Contracts Biller

Little Flower Children and Family Services of New York; Wading River (NY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A nonprofit human services agency in Wading River, NY is seeking a Contract Biller to manage contract billing and collections. This role involves monthly invoicing, budget preparation, and communications with funding sources. The ideal candidate holds a Bachelor's Degree in Accounting and has at least two years of relevant experience. Strong GAAP knowledge and proficiency in Microsoft Office are essential. The position offers a full-time, hybrid work schedule, supporting the agency's financial processes.

Qualifications

• Minimum of two years of experience in accounting and finance.
• Experience with governmental contracts and private grant funding.
• Ability to multitask and meet deadlines consistently.

Responsibilities

• Manage contract billing and collections, ensuring claims are pursued until paid.
• Prepare monthly invoices and supporting documentation.
• Analyze staffing patterns and available contract dollars.

Skills

Microsoft Office products (Excel, Word, PowerPoint)

GAAP knowledge

Analytical and quantitative thinking

Verbal and written communication skills

Time management skills

Planning and organizational skills

Education

Bachelor's Degree in Accounting or related field

Job description

Summary Job Description: Under the general supervision of the Senior Contracts Manager, the responsibilities of the Contract Biller include the overall management of contract billing and collections. This position pursues collection of all claims until payment is made by the funders, in addition to performing other work associated with contracts billing process, such as monthly invoicing, and annual budget preparation.

This position offers a full-time, 35 hour-per-week, hybrid work schedule and is based in Little Flower’s Wading River Office. Occasionally, this position may require work outside of normally scheduled working hours.

About Little Flower

Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929. Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.

Principle Responsibilities

• Responsible for the monthly preparation of invoices, along with any supporting documentation required.
• Initiates discussions with representatives of funding sources to help resolve and respond to open issues.
• Assist in the analysis staffing patterns and available contract dollars.
• Maintains tracking forms for Little Flower programs to assurance census and financial accuracy for various state agencies.
• Prepares entries for monthly contract program and grant revenue.
• Prepares budgets, analyses and projects for existing contract programs and grants and new proposals as requested by Program staff and funding sources.
• Compares actual expenditures with the budget, advising supervisory and program staff of issues and variances to resolve.
• Initiates discussions and make recommendations for modifying existing budgets.
• Prepares budget modifications and billing statements for funding sources in the manner, format and within time requirement defined by funding sources.
• Maintains appropriate backup documents and analysis to substantiate billing statements.
• Compiles and analyzes financial information for preparation of journal entries and processes them.
• Prepares schedules and documents as necessary to support billings and modifications as requested by agency and finding source managers.
• Provides support with department projects according to department needs.

Required Qualifications and Experience

• Bachelor's Degree in Accounting or a closely related field preferred
• Minimum of two years of related experience in accounting and finance, with strong GAAP knowledge.
• Knowledge of using Microsoft Office products (Excel, Word, PowerPoint)
• Experience with governmental contracts and private grant funding
• Analytical and quantitative thinker
• Skill in both verbal and written communication with all levels of agency staff and funders
• Ability to multitask, consistently meet deadlines, and demonstrate strong time management skills.
• Good planning and organizational skills to balance and prioritize work
• Ability to understand and adhere to regulatory requirements governing the functions of this position.
• Ability to work under conditions of pressure and adjust to urgent situations.
• Ability to continuously sit at a desk and look at a digital device screen.
• Ability to frequently walk, bend, and reach.
• Ability to frequently engage in repetitive motions and tasks using both hands.

Travel Requirements

This position offers a full-time, hybrid schedule and is based in Wading River, NY.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.

Diversity, Equity, Inclusion and Belonging Statement

With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.

Accessibility

Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals.

Equal Employment Opportunity Statement

Little Flower Children and Family Services of New Yorkprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.