Contracts Analyst

First 5 Alameda County; Alameda (CA); On-site; USD 74,000 - 106,000; Full time

Benefits offered by this job

Medical, Dental, & Vision

Commuter Benefits

ACERA Pension Plan

Paid holidays

Job summary

First 5 Alameda County is seeking a Contracts & Budget Analyst to support contracting, procurement, budgeting, and grant administration. You’ll work with program and finance staff to manage contracts, monitor budgets, ensure compliance with funding requirements, and support financial reporting.

The role involves assisting with procurement documentation, budget development, forecasting, and financial reconciliation.

Qualifications

• One (1) year in contract compliance and budgeting (or equivalent).
• Bachelor's degree in public or business administration or related field preferred, but not required if experience substitutes.
• Experience may substitute for education requirements.

Responsibilities

• Assist with developing, reviewing, and managing contracts and procurement documents.
• Monitor contract and grant compliance and ensure deadlines and requirements are met.
• Support program budget development, tracking, forecasting, and expense reconciliation.
• Prepare financial reports, budget updates, and grant reporting.

Skills

Contract administration

Budget development

Grant compliance

Financial reporting

Public sector accounting

Education

Bachelor's degree in public or business administration

Tools

Microsoft Office

Job description

Job Details

Job Location: Headquarters - Alameda, CA 94501

Salary Range: $74,000.00 - $106,000.00 Salary

Job Category: Finance

First 5 Alameda County is seeking a Contracts & Budget Analyst to support the Agency's contracting, procurement, budgeting, and grant administration activities. In this role, you'll work closely with program and finance staff to help manage contracts, monitor budgets, ensure compliance with funding requirements, and support financial reporting. This is an excellent opportunity for someone who enjoys working with data, solving problems, and collaborating across teams to support programs that improve outcomes for children and families.

• Assist with developing, reviewing, and managing contracts and procurement documents.
• Monitor contract and grant compliance and help ensure deadlines and requirements are met.
• Support program budget development, tracking, forecasting, and expense reconciliation.
• Prepare financial reports, budget updates, and required grant reporting.
• Review contracts for completeness, accuracy, and potential risks.
• Conduct contract compliance reviews and help coordinate contract amendments.
• Assist with fiscal year-end activities, audits, and financial reconciliations.
• Provide guidance and support to staff on contracting, procurement, budgeting, and financial processes.
• Help maintain contract, procurement and grant management systems and records.

Qualifications

Experience and Training:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. Additional experience and/or education can be substituted to meet typical qualifications. A typical way to obtain the required qualifications would be: One (1) year in contract compliance and budgeting and equivalent to a bachelor's degree in public or business administration, accounting, or a closely related field. A degree is not required and relevant experience may substitute for education requirement.

Knowledge

• Contract administration and procurement
• Budget development and financial tracking
• Grant and regulatory compliance
• Financial reporting and analysis
• Public sector accounting principles (preferred)
• Microsoft Office and other relevant software

Ability

• Analyze financial and contract information accurately.
• Prepare accurate contracts, reports and documentation.
• Stay organized and manage multiple priorities.
• Build positive working relationships across teams.
• Communicate clearly in writing and verbally.
• Interpret policies, regulations, and contract requirements.
• Exercise sound judgment and attention to detail.

Additional Information

• We are currently working a hybrid 2 day per week in-office schedule and employees also come to the office to attend meetings and as requested.
• All First 5 employees must live and work in California.
• The salary range for this position is $74,000 to $106,000 and as an independent government agency, the posted salary is the set salary range for this position. We cannot offer salaries above this posted range.
• We conduct reference and background checks for all potential employees.

About First 5 Alameda County

First 5 Alameda County believes every child in Alameda County should have optimal health, development, and well-being to reach their greatest potential. Through innovative programs and policy advocacy, we help provide children and their families access to resources that support their first five years of development.

Join our mission-driven team that in partnership with the community, supports a county-wide continuous prevention and early intervention system that promotes optimal health and development, narrows disparities, and improves peak years of child development.

Benefits

We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.

We also offer paid vacation, paid time off and sick time. We have 17 paid holidays including the week between Christmas Day and New Year's Day as paid time off.