Contracts Development Coordinator

The City of El Paso Texas; El Paso (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical and Pharmacy benefits

Life Insurance

Tuition Assistance

Job summary

The City of El Paso seeks an experienced contracts professional to oversee, develop and execute professional services and construction contracts for the assigned department. You will negotiate terms, draft amendments, issue Notices to Proceed and ensure funding is encumbered and allocated.

A Bachelor's degree in business or public administration and four years of contract development/administration or related experience are required, along with a Texas Class C Driver's License or equivalent.

Qualifications

• Bachelor's degree in business or public administration, social/behavioral sciences or related field.
• Four years of experience in contract development or administration; grant administration; or purchasing at federal, state or local level.
• Licenses: Texas Class C Driver's License or equivalent from another state.

Responsibilities

• Develop, write, negotiate, finalize and execute professional services and construction contracts.
• Issue notices to proceed and modify contracts as needed.
• Monitor funding, ensure compliance with contract terms and coordination with Legal and other departments.
• Supervise assigned staff and ensure training and development of team.

Skills

Contract development

Negotiation

Grant administration

Public procurement

Education

Bachelor's degree

Job description

MOS CODE: None

Education and Experience

A Bachelor's degree or higher in business or public administration, social/behavioral sciences or related field, and four (4) years of experience in contract development or administration; grant administration; or purchasing at the federal, state or local level.

Requirements

MOS CODE: None

Education and Experience: A Bachelor's degree or higher in business or public administration, social/behavioral sciences or related field, and four (4) years of experience in contract development or administration; grant administration; or purchasing at the federal, state or local level.

Licenses and Certificates: Texas Class "C" Driver's License or equivalent from another state.

General Purpose

Under general direction, oversee, develop and execute developer, professional services, and construction contracts for assigned department.

Typical Duties

Develop, write, negotiate, finalize and execute professional services and construction contracts. Involves: Negotiate, write and execute related contract modifications. Issue Notices to Proceed. Develop, implement and oversee processes and administration of established contracts. Determine if proper funding is encumbered and allotted. Ensure expenditures do not exceed funding allocation. Ensure all work is authorized by the appropriate governing authority. In coordination with the Legal Department instruct and provide technical assistance to internal and external engineers, developers and contractors in the meaning and application of contractual terms and conditions. Oversee and determine compliance with contract terms and conditions. Coordinate consultant, engineer, funding agency, purchasing and accounting personnel activities to expedite contractual/financial actions. Ensure capital improvements program is carried out timely with respect to contracting.

Monitor bid processes, proposals and contracts. Involves: Prepare bid justifications; recommend modifications or amendments to bid processes and contract documents. Evaluate bids and proposals. Evaluate the validity of sole source contract recommendations and provide recommendation to accept or reject to management. Validate funding sources, monitor expenditures, and approve contractor payments utilizing approved financial systems.

Analyze external funding agency contract requirements. Involves: Incorporate regulatory requirements in contract documents. Implement terms and conditions of the regulatory agencies and ensure compliance by service and construction contractor providers. Meet with, negotiate, reach consensus and communicate with grant and contracting officers, consultants, corporate and management personnel, other public entities staff and project managers. Create and maintain electronic contract and financial tracking systems. Prepare final reports such as financial, operating and statistical charts, graphs and spreadsheets as necessary for management.

Supervise assigned staff. Involves: Plan and assign work. Meet with staff on a regularly scheduled basis. Prioritize and coordinate sectional activities. Instruct, review, guide and check work. Appraise employee performance. Provide training and development. Enforce personnel rules, regulations, and work and safety standards. Counsel, motivate and maintain harmony. Interview applicants. Recommend hires, terminations, transfers, disciplinary action, merit pay or other employee status changes.

General Information

For complete job specification, click here.

Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

Benefits

LIFE AND HEALTH INSURANCE

The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.

Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.

An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.

The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!

Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

ELIGIBILITY FOR VACATION LEAVE

All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.

For 0 - 5 Years Of Service (12 Days)

Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:

• 40 hour per week employees - 3.70 hours per biweekly pay period

For >5 to 15 years of service (17 days):

• 40 hour per week employees - 5.24 hours per biweekly pay period

For >15 or more years of service (20 days):

• 40 hour per week employees - 6.16 hours per biweekly pay period

SICK LEAVE WITH PAY

Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

ACCIDENT WITH PAY LEAVE

The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.

PREGNANCY LEAVE

• Pregnancy shall be treated the same as any other temporary physical disability.
• An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.
• An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

LEGAL HOLIDAYS

• First day of January (New Year's Day)
• Third Monday in January (Martin Luther King Holiday)
• Thirty-first day in March (Cesar Chavez Day)
• Last Monday in May (Memorial Day)
• June 19 (Juneteenth)
• Fourth day of July (Independence Day)
• First Monday in September (Labor Day)
• Eleventh Day in November (Veteran's Day)
• Fourth Thursday in November (Thanksgiving Day)
• The Friday following the fourth Thursday in November (Day after Thanksgiving)
• Twenty-fifth Day in December (Christmas Day)
• Employee's Birthday

In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.

01

Select your highest level of education completed and applicable years of experience from the options below:

• An Associate's degree in business or public administration, social/behavioral sciences or related field, and four (4) years of experience in contract development or administration; grant administration; or purchasing at the federal, state or local level.
• A Bachelor's degree in business or public administration, social/behavioral sciences or related field, and four (4) years of experience in contract development or administration; grant administration; or purchasing at the federal, state or local level.
• A Master's degree or higher in business or public administration, social/behavioral sciences or related field, and two (2) years of experience in contract development or administration; grant administration; or purchasing at the federal, state or local level.
• None of the above.

02

Do you have a valid USA driver's license? If so, what type of driver's license do you have?

• Texas Class A - CDL or equivalent from another state.
• Texas Class B - CDL or equivalent from another state.
• Texas Class C or equivalent from another state.
• No, I do not have a valid driver's license.

03

Describe your knowledge of the principles and practices of design and construction project accounting and construction payroll accounting.

• I have some knowledge.
• I have good knowledge.
• I have considerable knowledge.
• I have comprehensive knowledge.

04

Describe your knowledge of the principles and practices of various records and documents used and prepared in the engineering and construction industry.

• I have some knowledge.
• I have good knowledge.
• I have considerable knowledge.
• I have comprehensive knowledge.

05

Describe your knowledge of the principles and practices of the construction industry and building trades related to contractual agreements.

• I have some knowledge.
• I have good knowledge.
• I have considerable knowledge.
• I have comprehensive knowledge.

06

Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?

• Yes, it has been translated and certified and I can provide documentation upon a job offer.
• No, I have not had my degree translated and certified.
• N/A - my degree is from an accredited U.S. university or college.

07

Candidates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.

• I acknowledge I have read and understand the above information.

08

Required supplemental questions and answers are considered an examination component and will generate a score. Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions exam.

• I understand that my answers to the supplemental questions will generate a score.
• I understand that I am being tested on a conditional basis pending review of minimum qualifications.
• Required Question