Contracts & Claims Support Specialist

Bay Cities Paving & Grading, Inc.; Concord (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Bay Cities Paving & Grading, Inc. is seeking a Contracts & Claims Assistant to provide day-to-day administrative support to the Contract & Risk division. You will maintain files, logs, and communications across projects in accordance with company risk procedures.

Responsibilities include processing subcontract and purchase orders, handling insurance records, notices, and claims administration, and advising staff on policy guidelines. Strong organizational and communication skills are essential.

Qualifications

• Education: High School graduate.
• Work Experience: 2 years of Administrative Assistant experience.
• Proficient in Microsoft Word, Excel, Outlook and data entry.

Responsibilities

• Set up document tracking log and project folders, including insurance status.
• Review Subcontracts and Purchase Orders for accuracy and tracking.
• Manage Preliminary Lien/Release procedures and notices.
• Request and verify Project Certificates of Insurance and maintain records.
• Handle GL and Auto Claims administration: log, track, draft letters.
• Advise employees on policy guidelines and process incident/claim forms.
• Perform general office duties and prepare reports.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data Entry

Adaptable to change

Strong organizational skills

Excellent attention to detail

Friendly and professional commu­n ica

Self-motivated

Education

High School graduate

Job description

Bay Cities Paving & Grading, Inc. is seeking a Contracts & Claims Assistant to provide day-to-day administrative support to the Contract & Risk division. You will maintain files, logs, and communications across projects in accordance with company risk procedures.

Responsibilities include processing subcontract and purchase orders, handling insurance records, notices, and claims administration, and advising staff on policy guidelines. Strong organizational and communication skills are essential.