Contracts Associate

Albany International Corp.; Salt Lake City (UT); On-site; USD 40,000 - 65,000; Full time

Job summary

Albany International Corp. is seeking an entry‑level Contracts & Proposals operations specialist in Salt Lake City.

You’ll learn contract fundamentals, engage with customers, manage orders, and use SAP and enterprise tools to support both government and commercial contracting in a growing aerospace manufacturing environment. You’ll gain hands‑on experience in order management, data analysis, export paperwork, and cross‑functional collaboration, with a clear path to analyst or specialist tracks

Qualifications

• Bachelor’s degree (any major welcome).
• Entry-level or early-career candidates in admin/business ops are welcome.
• Willingness to learn contracts, data management, and enterprise tools.

Responsibilities

• Review and enter incoming purchase orders and customer data with accuracy and timeliness.
• Manage sales orders, customer data, and basic order administration in SAP and other systems.
• Assist with simple data reporting, tracking, and reconciliation (AR tracking, open-order status).
• Monitor and update customer portals and documentation uploads.
• Coordinate routine communications with customers and internal partners.
• Support proposal activity for smaller, routine customer requests.
• Maintain organized records and documentation according to company standards.
• Assist with basic export/shipment paperwork (training provided).
• Collaborate with cross-functional teams to ensure commitments are met.

Skills

Communication

Initiative

Excel

Enterprise systems

Attention to detail

Team collaboration

Education

Bachelor’s degree

Tools

SAP

Job description

About the Role

We’re looking for a motivated, detail‑oriented individual to join our Contracts & Proposals team, facilitating the analysis and operations of how we deliver for our customers. This role is ideal for early‑career professionals / recent college graduates who enjoy organizing information, working within enterprise systems, communicating with internal and external partners, and managing data, and seasoned professionals with a proven track record in this kind of position. No prior experience in contracts or aerospace is required, we’ll teach you everything you need to know.

Job Description

This role is a launchpad: you’ll build skills in business operations, customer interaction, order management, enterprise tools, and the fundamentals of government and commercial contracting. Many team members grow quickly into analyst, specialist, or management tracks in Contracts or adjacent disciplines such as Finance, Program Management, Operations, or Supply Chain.

What You’ll Do

• Review and enter incoming purchase orders and customer data with accuracy and timeliness.
• Manage sales orders, customer data, and basic order administration within enterprise systems (e.g., SAP).
• Assist with simple data reporting, tracking, and reconciliation (AR tracking, open-order status, data clean‑up).
• Monitor and update customer‑facing portals (order status, documentation uploads, etc.).
• Coordinate routine communications with customers and internal partners to ensure clarity and alignment.
• Support proposal activity for smaller, routine customer requests.
• Maintain organized records and documentation according to company standards.
• Assist with basic export/shipment‑related paperwork (training provided).
• Collaborate with cross‑functional teams to ensure commitments are met.

What Makes You a Great Fit

The “raw materials” of your skills and who you are matter more than your major or previous industry experience. You’ll thrive if you have:

• Strong communication skills and an approachable, professional demeanor.
• Initiative (you like figuring things out and improving processes).
• High proficiency in Microsoft Excel (pivot tables, VLOOKUP/xlookup, large data sets, basic reporting).
• Comfort navigating enterprise‑grade systems or learning new digital tools quickly.
• Strong organizational habits and attention to detail.
• Problem‑solving mindset and willingness to ask questions.
• A collaborative attitude and desire to grow a career in a business operations or contract‑related field.

What We’ll Teach You

No prior contracts or aerospace knowledge is expected.

You’ll receive training and hands‑on experience in:

• Contract fundamentals (commercial & government).
• Our products, customers, and industry basics.
• SAP and related enterprise tools.
• Export documents and compliance basics.
• ITAR/EAR fundamentals.
• How proposals, pricing, and order management work in an advanced aerospace manufacturing environment.

Shift

Day

Experience/Education/Skills

Education Requirements

• Bachelor’s degree (any major welcome, including business, communications, data analytics, liberal arts, STEM, etc.)
• OR relevant professional experience in administrative, customer support, or business operations roles.

Compensation

Entry-level range: $40,000–$65,000, depending on experience.

Designed for fast learning, fast growth, and future career mobility.