Contracts Administrator

Ironbow; Herndon, Northern (VA, KY); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Iron Bow Technologies is seeking a Contracts Administrator to support review, negotiation, and administration of federal, state, and commercial contracts. The role partners with Sales, Finance, B&P, and other teams to facilitate compliant transactions and mitigate risk.

Remote work is approved with occasional visits to Herndon, VA headquarters. The ideal candidate will be organized, collaborative, and able to manage multiple priorities in a fast-paced government contracting environment, with

Qualifications

• Bachelor’s degree in Business Administration, Contracts Management, Legal Studies, or related field.
• 2–4 years of contract administration experience, preferably in SLED/Healthcare.
• Experience with prime contracts and subcontracts.
• Knowledge of cooperative agreements and BAA requirements.
• Ability to review terms and coordinate internal approvals and escalations.
• Strong organizational, analytical, negotiation, and problem-solving skills.
• Excellent interpersonal and communication abilities across departments.
• Ability to manage multiple priorities with minimal supervision.
• Experience with CLM systems such as Icertis or similar platforms preferred.
• Proficiency in MS Word, Excel, PowerPoint.

Responsibilities

• Review, draft, negotiate, and administer customer contracts, NDAs, RFPs, POs, and vendor agreements.
• Support prime and subcontract administration for state/local opportunities.
• Perform first-level contract review and identify issues needing escalation.
• Coordinate internal reviews and approvals across Sales, Finance, Services, and Leadership.
• Analyze terms for compliance with laws, regulations, and company policies.
• Prepare redlines and support negotiations to meet business goals while mitigating risk.
• Support contract modifications, extensions, and renewals.
• Maintain contract records in CLM systems and internal repositories.
• Ensure timely execution and delivery of contracts and communications.
• Collaborate with Sales and internal teams for efficient contract processing.
• Manage multiple contracts and projects to meet deadlines in a fast-paced environment.
• Assist with process improvements in contract administration workflows.

Skills

Contract administration

Negotiation

Analytical

Communication

Organization

Risk assessment

Education

Bachelor’s degree in Business Administration, Contracts Management, Legal Studies, or related field

Tools

Icertis CLM

Microsoft Office Suite

Job description

Iron Bow Technologies is for people who believe trust is paramount , transformation is embraced , and the future is here , because "What we do matters !

We are a next generation solutions provider, delivering mission success across government, healthcare, and commercial industries. Iron Bow relies on our passionate people , long standing partnerships , and strategic thinking to solve your most critical challenges.

Whether we team with clients, colleagues, or partners, we put each other first. It’s The Iron Bow Way.

THE OPPORTUNITY

Iron Bow Technologies is seeking a Contracts Administrator to support the review, negotiation, administration, and execution of federal contracts, subcontracts, and commercial agreements in a fast-paced government contracting environment. This role serves as a key business partner to Sales, Finance, Business Development & Proposals (B&P), Services, and other internal stakeholders by helping facilitate compliant and efficient transactions while identifying and mitigating contractual risk.

The ideal candidate is highly organized, responsive, collaborative, and able to manage multiple priorities with minimal oversight. This position performs first-level contract review and coordinates internal approvals and escalations as needed to support business objectives and customer requirements.

This position is approved for remote work with occasional visits to Iron Bow’s headquarters in Herndon, VA.

DOES THIS SOUND LIKE YOU?

• You have experience supporting state and local contract administration in a government contracting environment, preferably supporting SLED and healthcare.
• You have experience reviewing and administering both prime contracts and subcontracts.
• You have working knowledge of cooperative agreements and BAA requirements.
• You are comfortable reviewing contractual terms, identifying risk, and coordinating redlines and approvals with internal stakeholders.
• You thrive in a fast-paced, high-volume environment and can manage multiple contracts and competing priorities simultaneously.
• You are a strong communicator who builds effective relationships across Sales, Finance, Services, and other business teams.
• You are a quick learner who can work independently while exercising sound judgment and escalation awareness.

HOW YOU’LL MAKE AN IMPACT

• Review, draft, negotiate, and administer a variety of agreements, including customer contracts, subcontracts, non-disclosure agreements (NDAs), RFPs, purchase orders, and supplier/vendor agreements.
• Support both prime contract and subcontract administration activities for state and local opportunities and awards.
• Perform first-level contractual review and risk assessment, identifying issues requiring escalation to management or legal counsel.
• Coordinate and manage internal review and approval workflows across Sales, Finance, Services, B&P, Procurement, and leadership teams.
• Analyze contract terms and conditions to ensure compliance with applicable laws, regulations, and company policies, including cooperative agreements and BAA requirements.
• Review solicitations, bid requests, and contractual documents to identify key contractual obligations, flowdowns, risks, and compliance requirements.
• Prepare contract redlines and support negotiations to help achieve business objectives while appropriately mitigating risk.
• Support contract modifications, amendments, extensions, renewals, and other contractual changes as required.
• Maintain accurate and organized contract records and documentation within contract lifecycle management (CLM) systems and internal repositories.
• Ensure timely execution and delivery of contracts, proposals, quotations, and customer communications.
• Partner closely with Sales and internal stakeholders to facilitate efficient contract processing and responsive customer support.
• Manage multiple contracts and projects simultaneously while meeting deadlines in a fast-paced environment.
• Assist with continuous process improvement initiatives related to contract administration and workflow efficiency.

WHAT DRIVES SUCCESS

• Bachelor’s degree in Business Administration, Contracts Management, Legal Studies, or a related field, or equivalent relevant experience.
• 2–4 years of experience in contract administration, preferably supporting SLED and Healthcare contracts.
• Experience supporting both prime contracts and subcontracts.
• Working knowledge of cooperative agreements and BAA requirements.
• Experience reviewing contractual terms and coordinating internal approvals and escalations.
• Strong organizational, analytical, negotiation, and problem-solving skills.
• Strong interpersonal and communication skills with the ability to build effective working relationships across departments.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Experience working in contract lifecycle management (CLM) systems such as Icertis or similar platforms preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to adapt quickly and learn in a fast-paced, sales-driven environment.

WHAT SETS YOU APART

• MBA
• 3+ years dedicated contract administration experience
• SLED expertise

TRAVEL REQUIREMENTS

There is approximately 5% travel requirement for this position

COMPENSATION AND BENEFIT INFORMATION:

The salary range for this position is $75,000 - $85,000. This range reflects the anticipated base pay for the position and is not a guarantee of final compensation. Actual compensation will be determined based on factors including experience, skills, education, location, contract requirements, and business needs.

At Iron Bow, we invest in our people and their success. We offer a comprehensive benefits package that may include medical, dental, and vision coverage, a 401(k) plan, paid time off, and additional wellness and financial benefits. An overview of our benefits is available on our careers page.

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OUR EQUAL OPPORTUNITY EMPLOYER COMMITMENT

Iron Bow Technologies is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Iron Bow are based on relevant business considerations, such as operational needs, job requirements and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity and/or gender expression, pregnancy, national origin, age, disability, status as a protected veteran or any other characteristic prohibited by law.Iron Bow will not tolerate discrimination or harassment based on any of these characteristics.

Join the Iron Bow team to learn, grow and develop yourself, our customers and, ultimately, our business.