Contracts & Compliance Senior Manager

BDO USA; Chicago (IL); On-site; USD 120,000 - 190,000; Full time

Job summary

BDO USA, LLP is seeking a Contracts and Compliance Senior Manager to lead the full lifecycle management of government contracts and grants, ensuring compliance with FAR, DFARS, and GSA requirements. The role oversees SAM.gov registrations, NDAs, teaming agreements, and proposal responses while coordinating with the OGC and government contacts in a deadline-driven environment.

The Senior Manager will supervise staff, align contract vehicles with corporate strategy, and keep certifications and

Qualifications

Responsibilities

• Evaluate and recommend contract and grant vehicles based on growth, risk, and compliance.
• Prepare and coordinate contract and grant documentation for submissions.
• Monitor ongoing reporting, renewal, and administrative requirements of active vehicles.
• Coordinate NDAs, teaming agreements, and subcontracts with partners with Legal.
• Provide business input on strategic teaming approaches and terms.
• Support implementation by monitoring alignment with requirements and policies.
• Review RFPs/RFIs/RFQs to identify compliance requirements and issues; coordinate with OGC.
• Support development of responses to contractual sections, including reps/certifications, terms, and exception summaries.
• Analyze key clauses (FAR/DFARS/GSA) and provide compliance assessments.
• Liaise between internal teams and government contracting officers during proposals.
• Collaborate with OGC and leadership on terms and T&Cs responses.
• Be the primary point of contact for government customers on contract matters.
• Lead contract kickoff meetings and ensure the team understands compliance obligations.
• Coordinate modifications, performance monitoring, reporting, and closeout.
• Ensure deliverables and obligations are tracked and met on time.
• Develop and maintain policies to support FAR/DFARS/GSA compliance and other laws.

Job description

Job Duties

The Contracts and Compliance Senior Manager leads the full lifecycle management of government contracts and grants and supports business compliance with all applicable federal regulations, including FAR, DFARS, and GSA requirements, including administration of the firm’s GSA Multiple Award Schedule (MAS) contract and OASIS+ and other governmentwide acquisition contract (GWAC)/IDIQ vehicles,, and state and local regulations in coordination with the organization’s Office of the General Counsel (\"OGC\"), as appropriate. This role supports contract and grant vehicle evaluation, pursuit strategy and submission requirements coordinates with OGC for legal review of NDAs, teaming agreements, and subcontracts, and provides business-facing review, issue identification, and operational input on proposal requirements and contract terms, escalating legal questions, legal risk determinations, and requests for legal advice to the organizations legal department as needed. It also actively monitors business compliance with established federal, state and local contract and grant certifications and representations.

The position serves as a key business-facing resource for identifying and coordinating implementation of contractual and grant obligations, preparing compliant proposal content based on established requirements, coordinating with OGC and government contacts, maintaining the firm’s System for Award Management (SAM.gov) registration and annual representations and certifications, and ensuring all contract and grant deliverables are submitted accurately and on time. The Senior Manager also maintains internal processes to support ongoing compliance, conducts periodic reviews or audits, and monitors regulatory changes to keep contract and grant practices current. The Senior Manager may also supervise one or more other personnel in the performance of these duties. This role requires strong attention to detail, a solid understanding of government contracting operations, and the ability to manage multiple priorities in a deadline-driven environment. This role supports multiple affiliated legal entities, each with distinct registrations, contract vehicles, and reporting obligations, and is responsible for ensuring entity-specific accuracy in all certifications, registrations, and reports.

Contract Vehicles

• Evaluates and recommends contract and grant vehicles, including both competitive and non-competitive opportunities, based on growth strategy, risk and compliance implications
• Prepares, and coordinates required contractual and grant documentation and organizational information to support contract and grant vehicle submissions
• Monitors business compliance with established ongoing reporting, renewal, and administrative requirements of active contract and grant vehicles

Teaming Agreements

• Coordinates preparation, routing, and execution of non-disclosure agreements (NDAs), teaming agreements, and subcontracts with prospective and existing partners in coordination with Legal
• Provides business input to capture and proposal teams on strategic teaming approaches and terms
• Supports implementation of contractual requirements through monitoring, identifying whether agreements align with contract and grant requirements and internal policies

Proposal Support

• Reviews RFPs, RFIs, and RFQs to identify business compliance requirements and potential contractual or grant issues, and coordinates with OGC for legal review
• Coordinates and supports development of business responses to contractual sections of proposals, including representations and certifications, terms and conditions, and exception summaries
• Analyzes key clauses, including FAR, DFARS, and GSA terms, and provides compliance assessments to internal stakeholders
• Serves as liaison between internal teams and government contracting officers during the proposal phase
• Partners with OGC and leadership teams to provide business input on terms and support the development of thoughtful and strategic responses to terms and conditions

Project Compliance

• Serves as the primary point of contact for government customers (and strategic advisor on more complex matters) on all contract-related matters throughout the contract lifecycle
• May lead contract kick-off meetings and ensure the operational team understands compliance obligations
• Coordinates operational administration of contract modifications, performance monitoring, reporting requirements, and final closeout
• Ensures deliverables and established contractual obligations are tracked and met in a timely, compliant manner

Compliance Maintenance

• Develops and maintains internal policies and procedures to support business compliance with established FAR, DFARS, GSA requirements, and other applicable federal, state and local laws