Contracts Coordinator

Farrell Roofing, Inc.; City of Dunkirk (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Farrell Roofing, Inc. in New York is seeking a Contracts Coordinator to support the Risk Management team by drafting, reviewing, tracking, and maintaining contracts and related documentation.

You will help ensure compliance with internal policies and external regulations while safeguarding the company’s interests and enabling efficient project execution. This role requires strong organization, attention to detail, and clear written communication.

Qualifications

• Associate’s or Bachelor’s degree in Business, Legal Studies, or related field preferred.
• 2+ years of experience in contract administration or a similar role.
• Familiarity with contract law and legal terminology.
• Proficiency in Microsoft Office and contract management systems.
• Experience in the construction industry is a plus.

Responsibilities

• Draft, review, and edit standard contract templates and project-specific agreements.
• Ensure timely execution and renewal of contracts.
• Coordinate with internal departments to gather necessary documentation and approvals.
• Ensure contracts comply with company policies and applicable laws.
• Assist in identifying and mitigating contractual risks.
• Serve as a liaison between internal stakeholders and external partners.

Skills

Attention to detail

Organization

Written communication

Time management

Education

Associate/Bachelor’s degree in Business or Legal Studies

Tools

Microsoft Office

Contract management systems

Job description

Farrell Roofing has been a family-owned and operated business since 1946. We pride ourselves on our industry-leading safety standards, uncompromising quality, long-term thinking, and team-oriented culture. We combine old-fashioned experience with cutting-edge technology to grow our business and delight our customers. We are one of the region’s largest contractors with plans to keep growing. We proudly operate with an Employee Stock Ownership Plan (ESOP), giving our team a direct stake in the company’s future.

Your Role

As a Contracts Coordinator at Farrell Roofing, you will play a key role in supporting the Risk Management team by managing the lifecycle of contracts and ensuring compliance with internal policies and external regulations. You will be responsible for drafting, reviewing, tracking, and maintaining contracts and related documentation. Your attention to detail and organizational skills will help safeguard the company’s interests and support efficient project execution.

What You Can Expect From Us

• To be challenged and supported in the direction of your potential.
• To be treated with respect and fairness.
• To work in a team environment where employees support each other and work towards a common goal.
• To be able to speak your mind and be listened to.
• To have flexibility in your work schedule.
• To be accountable based on output and quality of work.

Day To Day Responsibilities

Contract Administration

• Draft, review, and edit standard contract templates and project-specific agreements.
• Ensure timely execution and renewal of contracts.
• Coordinate with internal departments to gather necessary documentation and approvals.

Compliance and Risk Management

• Ensure contracts comply with company policies and applicable laws.
• Assist in identifying and mitigating contractual risks.
• Maintain confidentiality of sensitive contract information.

Communication and Coordination

• Serve as a liaison between internal stakeholders and external partners.
• Respond to inquiries regarding contract terms, obligations, and procedures.

This Role Needs Someone Who:

• Has strong organizational and time management skills.
• Pays close attention to detail and accuracy.
• Communicates clearly and professionally, both verbally and in writing.
• Can manage multiple priorities and deadlines.
• Maintains confidentiality and exercises sound judgment.
• Works well independently and as part of a team.

Skills And Experience

• Associate’s or Bachelor’s degree in Business, Legal Studies, or related field preferred.
• 2+ years of experience in contract administration or a similar role.
• Familiarity with contract law and legal terminology.
• Proficiency in Microsoft Office and contract management systems.
• Experience in the construction industry is a plus.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Contact the Director of Human Resources if you have a disability that may require an accommodation to perform the essential duties safely and effectively.

• While performing the essential functions of this job, the employee will be predominantly working in an office environment.
• The noise level in the work environment is usually low.

Physical And Mental Requirements

• Primarily desk work and includes the following physical demands: occasional lifting up to 25 pounds, standing, working at counter height, bending, stooping, squatting, reaching and coordinated use of fingers, hands and arms.
• Ability to read and comprehend instructions, correspondence, and memos and the ability to write correspondence in English.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Employment Requirements

• Must be at least 18 years of age.
• Must have reliable transportation.
• Must be eligible for employment in the United States.

Other Duties

This job description is not exhaustive and other duties and responsibilities may be assigned.