Contracts Administrator – Legal Department

St. Charles Health System; Bend (OR); On-site; USD 58,000 - 87,000; Full time

Job summary

ST. CHARLES HEALTH SYSTEM, INC. is seeking a Contracts Administrator in the Legal Department to manage the full contracting lifecycle and serve as the primary contact for caregivers needing administrative support.

The role collaborates with attorneys and the Legal Executive Assistant to ensure efficient operations. The position emphasizes confidentiality, accuracy, and timely processing of contracts, invoices, and related documentation within a fast-paced healthcare environment.

Qualifications

• High School diploma or GED is required.
• Bachelor's degree in a related field is preferred.
• Minimum of three years’ work experience in legal or business administration.

Responsibilities

• Maintains systems and procedures related to the processing and tracking of contracts, including contract management software, administration, and training.
• Provides excellent support to all departments seeking contracts related assistance.
• Supports the entirety of the contracting process from initial questions through sending for signatures and saving documents in the St. Charles online contract repository.
• Provides daily management of contract management software including reporting.
• Completes administrative tasks including meeting scheduling and calendar maintenance, collects and distributes Legal Department mail, processes Legal Department invoices, and assists with all other administrative tasks as may be assigned by department attorneys and/or the Legal Executive Assistant.
• Provides back-up and overflow support to the Legal Executive Assistant.
• Provides excellent support within the Legal Department through professional and positive communications, clerical functions, project management, and problem solving to support service line and system support executives, as requested.
• Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.). Facilitates and preserves Joint Commission required documentation within the St. Charles contract repository.
• Works with little or no supervision, and to make sound decisions.
• Works in a fast-paced work environment with frequent interruptions, always maintaining the highest level of confidentiality.
• Drafts reports, letters, minutes, and other materials.
• Role models, leads, and influences the organizational design and effectiveness of the “One St. Charles” operational model to promote interdisciplinary collaboration and shared accountability while continually improving the experience of patients, physicians, providers, and caregivers.
• Supports the vision, mission, and values of the organization in all respects.
• Supports principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
• Provides and maintains a safe environment for caregivers, patients and guests.
• Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
• Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.
• May perform additional duties of similar complexity within their service line or assigned system support function within organization, as required.

Education

High School diploma or GED

Bachelors degree in related field

Job description

ST. CHARLES HEALTH SYSTEM, INC. is seeking a Contracts Administrator in the Legal Department to manage the full contracting lifecycle and serve as the primary contact for caregivers needing administrative support.

The role collaborates with attorneys and the Legal Executive Assistant to ensure efficient operations. The position emphasizes confidentiality, accuracy, and timely processing of contracts, invoices, and related documentation within a fast-paced healthcare environment.