Contracts and Records Specialist

Viasat; Washington (District of Columbia); On-site; USD 89,000 - 141,000; Full time

Benefits offered by this job

Benefits package

Medical, dental, vision coverage

Job summary

Viasat is seeking a highly organized Contracts and Records Specialist to join our Government Affairs and Regulatory team. This role combines administrative excellence with paralegal-style support to ensure seamless operations across contract administration, payments, and regulatory filings.

You will manage essential vendor relationships and oversee records coordination under the guidance of the legal team. Responsibilities include leading end-to-end contract lifecycle for international

Qualifications

• 5+ years in a high-level administrative or admin-paralegal role in a corporate legal/regulatory environment.
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Responsibilities

• Lead end-to-end contract management for international regulatory consultant contracts and vendor agreements.
• Coordinate payments with internal Finance to ensure timely processing per policy.
• Maintain and organize team records and act as primary information retrieval contact.
• Support FCC rulemakings research and regulatory filings submissions.

Skills

Admin experience

Contract lifecycle

MS Word

Excel

PowerPoint

Attention to detail

Discretion

Adaptability

Communication skills

Education

Paralegal Certificate (optional)

Job description

About us

One team. Global challenges. Infinite opportunities. At Viasat, we're on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We're looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do

Viasat is seeking a highly organized and proactive Contracts and Records Specialist to join our Government Affairs and Regulatory team. This is a critical role combining administrative excellence with paralegal-style support to ensure our team operates seamlessly.

You will serve as a foundational member of the team, acting as a primary point of contact for contract administration and records management. You will use your legal administrative expertise to manage essential vendor relationships, process required payments, and otherwise support our global initiatives.

The day-to-day

• Contract Management: Lead the end-to-end process for the execution and maintenance of international regulatory consultant contracts, vendor agreements, and law firm engagements.
• Payments Processing: Work with our internal Finance teams to ensure that funds are requisitioned and payments made in a timely manner and in accordance with company policies.
• Document Coordination: Preparerevise essential documents, including Non-Disclosure Agreements (NDAs), consulting and other vendor services agreements, and related materials , under the supervision of the legal team.
• Administrative Excellence: Organize and maintain the team's records (g., submissions in consultation proceedings, contracts) and serve as a main point of contact for information retrieval.
• Research & Filings: Assist with research for FCC rulemakings and national regulatory consultations, and support the submission of regulatory filings

What you'll need

• Experience: 5+ years of experience in a high-level administrative or "admin-paralegal" role, preferably within a corporate legal or regulatory environment.
• Contract Expertise: Proven ability to manage the lifecycle of contracts and vendor relationships.
• Technical Proficiency: Advanced skills in Microsoft Word (editing, formatting, and document merges), Excel, and PowerPoint.
• Organizational Mastery: Exceptional attention to detail with the ability to manage multiple simultaneous projects under strict deadlines.
• Discretion: Ability to exercise high levels of discretion when handling confidential and sensitive corporate information.
• Adaptability: A self-starter mindset with the ability to pivot priorities quickly in a fast-paced environment.
• Exceptional communications skills: Ability to communicate clearly, concisely and effectively.

What will help you on the job

• Prior experience working for a satellite, telecommunications, or Internet service provider.
• Familiarity with SATCOM or satellite regulations.
• Experience workingc with external counsel or international consultants.
• A Paralegal Certificate is a plus, though not required for this role.

Salary range

$89,000.00 - $141,000.00 / annually. For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area, the base pay range for this role is $111,000.00- $166,000.00/ annually

At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat's comprehensive benefit offerings that are focused on your holistic health and wellness at https://careers.viasat.com/benefits.

EEO Statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.