Contracts Coordinator

Mount Sinai Medical Center; Miami Beach (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Long-term disability coverage

Retirement plan

Paid time off

Tuition reimbursement

Employee assistance program

Wellness program

On-site housing for select positions

Job summary

Mount Sinai Medical Center is seeking a Contracts Administrator support professional to help manage contract data, monitor pricing accuracy, and resolve discrepancies within the Materials Management Information System. You will partner with Supply Chain, Purchasing, and vendors to ensure contract integrity and timely issue resolution while keeping data accurate.

The role involves data entry, reporting, and collaboration with multiple teams to maintain contract pricing and compliance across

Qualifications

• High school graduate or equivalent; some college preferred.
• Experience section states none; ability to monitor contract data and pricing is required.
• Comfort with data entry and generating reports for compliance.

Responsibilities

• Report to the Contracts Administrator and support contract compliance.
• Enter and manage data in the MMIS Contract Manager module.
• Produce monthly trending reports for contract utilization.
• Investigate discrepancies in invoicing and pricing with vendors.
• Support loading and filing related to contract data management.
• Collaborate with Purchasing and Supply Chain teams to ensure contract integrity.

Skills

Data entry

Analytical skills

Attention to detail

Education

High school diploma or equivalent

Some college preferred

Tools

MMIS Contract Manager

Job description

As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department

Job Description Summary

Supports contract administration and compliance by managing contract data, monitoring pricing accuracy, and resolving discrepancies within the materials management system. Partners with Supply Chain, Purchasing, and vendors to ensure contract integrity, accurate reporting, and timely resolution of invoice issues while maintaining data accuracy and supporting efficient contract operations.

Position Responsibilities

• Reports to the Contracts Administrator
• Provides support to monitor contract compliance. Investigates problems related to compliance shortfalls, if needed, and develops reports
• Performs data management and entry using the Materials Management Information System’s Contract Manager module.
• Compiles monthly trending reports for supply utilization and validates contractual changes and new contracts are working consistent with supply chain policies.
• Works well under pressure and meets multiple and sometimes conflicting deadlines.
• Assesses data integrity including MMIS item master, contract module, and e-commerce use.
• Provides counsel and support to the Purchasing staff, Supply Chain management staff, and other areas as identified to manage contract pricing and discrepancies.
• Responsible for monitoring, reviewing, disputing, and reconciling all contract and pricing discrepancies through weekly meeting with MSMC’s primary distributor and monthly reconciliation reports.
• Works with Supply Chain staff, Purchasing staff and vendors to resolve outstanding invoice discrepancies in a timely manner
• Provides support to ensure efficient administration of contracts, including appropriate loading and filling related to the management of the contracting database.
• Demonstrates commitment to quality service and responsibility for addressing customer-service issues. Respects the dignity and confidentiality of patients and Medical Center information.
• Researches and collects data from hospital departments as needed in support of Supply Chain needs.
• Assists with information gathering of contents for Supply Chain Services communications and distribution.
• Adheres to the Operation Excellence Standards of Performance and upholds the standards of performance of the Medical Center.

Qualifications

• License/Registration/Certification
  • Not applicable
• Education
  • High school graduate or equivalent level of training. Some college preferred
• Experience
  • None

Benefits

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Certification

Degree Requirements: