Contracts Administrator

Astronics; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Stay Healthy - Health, dental, vision,

Save for the Future - 401K & ESPP

Find Balance - EAP & Wellness Program

Time for You - PTO & Holidays

Job summary

Astronics is seeking an entry-level Contracts Administrator to join our growing Contracts team in Orlando. You will assist in preparing, reviewing, and administering government and commercial contracts in compliance with FAR and ATS policies.

You will collaborate with Sales, Finance, and Program Management to support contract execution, deliverables, and documentation. A bachelor’s degree and strong attention to detail are required to start with on-site training and growth opportunities.

Qualifications

• Bachelor’s degree in Business, Legal Studies, Public Administration, or related field.
• Internship or academic experience in contract administration, procurement, government affairs, or legal support preferred.
• Basic understanding of FAR and government contracting principles is a plus.
• Exposure to contract review processes, including NDAs and basic redlining of terms is preferred.
• Excellent written and verbal communication and strong organizational skills.

Responsibilities

• Assist in reviewing solicitations and RFPs to support the proposal process.
• Ensure adherence to internal policies for quotes and proposals regarding Delegation of Authority.
• Create quotes in accordance with pricing documentation and ATS policies.
• Enter sales orders accurately into ATS ERP systems at site locations.
• Provide guidance to planning and shipping teams regarding sales order requirements.
• Maintain contract records and documentation in SharePoint systems for audit readiness.
• Prepare and organize contract documentation including proposals and certifications.
• Submit customer/supplier certifications and representations.
• Monitor contract deliverables, deadlines, and funding status.
• Assist in contract modifications, extensions, and closeout documentation.
• Collaborate with program, finance, and procurement teams to support contract execution and compliance.
• Monitor contract performance milestones and assist with internal reports.

Skills

Attention to detail

Organizational skills

Written & verbal communication

Fast learner

Education

Bachelor’s degree in Business, Legal Studies, Public Administration, or related field

Tools

Microsoft Office

Deltek

Unanet

SAP

Job description

We are seeking a motivated and detail-oriented Entry-Level Contracts Administrator to join our growing Contracts team. This position offers an excellent opportunity to build a strong foundation in government and commercial contract administration, working closely with senior contracts professionals and cross-functional departments such as Sales, Finance, and Program Management. The successful candidate will assist in the preparation, review, and administration of contracts and documentation in compliance with Federal Acquisition Regulation (FAR) and other applicable requirements.

Key Responsibilities:

• Assist in reviewing solicitations and requests for proposals (RFPs) to support the proposal process.
• Ensures adherence to internal policies for Quotes and Proposals regarding ATS Delegation of Authority.
• Creates Quotes in accordance with approved pricing documentation and ATS policies and procedures.
• Creates and submits sales orders accurately into the ATS ERP systems at either site location via approved processes.
• Reviews and provides guidance to ATS Planning and Shipping teams regarding the sales order requirements.
• Keeps detailed documentation in ATS Contracts Department SharePoint site in accordance with the Departments policies and procedures.
• Help prepare and organize contract documentation, including proposals, certifications, and supporting materials.
• Prepare and submit customer/supplier certifications and representations.
• Maintain contract records, databases, and filing systems to ensure compliance and audit readiness.
• Support the tracking of contract deliverables, deadlines, and funding status.
• Assist in the preparation of contract modifications, extensions, and closeout documentation.
• Work with internal teams (program, finance, procurement) to support contract execution and compliance.
• Monitor contract performance milestones and assist with reports to internal stakeholders.
• Communicate professionally with government agencies and/or prime contractors under the guidance of senior staff.

Qualifications:

• Bachelor’s degree in Business, Legal Studies, Public Administration, or a related field (required).
• Internship or academic experience related to contract administration, procurement, government affairs, or legal support (preferred but not required).
• Basic understanding of government contracting principles and the Federal Acquisition Regulation (FAR) is a plus.
• Some exposure to contract review processes, including non-disclosure agreements (NDAs) and basic redlining of contract terms (preferred).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to learn quickly and take initiative in a fast-paced environment.

Preferred Skills (Not Required):

• Exposure to Deltek, Unanet, SAP, or other contract management tools.
• Coursework or certification in contract management or government procurement.
• Familiarity with contract types such as FFP, CPFF, or T&M.

What We Offer:

• On-the-job training and mentorship from experienced contracts professionals.
• Exposure to real-world U.S. Government contracts (DoD, civilian agencies, prime/subcontract).
• Career development support and access to industry certifications (e.g., CFCM, CPCM, DAWIA).
• Competitive salary, benefits, and PTO package.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Setting: This position is performed predominately or exclusively on-site at the office or other approved worksite. This may occur in a personal office or in a moderately noisy shared work area with an assigned cubicle.

While performing the duties of this job, the employee is regularly required to use hands to type on a keyboard as well as feel and manipulate items; reach with hands and arms; and talk and hear over headphones, other communication devices, or in person. The employee is frequently required to stand, walk, and sit. The employee must occasionally lift and/or move up to 10 pounds, and intermittently lift and/or move up to 25 pounds.

The employee may be intermittently exposed to outside weather conditions, and is occasionally exposed to fumes, building temperature fluctuation, dust, chemicals, odors, and low-to-moderate levels of noise. Other conditions may include frequent interruptions, working alone, working long hours during peak periods, and extended exposure to computer monitors. Safety glasses and hearing protection may be required at times.

Employment Eligibility Requirements:

• An offer of employment is contingent on successfully passing a drug test and background check
• This position may involve access to items subject to U.S. export-control laws. Employment is contingent upon the employee’s authorization to access such items under applicable law. The company does not guarantee and is under no obligation to seek such authorization if it would be necessary.

Astronics Test Systems offers a competitive benefit package including:

• Stay Healthy - Health, dental, vision, disability, life insurance, FSA, HSA, as well as voluntary life/AD&D, voluntary critical illness, accident prevention and hospital indemnity
• Save for the Future - 401K & Employee Stock Purchase Plan
• Find Balance - Employee Assistance Program & Wellness Program
• Time for You - Generous Paid Time Off, Paid Holidays and Paid Parental Leave
• Professional Growth - Tuition Reimbursement Program

Accommodation Request

Astronics Test Systems is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please e-mail [e-mail] or call: 407.381.6062. We will make a determination on your request for reasonable accommodation on a case‑by‑case basis.

Astronics Corporation (Nasdaq: ATRO) serves the world's aerospace, defense, and other mission critical industries with proven, innovative technology solutions. Astronics works side‑by‑side with customers, integrating its array of power, connectivity, lighting, structures, interiors, and test technologies to solve complex challenges. For over 50 years, Astronics has delivered creative, customer‑focused solutions with exceptional responsiveness. Today, global airframe manufacturers, airlines, militaries, completion centers and Fortune 500 companies rely on the collaborative spirit and innovation of Astronics. The Company's strategy is to increase its value by developing technologies and capabilities that provide innovative solutions to its targeted markets.
For more information on Astronics and its solutions, visit www.Astronics.com .

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Astronics Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.