Contracts Analyst

Arizona Public Service Company; Phoenix, Northern (AZ, KY); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Hybrid work environment

Professional development opportunities

Job summary

Arizona Public Service Company seeks an experienced contracts professional to support procurement in contract development, negotiation and risk mitigation. You will draft, review and negotiate master and supplier agreements, NDA and addenda, under the guidance of Company Law.

The role emphasizes reducing legal and operational risk while maximizing value for APS. Hybrid work arrangement with training materials development and education for procurement staff on contracting practices and processes.

Qualifications

• Bachelor's degree or higher in Accounting, Business, Contract Administration, Supply Chain Management, Economics, Business Law or related field.
• Five years of paralegal, legal and/or contract administration experience.
• In lieu of a degree, nine years of related experience or coursework.
• Proficiency in contracts, terms and conditions development and negotiations.
• Working knowledge of category management and supply chain processes.
• Excellent verbal and written communication and interpersonal skills.
• PC literate in Microsoft Office applications.

Responsibilities

• Prepare, negotiate, award and manage contracts and subcontracts with procurement staff.
• Administer contract documentation process and review supplier redline responses.
• Summarize significant contracting exceptions and obtain attorney approvals when needed.
• Develop terms and conditions balancing business and supplier needs; ensure documentation compliance.
• Design contracting approaches aligned with strategies and value objectives.
• Perform post-contract audits to ensure policy/regulatory compliance.
• Analyze historical performance to update contract templates as needed.
• Enter contract data into the system and create training materials for managers.

Skills

Negotiation

Contract administration

Risk management

Contract drafting

Communication

Microsoft Office

Education

Bachelor's degree in Accounting, Business, Contract Administration, Supply Chain Management, Economics, Business Law or other job related field

Nine years paralegal, legal and/or contract administration experience (in lieu of degree)

Tools

Microsoft Office

Job description

Summary

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

You are responsible for:

• Supporting Supply Chain Procurement Personnel in the development and negotiation of procurement contracts, including a heavy focus on contract redlining.
• Participating directly in negotiations with counterparties and collaborating with Supply Chain Procurement Personnel and Company Law Department on negotiation strategies to reduce legal and operational risks.
• Identifying, drafting, and negotiating high risk contract terms and conditions to mitigate risk and maximize value for the Company
• Developing and maintaining a variety of Supply Chain Procurement contract templates, including, but not limited to, master and standalone supplier materials and services agreements, information technology agreements, non-disclosure agreements, and addenda.
• Creating training materials and providing training for Supply Chain Procurement Personnel on contracting best practices, policies, and procedures, and risk mitigation throughout the negotiation process.
• Delivering risk management and subject matter expertise support and education to Supply Chain procurement personnel through contract negotiations and various departmental initiatives
• A four year Bachelor's degree in Accounting, Business, Contract Administration, Supply Chain Management, Economics, Business Law or other job related field from an accredited college or university
• Plus five (5) years of paralegal, legal and/or contract administration experience.
• In lieu of bachelor's degree, combination of college coursework and/or experience in paralegal, legal and/or contract administration positions equaling nine (9) years.

Preferred Special Skills, Knowledge or Qualifications:

• Professional certification (e.g., CCCM or CPCM).
• Paralegal experience involving significant commercial contracting or similar work experience.
• Proficiency in contracts, terms and conditions development and negotiations.
• Working knowledge and understanding of category management and supply chain processes.
• Exceptional verbal and written communication, document writing and interpersonal skills.
• PC literate in Microsoft Office applications.

Major Accountabilities

1. Prepares, negotiates, awards and manages contracts, subcontracts and agreements issued by company in conjunction with Category Managers, Strategic Procurement and Procurement staff.
2. Manages the day-to-day administration of the contract documentation process including using master agreements when appropriate, reviewing supplier redline responses to APS contracts, identifying unacceptable terms and provisions and assisting with negotiations.
3. Prepares a summary of significant exceptions during the contracting process and obtains attorney approvals when necessary.
4. Identifies and develops appropriate terms and conditions that meet optimal balance between business unit and supplier requirements and that manage business unit/market/supplier risks. Ensures vendor/supplier business and legal terms are accurately documented and contract standards are met for finalized contract documents.
5. Develops contracting approaches consistent with category strategies, business requirements and value objectives.
6. Performs post-contract audit of executed contracts to assess compliance with policies and procedures and regulatory commitments.
7. Analyzes company historical contract performance and current business needs in order to maintain and/or recommend updates to company vendor/supplier contract templates as necessary.
8. Enters required contract data into the contract system, as needed.Creates training documentation and trains Category Managers and business units on contract tools and processes.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person. Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law. For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA). In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Hybrid:Employees in hybrid roles work both in their home offices (virtually) and alongside their colleagues (in person).

In order for employees to build strong relationships and to promote meaningful in-person interactions, hybrid employees are expected to work about 40% of their time in-person at an APS or other (non-home office) location.

• Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).
• Working from a home office requires adequate technology and an appropriate ergonomic set up.
• Role types are subject to change based on business need.

Job Segment: Sustainability, Nuclear, Energy