Contracts Analyst

Arizona Public Service - APS; Phoenix (AZ); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Arizona Public Service (APS) in Phoenix is seeking a Contracts Analyst (Supply Chain) to support Category Managers, Strategic Procurement and procurement staff. You will review contract terms, draft amendments, and negotiate favorable terms to mitigate risk and maximize value.

The role emphasizes developing contract templates, training staff on contracting practices, and providing risk-management expertise during negotiations and post-contract activities, with a hybrid work setup.

Qualifications

• Bachelor's degree in a related field plus 5 years of experience in paralegal, legal or contract administration.
• Alternative: Nine years' combined paralegal/legal/contract administration experience in lieu of degree.
• Strong negotiation and drafting skills for contracts and amendments.

Responsibilities

• Prepares, negotiates, and manages contracts and subcontracts with internal customers and suppliers.
• Supports Category Managers and Strategic Procurement in contract terms and risk mitigation.
• Develops and maintains contract templates (master and standalones).
• Drafts and negotiates information technology, NDA, and addenda provisions.
• Creates training materials and trains staff on contracting policies and procedures.
• Provides risk management expertise during negotiations and contract execution.
• Documents exceptions and seeks attorney approvals as needed.
• Enters contract data into the contract system and supports post-contract audits.

Skills

Negotiation

Contract terms development

Risk mitigation

Microsoft Office

Education

Bachelor's degree in Accounting, Business, Contract Administration, Supply Chain Management, Economics, Business Law or other job related field

5 years of paralegal, legal and/or contract administration experience

In lieu of bachelor's degree, 9 years of paralegal, legal and/or contract administration experience

Job description

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

Summary

Contracts Analyst (Supply Chain) - Supports Category Managers, Strategic Procurement, and Procurement staff. Contract analysts help companies avoid contractual disputes and financial losses. They review contract terms and conditions before contracts are signed, negotiate favorable terms with other parties on behalf of their employers, and draft contractual provisions and amendments.

You Are Responsible For

• Supporting Supply Chain Procurement Personnel in the development and negotiation of procurement contracts, including a heavy focus on contract redlining.
• Participating directly in negotiations with counterparties and collaborating with Supply Chain Procurement Personnel and Company Law Department on negotiation strategies to reduce legal and operational risks.
• Identifying, drafting, and negotiating high risk contract terms and conditions to mitigate risk and maximize value for the Company
• Developing and maintaining a variety of Supply Chain Procurement contract templates, including, but not limited to, master and standalone supplier materials and services agreements, information technology agreements, non-disclosure agreements, and addenda.
• Creating training materials and providing training for Supply Chain Procurement Personnel on contracting best practices, policies, and procedures, and risk mitigation throughout the negotiation process.
• Delivering risk management and subject matter expertise support and education to Supply Chain procurement personnel through contract negotiations and various departmental initiatives

Minimum Requirements

• A four year Bachelor's degree in Accounting, Business, Contract Administration, Supply Chain Management, Economics, Business Law or other job related field from an accredited college or university
• Plus five (5) years of paralegal, legal and/or contract administration experience.
• In lieu of bachelor's degree, combination of college coursework and/or experience in paralegal, legal and/or contract administration positions equaling nine (9) years.

Preferred Special Skills, Knowledge Or Qualifications

• Master's degree.
• Professional certification (e.g., CCCM or CPCM).
• Paralegal experience involving significant commercial contracting or similar work experience.
• Proficiency in contracts, terms and conditions development and negotiations.
• Working knowledge and understanding of category management and supply chain processes.
• Exceptional verbal and written communication, document writing and interpersonal skills.
• PC literate in Microsoft Office applications.

Major Accountabilities

• Prepares, negotiates, awards and manages contracts, subcontracts and agreements issued by company in conjunction with Category Managers, Strategic Procurement and Procurement staff.
• Manages the day-to-day administration of the contract documentation process including using master agreements when appropriate, reviewing supplier redline responses to APS contracts, identifying unacceptable terms and provisions and assisting with negotiations.
• Prepares a summary of significant exceptions during the contracting process and obtains attorney approvals when necessary.
• Identifies and develops appropriate terms and conditions that meet optimal balance between business unit and supplier requirements and that manage business unit/market/supplier risks. Ensures vendor/supplier business and legal terms are accurately documented and contract standards are met for finalized contract documents.
• Develops contracting approaches consistent with category strategies, business requirements and value objectives.
• Performs post-contract audit of executed contracts to assess compliance with policies and procedures and regulatory commitments.
• Analyzes company historical contract performance and current business needs in order to maintain and/or recommend updates to company vendor/supplier contract templates as necessary.
• Enters required contract data into the contract system, as needed. Creates training documentation and trains Category Managers and business units on contract tools and processes.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Hybrid

Hybrid: Employees in hybrid roles work both in their home offices (virtually) and alongside their colleagues (in person). In order for employees to build strong relationships and to promote meaningful in-person interactions, hybrid employees are expected to work about 40% of their time in-person at an APS or other (non-home office) location.

• Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).
• Working from a home office requires adequate technology and an appropriate ergonomic set up.
• Role types are subject to change based on business need.