Contracts Associate, II

AV; Dayton (OH); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K with company match

9/80 work schedule

Paid holidays

Job summary

AV in the United States is seeking a Contracts Associate II to provide administrative support to the Contracts Department. The role involves entering contracts and orders in ERP, PIEE, and CLM systems, with emphasis on accuracy and timely data handling.

You will collaborate with cross-functional teams, maintain organized contract files, and support audit activities. A high school diploma and at least four years of relevant ERP data-entry experience are required.

Qualifications

• High school diploma or GED required.
• Minimum 4 years direct relevant experience with high volume data entry in ERP systems (Oracle Fusion highly desired) or equivalent.
• Ability to multi-task and prioritize workload.
• Proficient in Microsoft Outlook, Word, PowerPoint, Excel and Adobe Acrobat; basic computer skills.
• Demonstrated proficiency in shifting priorities.

Responsibilities

• Supports the Contracts business area with data entry and data validation in ERP, PIEE, and CLM systems.
• Interprets and analyzes financial information and contract language for accurate ERP entry.
• Maintains detailed and organized contract files and reconciles order management system issues.
• Interfaces with cross-functional team members to obtain information and supports audit efforts.

Skills

Multi-tasking

Priority management

Microsoft Office

Attention to detail

Adaptability

Education

High school diploma or GED

Associate degree or higher (preferred)

Tools

ERP systems (Oracle Fusion)

PIEE

CLM systems

Excel

Outlook

Word

PowerPoint

Adobe Acrobat

Job description

Job Description

The Contracts Associate II, provides administrative support to the Contracts Department. Performs Contracts and Order entry tasks in the Enterprise Resource Planning (ERP) and Procurement Integrated Enterprise Environment (PIEE), and Contracts Lifecycle Management (CLM) systems. Attention to detail and time management is key in this role.

Worker Type

Regular

Summary

Job Description

The Contracts Associate II, provides administrative support to the Contracts Department. Performs Contracts and Order entry tasks in the Enterprise Resource Planning (ERP) and Procurement Integrated Enterprise Environment (PIEE), and Contracts Lifecycle Management (CLM) systems. Attention to detail and time management is key in this role.

Position Responsibilities

• Performs a wide variety of administrative functions required to support the Contracts business area that include, but are not limited to: Confirm and collect all relevant data (including attachments and approvals as needed for entry); Interpret and analyze financial information and contract language on Contracts to ensure accurate entry into the ERP; Timely and accurate contract data entry into the ERP and CLM; Initiate requests for new customer information to be added into the ERP; Interfacing with several cross-functional team members to obtain information; Maintaining detailed and organized contract files; Initiate revisions to sales orders when applicable and approved; Reconcile order management system issues/errors.
• Evaluate, review, and reconcile contracts for Closeout.
• Support both internal and external audit efforts by providing validations, contract information, or reports from the ERP of files.
• Other duties as assigned
  
  

Basic Qualifications (Required Skills & Experience)

• High school diploma or GED equivalent is required
• Minimum 4 years direct relevant experience with high volume data entry in ERP systems (Oracle Fusion is highly desired) or equivalent combination of education, training, and experience.
• Ability to Multi-task and prioritize workload
• Experienced and proficient in Microsoft Outlook, Word, PowerPoint, Excel and Adobe Acrobat as well as basic computer skills
• Demonstrated proficiency in shifting priorities
  
  

Other Qualifications & Desired Competencies

• Associate degree or higher is preferred
• Prior experience in an aerospace/defense/government contracting environment is preferred
• Demonstrates willingness and competency in learning multiple software programs
• Demonstrates personal initiative and ability to work independently yet be a team player
• Consistently supports and aids multiple partners, managers and peers at any given time
• Demonstrates high organizational skills and conducts business in a professional manner
• Process-oriented, results and deadline-driven
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
  
  

Physical Demands

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
• May require travel to sites/program and special functions.
  
  

Clearance Level

No Clearance

The Salary Range For This Role Is

$23 - $35

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR

• 120.15. Some positions will require current U.S. Citizenship due to contract requirements.
  
  

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply. NO agencies please.

About AV

AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.

We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.

Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next.

If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizenship required