Materials Specialist

The City of El Paso Texas; El Paso (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Life and Health Insurance

Tuition Assistance

Paid Vacation & Sick Leave

Job summary

The City of El Paso is seeking a Inventory Control Specialist to maintain accurate stock levels, process requisitions, and manage warehousing operations. This role supports multiple departments by ensuring timely procurement of parts, supplies, and equipment, and by maintaining precise inventory records.

Responsibilities include coordinating with vendors, verifying orders, and preparing cost analyses while adhering to city procurement policies.

Qualifications

• High school diploma or GED required, plus 3 years of experience in requisitioning, shipping, receiving or storing materials.

Responsibilities

• Maintain inventory of property and stock levels.
• Prepare requisitions and purchase orders for supplies and equipment.
• Track deliveries, verify quantities and prices, and update inventory records.
• Coordinate with vendors to ensure timely delivery and quality of items.
• Assist with budget tracking and cost analyses for purchases.
• Ensure compliance with city procurement policies and safety regulations.

Skills

Inventory control

Procurement

Warehousing

Shipping/receiving

Customer service

Education

High school diploma or GED

Job description

MOS Code: 0431 (Marine Corps), 2899 (Navy), 88H (Army), 2T311 (Air Force)
Education and Experience: A High School diploma or GED or higher, and three (3) years of experience in requisitioning, shipping, receiving or storing materials, supplies, parts or equipment.

Requirements

MOS Code: 0431 (Marine Corps), 2899 (Navy), 88H (Army), 2T311 (Air Force)
Education and Experience: A High School diploma or GED or higher, and three (3) years of experience in requisitioning, shipping, receiving or storing materials, supplies, parts or equipment.
Licenses and Certificates: Some positions may require a Texas Class "C" Driver's License or equivalent from another state.
Special Requirements: Positions requiring a CDL or positions of a safety sensitive are subject to drug and alcohol testing in accordance with federal regulations.
General Purpose
Under general supervision, maintain inventory of property, prepare requisitions and purchase complex stock, allocate parts, tools, equipment and supplies; and/or manage inventory and warehouses, stockrooms and yards and equipment.

Typical Duties
Evaluate recurring material needs, and place, verify and receive orders to maintain adequate stock levels or acquire approved special items, including standard maintenance and repair work, as assigned. Involves: Provide service to customers by meeting customer demands for parts and supplies. Attend to service counter; take work orders for parts and issue parts as needed. Receive supply and service requests from departmental customers daily. Review inventory records and determine stock levels. Prepare, update and maintain stock records. Confer with mechanics to identify parts needed. Contact and work with approved vendors to identify price, quality, availability and shipment date. Order and reorder stock items ensure to inventories of minimum acceptable quantities to support operating efficiency of various departmental units. Assist responsible procurement professionals as directed with searches for possible supply or service vendors to be reviewed and approved by them for addition to city acceptable sources list. Deliver or direct issuance and delivery of stock items. Utilize and read technical manuals and access computer programs to identify parts. Prepare, update, correct and maintain files of inventory database system to accurately reflect stock levels, and maintain related transaction records.
Prepare required purchasing documentation, record expenditures, monitor supply and materials costs, and perform allied routine accounting and budget tracking functions, as assigned. Involves: Prepare purchase requisitions and orders to secure supplies and other materials. Post items and charge to accounts, organizational unit, vehicle, employee or other designated category appropriately. Verify that parts, quantity and price of materials ordered and received match invoices. Balance invoices and prepares computer audit spreadsheets. Process monthly billings, maintain accounting records and review budget. Generate re-order, receiving, inventory, and maintenance repair reports. File reports, purchase orders, requisitions, and work orders. Issue fuel delivery receipts. Review bid proposals to ascertain lowest bid is that meets specifications. Maintain accountability for monies under care. Charge departmental blanket replenishment and sanctioned spot purchases to city issued procurement card (P-Card) as authorized within prescribed spending limits following clearly defined policies and procedures. Assure petty cash is available to customers picking up or leasing/renting materials or equipment.
Monitor, control and maintain property inventory, as assigned. Involves: Perform random physical audits and prepare analysis of inventory to identify and record stocks of parts and supplies in assigned area. Numerically mark items/apply control labels for inventory purposes. Store standard and specialized or complex items, including, but not limited to, those used for automotive maintenance, federally regulated aviation operations, maintenance and security, and airport rescue and fire fighting. Stock custodial supplies, field and building maintenance materials, automotive parts including tires for maintenance of motorized vehicles equipment (off road heavy equipment, heavy and medium size trucks, agriculture and farm equipment). Receive, inspect, store and issue fuels, lubricants and oils. Assure compliance with materials specifications. Monitor inspection of fuel pumps for compliance with regulations and operability. Assist in taking samples of fuel for clean air testing. Compile and analyze stock usage, shipping times and prepare general and receiving reports. Perform maintenance duties related to equipment, inventory, facilities and grounds. Involves: Inspect goods delivered or returned for shipping or usage damage. Accept or reject in accordance with established procedures. Verify warranty repair or replacement coverage and document return shipments. Identify goods that need to be returned and ship items back for credit. Gather and deliver unserviceable equipment to salvage. Prepare department transfers of property. Shelve, stack and position stock in warehouses and stores. Keep warehouse, store, tools, equipment, facility, grounds and work area orderly, safe and clean.
Monitor and conduct operations and cleanliness of storage facilities, as assigned. Involves: Determine physical layouts of areas and arrangements of shelving to best accommodate stock, receiving and unloading. Assist in solving problems associated with physical properties of structures and grounds. Keep equipment and tools, and work area orderly, safe and clean. Provide information to concerned staff regarding warehouse and supply policies and procedures. Assist in training new employees.
May serve as designated leadworker, if assigned. Involves: Guide, monitor and train less knowledgeable employees. Schedule and assign work. Review and check work. Guide others in work processes. Recommend areas for employee skills improvement. Provide input to employee performance evaluation process.

General Information
Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.
Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions exam.
Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

Benefits

LIFE AND HEALTH INSURANCE
The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.
Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.
An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.
The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!
Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

ELIGIBILITY FOR VACATION LEAVE

All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.
For 0 - 5 Years Of Service (12 Days)
Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:
40 hour per week employees - 3.70 hours per biweekly pay period
For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period
For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period
SICK LEAVE WITH PAY
Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.
ACCIDENT WITH PAY LEAVE
The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.
PREGNANCY LEAVE

• Pregnancy shall be treated the same as any other temporary physical disability.
• An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.
• An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

LEGAL HOLIDAYS

• First day of January (New Year's Day)
• Third Monday in January (Martin Luther King Holiday)
• Thirty-first day in March (Cesar Chavez Day)
• Last Monday in May (Memorial Day)
• June 19 (Juneteenth)
• Fourth day of July (Independence Day)
• First Monday in September (Labor Day)
• Eleventh Day in November (Veteran's Day)
• Fourth Thursday in November (Thanksgiving Day)
• The Friday following the fourth Thursday in November (Day after Thanksgiving)
• Twenty-fifth Day in December (Christmas Day)
• Employee's Birthday

• I have High School diploma or GED, and three (3) years of experience in requisitioning, shipping, receiving or storing materials, supplies, parts or equipment.
• I have an Associate's Degree or higher one (1) year and 6 months of experience in requisitioning, shipping, receiving or storing materials, supplies, parts or equipment.
• None of the above

• Texas Class A - CDL or equivalent from another state.
• Texas Class B - CDL or equivalent from another state.
• Texas Class C or equivalent from another state.
• No, I do not have a valid driver's license.

• Considerable knowledge
• Good knowledge
• Some knowledge
• No knowledge

• No knowledge
• Some knowledge
• Good knowledge
• Considerable knowledge

• Considerable knowledge
• Good knowledge
• Some knowledge
• No knowledge

• Yes, it has been translated and certified and I can provide documentation upon a job offer.
• No, I have not had my degree translated and certified.
• N/A - my degree is from an accredited U.S. university or college.

• I acknowledge I have read and understand the above information.

• I understand that my answers to the supplemental questions will generate a score.
• I understand that I am being tested on a conditional basis pending review of minimum qualifications.
• Required Question