Contracts Coordinator (MA4/DBHR)

State of Washington; Olympia (WA); Remote; USD 85,000 - 110,000; Full time

Job summary

The State of Washington is seeking a Contracts Coordinator (Management Analyst 4) to organize a large contracting portfolio within the Division of Behavioral Health and Recovery (DBHR). The role is remote with occasional in-person meetings as needed.

You will be the division’s subject matter expert on contracts and federal grants submissions, coordinating with OCP, OTA, and other divisions to keep work on track, minimize audit risk, and mentor contract managers and analysts across agencies.

Qualifications

• Advanced research and analysis across programs and data sources.
• Lead evaluations of complex programs and workflows to improve efficiency.
• Analyze laws, rules, policies, and standards and assess their impact.
• Integrate quantitative and qualitative data to develop meaningful performance measures.
• Lead complex projects with multiple stakeholders and dependencies.

Responsibilities

• Plan, lead, and strategically manage contracting across DBHR.
• Escalate issues and coordinate legal reviews to resolve matters and minimize risk.
• Act as a key liaison to shared services divisions within HCA for contract administration.
• Coordinate large-scale, time-sensitive contracts and umbrella agreements.
• Provide backup contract management coverage and track contract completion dates across the division.
• Direct contract managers and align with DES/HCA procurement policies.

Skills

Advanced Research and Analytical

Business Process Improvement

Policy and Impact Analysis

Data Analysis & Performance

Complex Project Leadership

Management Consultation

Leadership & Stakeholder Facilitation

Education

Bachelor’s degree in business/public administration/law/health

Job description

Contracts Coordinator (Management Analyst 4)

This is a full-time, permanent, remote position. Employees may occasionally be asked to attend an in-person meeting or event based on business needs.

All HCA employees are required to be Washington state residents upon their first day of employment.

The Opportunity

Bring structure and strategy to a large, high-impact contracting portfolio. The Division of Behavioral Health and Recovery (DBHR) is seeking a Contracts Coordinator to serve as the division’s subject matter expert for contracts and federal grants submissions. Working in DBHR’s Operations section, you will lead contract coordination across the division, manage large umbrella contracts, train contract managers, and partner with HCA’s Office of Contracts and Procurement (OCP), the Office of Tribal Affairs, and other divisions to keep work on track and minimize the risk of audit findings.

Key Responsibilities:

• The DBHR Contract Coordinator plans, leads, and strategically manages the contracting of DBHR by ensuring all contracts and procurements are tracked and there is agreed scope, procurement method, and timeline between DBHR and HCA programs/central services (finance, legal, OCP, DATA, Office of Tribal Affairs (OTA), etc.)
• Be responsible for timely escalation of issues and risks to DBHR leaders and OCP assigned points of contact to coordinate legal review and resolution of matters prior to escalating the issue or risk to agency leadership. This requires use of sound judgement, expert level organizational agility, and good communication skills.
• Act as a key liaison to shared services divisions within HCA for the administration of DBHR contracts and procurements.
• Utilize strong organizational and communication skills to facilitate, and coordinate, large-scale, multifaceted, highly political, confidential, and time sensitive contracts, and interagency umbrella agreements, at times supporting external contractors in the workplace at HCA and all relevant policies and procedures.
• Serve as backup contract manager for all DBHR contracts and be listed as such in documentation to ensure there is always a backup on contracts and track and be notified of contract completion dates across the division, serve as backup communication on contracts when a contract manager is out or has transitioned.
• Plan, leads, manages, and directs DBHR contract managers and their own contracts working closely with OCP contracting/procurement professionals and project managers in accordance with Department of Enterprise Services (DES) and HCA procurement, contracting, and purchasing policies and procedures.
• Conduct independent, comprehensive analyses of reports and work products submitted by contractors; establish and maintain systems of communication and tracking.

Why You’ll Love This Role:

• You’ll be the go-to contract contracts expert for one of HCA’s largest divisions, supporting behavioral health services across Washington.
• You’ll work on complex, high-visibility projects with leaders across HCA and partner agencies.
• You’ll share your expertise by training contract managers and shaping division-wide processes.
• You’ll work remotely, with occasional travel as business needs require.

What You Bring:

You are a highly organized, detail-oriented professional who enjoys bringing structure to complex work. You use sound judgement to spot risks early and know when to escal

Required Qualifications

Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and application.

• Advanced Research and Analytical Thinking- Demonstrated expertise in conducting and leading complex research and analysis involving multiple programs, business functions, data sources, and competing considerations to develop actionable recommendations.
• Business Process and Program Improvement- Demonstrated ability to lead evaluations of complex programs, business processes, organizational structures, and workflows to identify and implement solutions that improve efficiency, effectiveness, accountability, and service delivery.
• Policy and Organizational Impact Analysis- Demonstrated knowledge of analytical methods used to interpret complex laws, rules, policies, standards, and organizational requirements and assess their operational, programmatic, and organizational impacts.
• Advanced Data Analysis and Performance Management- Demonstrated proficiency in integrating and evaluating quantitative and qualitative information from multiple sources, developing meaningful performance measures, assessing organizational effectiveness, and recommending improvements.
• Complex Project and Initiative Leadership- Demonstrated ability to lead complex projects and organizational initiatives involving multiple stakeholders, competing priorities, significant dependencies, and broad organizational impacts.
• Management Consultation and Communication- Demonstrated expertise in providing consultation to managers and senior leaders on complex analytical issues and effectively communicating findings, risks, alternatives, and recommendations to technical and nontechnical audiences.
• Leadership and Stakeholder Facilitation- Demonstrated skill in leading collaborative analytical efforts, facilitating diverse stakeholder groups, resolving competing perspectives, building consensus, and providing technical guidance to analysts and staff.

Required Competencies:

Equity lens – All HCA employees are required to consider equity in their decisions, processes, and day-to-day work, including how their work may affect the people and communities we serve.

The ability to take action to learn and grow – You take action to learn and grow by seeking new perspectives, learning from experiences, and using what you’ve learned to continuously improve how you work and serve others.

The ability to take action to meet the needs of others – You take action to meet the needs of others by listening, understanding different perspectives, and responding with care, respect, and solutions that support the people of the communities we serve.

Preferred Qualifications

While these are not required, having them may help you stand out as an applicant.

• Bachelor’s degree in business administration, public administration, law, public health, health administration, or a related field.
• Demonstrated skill in organizing work, coordinating activities, managing competing priorities, and meeting established deadlines to support efficient and effective operations.
• Demonstrated ability to collaborate across organizational boundaries, build and train effective teams, evaluate