Contracts Administrator II

Dennis Group; Springfield (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Life and disability insurance

Paid time off

Bonus

Profit-sharing

Retirement plans

Job summary

Dennis Group is a leading provider in the food plant design and build sector, seeking a Contracts Administrator to support the contract lifecycle from review to execution in a fast‑paced environment.

You will coordinate with owners, subcontractors and vendors, maintain templates, and ensure compliance with contracting policies. The role also manages COIs, insurance tracking, and risk documentation to keep projects on schedule and within risk tolerances.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Legal Studies, Finance, or related field (or equivalent).
• 3–5 years of contract administration, legal operations, or related roles.
• Clear written and verbal communication with strong organizational skills.

Responsibilities

• Support contract lifecycle management from review through execution.
• Prepare, negotiate, and administer contracts with owners, subcontractors, consultants and vendors; NDAs and amendments.
• Coordinate approvals and signatures; maintain contract repository and templates.
• Assist with audits, compliance reviews, and reporting as needed.
• Review, track, and manage COIs; work with brokers to verify coverage and expiration dates.
• Maintain insurance tracking logs and support risk management activities.

Skills

Clear written communication

Verbal communication

Attention to detail

Multitasking

Confidentiality

Professionalism

Microsoft Office

AI tools familiarity

Education

Associate's or Bachelor's in Business Admin/Legal Studies/Finance

Tools

Microsoft Office

AI tools

Job description

The Contracts Administrator is responsible for supporting the full contract lifecycle, from review and negotiation through execution. This role also manages insurance documentation, including certificates of insurance, to ensure contractual risk is mitigated and compliance requirements are met. The ideal candidate is detail‑oriented, organized, and comfortable coordinating with internal teams, vendors, and insurance providers. The Contracts Administrator will be a member of a small, team-oriented legal department.

Responsibilities

Contract Administration

• Support contract lifecycle management, including coordinating and tracking reviews and negotiations.
• Prepare and administer contracts through execution, including agreements with owners, subcontractors, consultants and vendors, NDAs, and amendments.
• Coordinate contract execution by obtaining required approvals and signatures.
• Maintain organized and up‑to‑date contract repository files and databases.
• Maintain standard contract templates.
• Help ensure adherence to internal contracting policies and procedures.
• Support the department by receiving, handling and responding to questions and inquiries from project teams.
• Assist with audits, compliance reviews, and reporting as needed.

Insurance & Risk Support

• Request, review, and track vendor certificates of insurance (COIs) to ensure contractual insurance requirements are met.
• Work with insurance broker to verify coverage types, limits, endorsements, and expiration dates.
• Follow up with vendors, subcontractors, and insurance brokers to resolve discrepancies or missing documentation.
• Maintain insurance tracking logs and documentation systems.
• Support pre-qualification of new vendors by ensuring contract and insurance compliance.
• Assist with process improvements related to contract management and insurance tracking.
• Maintain Legal SharePoint site by posting legal and risk management related resources, references and announcements.

About You

• Associate’s or Bachelor’s degree in Business Administration, Legal Studies, Finance, or a related field (or equivalent experience).
• 3–5 years of experience in contract administration, legal operations, or related roles.
• Clear written and verbal communication.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Familiarity with AI tools.
• Confidentiality and professionalism.

Preferred

• Experience in construction or professional services.
• Paralegal experience or certificate a plus.
• Experience reviewing and tracking certificates of insurance or familiarity with insurance (general liability, workers’ compensation, professional liability).

About Us

We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we’ve focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn’t one thing we do, it’s all we do.

Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.

Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.