and application of contractual terms and conditions. Oversee and determine compliance with contract terms and conditions. Coordinate consultant, engineer, funding agency, purchasing and accounting personnel activities to expedite contractual/financial actions. Ensure capital improvements program is carried out timely with respect to contracting.

Monitor bid processes, proposals and contracts. Involves: Prepare bid justifications; recommend modifications or amendments to bid processes and contract documents. Evaluate bids and proposals. Evaluate the validity of sole source contract recommendations and provide recommendation to accept or reject to management. Validate funding sources, monitor expenditures, and approve contractor payments utilizing approved financial systems.

Analyze external funding agency contract requirements. Involves: Incorporate regulatory requirements in contract documents. Implement terms and conditions of the regulatory agencies and ensure compliance by service and construction contractor providers. Meet with, negotiate, reach consensus and communicate with grant and contracting officers, consultants, corporate and management personnel, other public entities staff and project managers. Create and maintain electronic contract and financial tracking systems. Prepare final reports such as financial, operating and statistical charts, graphs and spreadsheets as necessary for management.

Supervise assigned staff. Involves: Plan and assign work. Meet with staff on a regularly scheduled basis. Prioritize and coordinate sectional activities. Instruct, review, guide and check work. Appraise employee performance. Provide training and development. Enforce personnel rules, regulations, and work and safety standards. Counsel, motivate and maintain harmony. Interview applicants. Recommend hires, terminations, transfers, disciplinary action, merit pay or other employee status changes.

Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.

Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

Please note: Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.