Contracts Associate, II

AeroVironment, Inc.; Albuquerque (NM); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

401K

9/80 schedule

Paid holidays

Medical insurance

Job summary

AeroVironment, Inc. is seeking a Contracts Associate II to provide essential administrative support to the Contracts Department. You will perform contract and order entry tasks in ERP and CLM systems, requiring meticulous data handling and timely processing.

The role demands strong time management and the ability to work across teams, ensuring accurate data entry and contract file maintenance in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Minimum 4 years of direct relevant experience with high volume data entry in ERP systems (Oracle Fusion preferred).
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and Adobe Acrobat.

Responsibilities

• Confirm and collect all relevant data for entry, including attachments and approvals as needed.
• Interpret and analyze financial information and contract language for accurate ERP entry.
• Enter data into ERP and CLM systems timely and accurately.
• Initiate requests for new customer information in ERP.
• Interface with cross-functional teams to obtain information.
• Maintain detailed and organized contract files.

Skills

Attention to detail

Time management

Data entry

ERP systems

Oracle Fusion

Microsoft Office

Adobe Acrobat

Education

Associate degree or higher

Tools

Oracle Fusion

Excel

Word

PowerPoint

Outlook

Adobe Acrobat

Job description

Worker TypeRegularJob DescriptionSummaryThe Contracts Associate II, provides administrative support to the Contracts Department. Performs Contracts and Order entry tasks in the Enterprise Resource Planning (ERP) and Procurement Integrated Enterprise Environment (PIEE), and Contracts Lifecycle Management (CLM) systems. Attention to detail and time management is key in this role.Position ResponsibilitiesPerforms a wide variety of administrative functions required to support the Contracts business area that include, but are not limited to: Confirm and collect all relevant data (including attachments and approvals as needed for entry); Interpret and analyze financial information and contract language on Contracts to ensure accurate entry into the ERP; Timely and accurate contract data entry into the ERP and CLM; Initiate requests for new customer information to be added into the ERP; Interfacing with several cross-functional team members to obtain information; Maintaining detailed and organized contract files; Initiate revisions to sales orders when applicable and approved; Reconcile order management system issues/errors.Evaluate, review, and reconcile contracts for Closeout.Support both internal and external audit efforts by providing validations, contract information, or reports from the ERP of files.Other duties as assignedBasic Qualifications (Required Skills & Experience)High school diploma or GED equivalent is requiredMinimum 4 years direct relevant experience with high volume data entry in ERP systems (Oracle Fusion is highly desired) or equivalent combination of education, training, and experience.Ability to Multi-task and prioritize workloadExperienced and proficient in Microsoft Outlook, Word, PowerPoint, Excel and Adobe Acrobat as well as basic computer skillsDemonstrated proficiency in shifting prioritiesOther Qualifications & Desired CompetenciesAssociate degree or higher is preferredPrior experience in an aerospace/defense/government contracting environment is preferredDemonstrates willingness and competency in learning multiple software programsDemonstrates personal initiative and ability to work independently yet be a team playerConsistently supports and aids multiple partners, managers and peers at any given timeDemonstrates high organizational skills and conducts business in a professional mannerProcess-oriented, results and deadline-drivenAble to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of dutiesDisplays strong initiative and drive to accomplish goals and meet company objectivesTakes ownership and responsibility for current and past work productsPhysical DemandsAbility to work in an office environment (Constant)Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)May require travel to sites/program and special functions.Clearance LevelNo ClearanceThe salary range for this role is:$23 - $35AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.ITAR Requirement:This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.We also encourage you to review our company website at http://www.avinc.com to learn more about us.Principals only need apply. NO agencies please.About AV:AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next.If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.ITARU.S. Citizenship required