Contracts & Compliance Coordinator

Opti Staffing Group; Milton (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company match

Paid Time Off and paid holidays

Professional development opportunities

Job summary

Opti Staffing Group is seeking a Contract Administrator in Milton, WA, to manage contract preparation, document filing, and compliance tracking. The role requires 3+ years of experience in contract administration or related fields.

Successful candidates will have strong organizational skills and proficiency in Microsoft Office Suite, along with excellent communication. The position offers competitive pay, insurance benefits, and opportunities for professional development.

Qualifications

• 3+ years of experience in contract administration or related fields.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate contracts, amendments, and change orders.
• Maintain contract records and databases.
• Track compliance deadlines and licensing requirements.
• Support bid and proposal submissions.
• Monitor certification renewals and compliance.

Skills

Contract administration

Organizational skills

Microsoft Office Suite

Communication skills

Project coordination

Job description

What You'll Do

• Coordinate the preparation, routing, execution, and filing of contracts, amendments, and change orders.
• Maintain contract records, databases, and document management systems.
• Track licensing requirements, insurance certificates, contract renewals, and compliance deadlines.
• Support bid and proposal submissions, including RFPs and RFQs.
• Manage subcontractor, vendor, and compliance documentation.
• Assist with public works and government-funded project documentation.
• Coordinate approvals and signatures with internal teams and external partners.
• Monitor minority certification renewals and compliance requirements.
• Prepare reports and provide contract status updates to leadership.

What's In It For You

• Competitive pay based on experience.
• Medical, Dental, and Vision Insurance.
• 401(k) with company match.
• Paid Time Off and paid holidays.
• Professional development and growth opportunities.
• Opportunity to work on impactful infrastructure and construction projects with a growing organization

What You Need To Have

• 3+ years of experience in contract administration, legal support, construction administration, project coordination, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Experience utilizing AI tools to improve efficiency and workflow processes.

Preferred

• Experience in construction, telecommunications, engineering, utilities, or infrastructure industries.
• Familiarity with public works projects, government contracts, and prevailing wage requirements.
• Paralegal, legal assistant, or contract administration background.
• Experience supporting proposal development, RFPs, and RFQs.

The Musts

• 3+ years of relevant contract administration or compliance experience.
• Strong documentation, organization, and deadline management skills.
• Advanced proficiency with Microsoft Office.
• Ability to work onsite in the Tacoma/Milton area.
• Professional communication skills and a detail-oriented mindset.