Contracts Administrator

IB3 Global Solutions; Oak Ridge (TN); Hybrid; USD 115,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

401(k) match

Life Insurance

Disability insurance

Paid time off

Health & wellness program

Employee Assistance Program

Job summary

IB3 Global Solutions in Oak Ridge, Tennessee, is seeking an experienced Contracts Administrator to manage the full lifecycle of federal contracts from proposal support through contract closeout.

This role serves as a trusted business partner to program managers, finance, and government customers, ensuring compliance with FAR/DFARS, DOE regulations, and audit readiness in a fast-growing government services environment.

Qualifications

• Five or more years of federal government contracts administration experience.
• Strong knowledge of FAR/DFARS and contract types.
• Experience with Deltek Costpoint.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple contracts and deadlines.
• Active Secret or DOE Q clearance or ability to obtain.

Responsibilities

• Administer prime contracts, task orders, subcontracts throughout the contract lifecycle.
• Review and negotiate contractual terms and conditions.
• Prepare and process contract modifications, funding changes, and extensions.
• Monitor obligations, deliverables, funding, ceilings, and performance periods.
• Maintain audit-ready contract files and electronic records.
• Support proposals with risk, compliance reviews, and certifications.
• Ensure regulatory compliance with FAR/DFARS/DOE requirements.
• Interface with government contracting officers and subcontractors.
• Coordinate contract closeout activities and final invoicing.

Skills

Strong communication

Organizational skills

Attention to detail

Contract negotiation

Prioritization

Education

Bachelor's degree

Tools

Deltek Costpoint

Job description

About IB3 Global Solutions

IB3 Global Solutions is a national security company specializing in technical services, strategic advisory services, mission integration, and workforce development that strengthen America's strategic deterrence and counterproliferation enterprise. We support the Department of Energy, Department of War, National Nuclear Security Administration, Department of Homeland Security, and other national security customers through highly specialized technical, analytical, and mission support services.

Our core mission areas include:

• Strategic Deterrence & Nuclear Security
• Counterproliferation & Threat Reduction
• Nuclear Workforce & Mission Readiness
• Mission Integration & Decision Advantage

Why Join IB3?

At IB3 Global Solutions, you will work alongside nationally recognized experts supporting some of the nation's most critical security missions. We offer the opportunity to directly impact strategic deterrence, counterproliferation, and national security while working in an entrepreneurial environment where innovation, integrity, and mission focus drive everything we do.

Position Summary

IB3 Global Solutions is seeking an experienced Contracts Administrator to manage the full lifecycle of federal contracts from proposal support through contract closeout. This individual will serve as a trusted business partner to program managers, business development, finance, executive leadership, and government customers to ensure contractual compliance while supporting the company's strategic growth.

The successful candidate will possess strong knowledge of federal acquisition regulations, government contracting practices, and contract administration in a fast-paced, high-growth government services environment.

Salary Range: $115,000 - $125,000/year

Essential Job Functions & Duties

Contract Administration

• Administer prime contracts, task orders, subcontracts, and consulting agreements throughout the contract lifecycle.
• Review and negotiate contractual terms and conditions.
• Prepare and process contract modifications, option exercises, funding modifications, period-of-performance extensions, novation documentation, and name-change documentation.
• Monitor contractual obligations, deliverables, funding, ceilings, and periods of performance.
• Maintain accurate and audit-ready contract files and electronic records.

Proposal and Capture Support

• Review solicitations and requests for proposal and identify contractual risks, compliance requirements, and required representations and certifications.
• Support proposal teams with organizational conflict of interest reviews, teaming agreements, non-disclosure agreements, subcontractor agreements, and contract data requirements.
• Participate in proposal color-team reviews and support negotiations through award.

Compliance

• Ensure compliance with the Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement, Department of Energy Acquisition Regulation, and other agency-specific requirements.
• Support DCAA and DCMA audit readiness and maintain compliance with company policies and internal controls.
• Assist with Contractor Purchasing System Review readiness, subcontract documentation, and required flow-down clauses.

Customer Interface

• Serve as a primary contractual point of contact for government contracting officers, prime contractors, and subcontract administrators.
• Prepare and coordinate contractual correspondence and support contract negotiations.
• Participate in kickoff meetings, post-award conferences, and periodic contract reviews.

Internal Collaboration

• Partner closely with program management, business development, finance, pricing, human resources, and executive leadership to ensure contractual requirements are understood, communicated, and executed.

Contract Closeout

• Coordinate contract and subcontract closeout activities.
• Verify completion of deliverables and final invoicing.
• Resolve outstanding contractual issues and archive required documentation.

Minimum Qualifications

• Five (5) or more years of federal government contracts administration experience.
• Strong working knowledge of the FAR, DFARS, cost-reimbursement contracts, time-and-materials contracts, firm-fixed-price contracts, indefinite-delivery/indefinite-quantity contracts, blanket purchase agreements, and task orders.
• Experience supporting Department of War, Department of Energy, National Nuclear Security Administration, Department of Homeland Security, or National Laboratory contracts.
• Experience with Deltek Costpoint.
• Excellent written and verbal communication skills.
• Strong organizational skills, sound judgment, and exceptional attention to detail.
• Ability to independently prioritize and administer multiple contracts and deadlines.

Required Competencies

• Sound business judgment and high integrity
• Strong negotiation and analytical skills
• Ability to interpret complex contractual language
• Customer-focused and collaborative approach
• Excellent time management and follow-through
• Continuous process improvement mindset

Education & Certification(s) Required

• Bachelor's degree in business, contracts, finance, legal studies, public administration, or a related discipline. An additional five (5) years for a total of ten (10) years of federal government contracts administration experience will be considered in lieu of a degree.

Desired Qualifications

• NCMA Certified Federal Contracts Manager or Certified Professional Contracts Manager certification.
• Experience with Costpoint Purchasing, Subcontracts, and Capture and Contracts modules.
• Experience administering a GSA Multiple Award Schedule contract.
• Familiarity with export controls, small business subcontracting, organizational conflict of interest mitigation plans, security requirements, and classified contracting.
• Active Secret or DOE Q clearance, or the ability to obtain and maintain a security clearance.

Working Conditions

• This position offers flexible work-location options and may be performed remotely from an approved U.S. location, in a hybrid arrangement—preferably in the Washington, DC metropolitan area—or on-site at IB3 Global Solutions in Oak Ridge, Tennessee.
• This a full-time, salaried roll with an expected 40-hour work week.
• Up to 10% travel may be required. Occasional travel to customer sites, conferences, or IB3 offices may be necessary.
• Regularly performs work in a stationary position and operates a computer and other standard office equipment for extended periods.
• Regularly communicates and exchanges information with colleagues, clients, and other stakeholders in person and through electronic means.
• Occasionally moves about the work environment to access equipment, files, and other work materials.

BACKGROUND CHECK & DRUG TEST NOTICE TO APPLICANT

IB3 Global Solutions is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-employment background investigation and drug screening. The drug screening will involve a 9-panel urine test in compliance with all EEOC and FCRA regulations. Further, all employees are subject to being randomly selected for drug testing without advance notification during their employment. The background investigation may involve verifying or reviewing any of the following relevant information:

• Social Security Number
• Criminal Convictions & History
• Prior Employment History
• Educational History

• Company-paid medical, dental, vision with HRA and HSA options
• 401(k) with Employer Match
• Life Insurance
• Financial Advisor access
• Disability Insurance
• Paid Time Off and Flex Holiday Plan
• Health & Wellness Program
• Employee Assistance Program

Equal Employment Opportunity. IB3 provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, veteran status, genetics, sexual orientation, or non-disqualifying physical or mental handicap or disability.

Americans with Disabilities Act (ADA). Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Responsibilities. This job description reflects the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. IB3 Global Solutions may change the specific job duties with or without prior notice based on the needs of the organization.