Contracts Analyst

Viavi Solutions, LLC; Wichita (KS); Hybrid; USD 65,000 - 85,000; Full time

Job summary

VIAVI Solutions, LLC is seeking a proactive Contract Analyst to support Government, Aerospace, and Defense contracts. You will coordinate customer information requests, maintain bid documentation, and liaise with internal teams to ensure compliance and timely responses.

The role reports to the GAD Contract Manager and requires US person status under ITAR. Role accommodates office or hybrid work arrangements.

Qualifications

• Must be a U.S. Person as defined by ITAR.
• Detail-oriented with strong organizational and time management skills.
• Demonstrated ability to manage multiple competing priorities while maintaining a high level of accuracy.
• Strong research and analytical skills to gather relevant information and data.
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Ability to work collaboratively in a team environment and engage with stakeholders at all levels.
• Self-motivated and proactive mindset with a strong sense of accountability.
• Familiarity with FAR/DFAR procurement regulations and norms.
• Understanding of US Government and US Department of War procurement expectations.
• Experience with CRM or bid management tools is advantageous.
• Fluency in writing and reading English, other languages a plus.

Responsibilities

• Coordinate and provide accurate responses to a variety of customer inquiries.
• Maintain and manage government portals and bid documentation libraries.
• Liaise with Sustainability, IT Security, Legal to gather required data.
• Prepare and submit documentation and assist with government invoicing as required.
• Interface with Government customers and agencies regarding solicitation and contract status.
• Track bid timelines and ensure deadlines are met.

Skills

Attention to detail

Time management

Analytical thinking

MS Office

Written & verbal communication

Team collaboration

Accountability

FAR/DFAR knowledge

US Government procurement

ITAR compliance

CRM tools

Bid management tools

English fluency

Tools

Microsoft Office Suite

CRM tools

Bid management tools

Job description

Summary:

VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications. We are the people behind the products that help keep the world connected at home, school, work, at play, and everywhere in between. VIAVI employees are passionate about supporting customer success and we welcome people who bring their best every day to the company – to question, to collaborate and to push for solutions that will delight our customers.

Duties & Responsibilities:

VIAVI (NASDAQ: VIAV) has a 90+ year history of technical innovations that have evolved to keep pace and address our customer’s most pressing business issues. We make equipment, software, and systems that help to plan, deploy, certify, monitor, and optimize all kinds of networks - like those for mobile phones, service providers, large businesses, and data centers. We are also at the forefront of optical security – we bend light to develop and deliver optical solutions that provide security to the world’s currencies and safety and performance applications for consumer electronics and spectrometry. We are the people behind the products that help keep the world connected – at home, school, work, at play, and everywhere in between. VIAVI employees are fierce about supporting customer success and we welcome people who bring their best every day to the company - to question, to collaborate and to push for solutions that will delight our customers.

Job Description:

Viavi Solutions is seeking a proactive and detail-oriented Contract Analyst to support our Commercial and Contract Management teams for the Government, Aerospace, and Defense business unit. This role is pivotal in ensuring smooth administrative operations, timely responses to customer information requests, and efficient coordination of bid-related activities. The ideal candidate will have strong organizational skills, a customer-focused mindset, and the ability to manage multiple priorities in a dynamic environment. Responsible for negotiating, structuring, and/or administrating contractual documents that establish business relationships with vendors, customers and/or partners. Works with sales and service teams as well as the legal department to structure contracts. Analyzes contracts to ensure compliance to company policy, government specifications and other requirements. The position reports to the GAD Contract Manager. Must be U.S. Persons as defined by ITAR. ITAR defines a U.S. Person as a U.S. Citizen, U.S. Permanent Resident (i.e. “Green Card Holder”), Political Asylee, or Refugee.

Responsibilities:

Customer Information Requests and Commercial Support Coordinate and provide accurate responses to a variety of customer inquiries ranging from general company information and financials to ESG (Environmental, Social, Governance) and Cyber Security-related information requests. Maintain customer and government portals, ensuring documentation remains current and requests are completed within required deadlines. Liaise with internal stakeholders (e.g., Sustainability, IT Security, Legal) to gather and validate required data. Maintain and manage the customer information request portal, ensuring all incoming requests are logged, tracked, and responded to in a timely manner. Generate regular reports from the portal to monitor request volumes, response times, and recurring topics. Assist in preparing presentations and summaries for internal reviews. Assist Commercial Managers with administrative tasks related to bid submissions, including document preparation, formatting, and compliance checks. Maintain and update bid documentation libraries and templates. Track bid timelines and ensure deadlines are met.

Government Contracts Support:

Composes correspondence of contractual and routine nature, and responds to requests for file material and general information. Maintains solicitation and contract files, bid logs, records of meetings and correspondence for Government solicitations and contract awards. Responds to customer requests for information. Interface with Government customers, end users, and other governmental agencies regarding solicitation and contract status. Prepare and submit Wide Area Workflow (WAWF) documentation and assist with government invoicing activities as required.

Required Qualifications:

A successful Contract Analyst candidate is an analytical, self-motivated and dedicated person who would be preferred to have the below qualifications: Must be U.S. Persons as defined by ITAR. ITAR defines a U.S. Person as a U.S. Citizen, U.S. Permanent Resident (i.e. “Green Card Holder”), Political Asylee, or Refugee. Detail-oriented with strong organizational and time management skills. Demonstrated ability to manage multiple competing priorities while maintaining a high level of accuracy. Strong research and analytical skills to gather relevant information and data. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent written and verbal communication skills, with a keen attention to detail. Ability to work collaboratively in a team environment and engage with stakeholders at all levels. Self-motivated and proactive mindset with a strong sense of accountability. Familiarity with FAR/DFAR procurement regulations and norms Understanding of US Government and US Department of War procurement expectations. Experience with CRM or bid management tools is advantageous. Fluency in writing and reading English, other languages a plus.

What you get in return:

In return, you’ll get to work somewhere truly amazing. As a team, we’re passionate not just about the experience of our internal customers, but about the experience of every single person on our team, too. You’ll be joining an energetic, creative, and collaborative team, work with some great people, and have interesting challenges every single day.

This role can be worked on an office or hybrid basis.

Our interview process:

VIAVI understands the need to have a fast and efficient process, the below will all be completed in the shortest time possible. Interview with the recruiting manager and a member of the team – 45 minutes Interview with the Director. 30-45 minutes – General Q&A, culture, and questions about us.

Pre-Requisites / Skills / Experience Requirements:

VIAVI Solutions is an equal opportunity and affirmative action employer – minorities/females/veterans/persons with disabilities. VIAVI empowers Service Providers and IT organizations to manage the network lifecycle for complex 5G and Fiber networks with intuitive instruments, systems and technologies; and our expertise in light management and optical coatings help protect the world's bank notes from counterfeiters, enhance the colors you see, and enable advanced technology such as 3D sensing. We are a team of thought leaders who have the freedom to support and innovate and look for new effective and efficient solutions for our customers.