Contracts Coordinator

Legal.io; San Francisco (CA); On-site; USD 120,000 - 150,000; Part time

Job summary

A leading non-profit organization in Oakland is seeking an experienced Contracts Coordinator to manage contract administration and legal processes. The ideal candidate will have a strong background in legal operations and contract management, ensuring compliance and efficiency in workflows. This role requires on-site presence and offers a competitive hourly rate. Join a committed team dedicated to impactful legal services.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 4+ years of experience in legal contracts management.
• Prior experience with Ironclad and Salesforce highly desired.

Responsibilities

• Oversee A-Z contract administration and ensure accuracy.
• Review and draft various third-party commercial agreements.
• Manage legal records and archives.

Skills

Detail-oriented

Analytical thinker

Clear communication

Tools

Ironclad

DocuSign

Airtable

Salesforce

Microsoft Office

Google Suite

Job description

2 days ago Be among the first 25 applicants

Legal.io is working with an established non-profit based in Oakland, CA to bring on an experienced Contract Manager with strong legal admin experience. This position will report to, and work closely with, the General Counsel. This role requires candidates to work on-site in Oakland, CA 4-5 days a week.

Scope of Work

• Title: Contracts Coordinator
• Experience: 4+ Years
• Location: On Site (Oakland, CA, USA)
• Hourly Rate: $60 - $75 / hour ($120,000 - $150,000 annualized)
• Technology: DocuSign, Ironclad, AirTable
• Duration: 6 Months (From May - November, potential to extend)

Responsibilities:

• Oversee A-Z contract administration: ensuring matters are entered accurately into Ironclad, shepherd agreements through execution, coordinate reviews, track, and report on contract statuses, compile relevant documents such as programmatic exhibits and SOWs, and process electronic signatures via DocuSign.
• Review, redline, and draft various third-party commercial agreements (e.g., consulting, SOWs, venue/hotel, event, SAAS, NDAs).
• Monitor, review, and report on contract renewals and terminations.
• Manage legal records and archives, ensuring proper organization of contracts such as vendor agreements, grants, and other commercial agreements.
• Serve as the point of contact on questions related to contract process, agreement workflows, status, and Ironclad.
• Identify and recommend improvements to contract processes and legal system workflows.

Legal Processes:

• Support CLO and org leadership with weekly contract packets, meeting management, task-tracking & completion.
• Support CLO and Legal Ops Manager with special projects.
• Support and drive legal training initiatives including leading training sessions on updated contracting processes, guides, and tools.

Records Management:

• Oversee the organization and maintenance of all contracts and contract correspondences; including standardization of naming conventions and record filing system.
• Optimize records folders and update records from archive to current system.
• Organize and maintain records for all contracts and contract correspondence to Ironclad and Box records.
• Respond to requests for contract records (Finance, Legal, Ops, and Business).
• Prepare records binders as requested by Legal/Ops.
• Support Finance with W-9 collection and vendor verifications in contract flows.

Platform Management:

• Update and code workflow updates on the Ironclad platform.
• Modify, update, build, integrations to various workflows.

Qualifications/Skills:

• 4+ years of experience with legal contracts management, legal operations, or legal project/case management.
• Prior experience with Ironclad, Salesforce, Airtable, Microsoft Office & Google Suite highly desired.
• Agile, accurate, resourceful, responsive.
• Detail-oriented, curious, and analytical thinker.
• Familiarity with legal agreements, commercial vendor contracts, and grant agreements is a plus.
• Clear, concise communication, presentation, and collaboration skills.
• Self-motivated with the ability to set long-term and day-to-day priorities and manage multiple competing tasks in an effective and efficient manner.
• Comfortable working with flexibility in an agile customer-service-oriented environment.
• Discreet and familiar with navigating legally sensitive or confidential matters.

Legal.io is committed to the principle of equal opportunity. All employment decisions are made without regard to race, color, gender, gender identity, gender expression, sexual orientation, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), marital status, age, national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status or any other basis protected by the laws or regulations in the locations where we operate.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Legal

• Industries

  Legal Services and Non-profit Organizations

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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