Contracts Administrator

The available sources do not contain information about the verified current official company name.; New Jersey; On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Paid Holidays

Collaborative environment

Job summary

The Axel Group is seeking a Contracts Administrator to support our client’s team on residential and commercial construction projects across New Jersey. This role focuses on administering contracts from drafting through execution, while ensuring compliance with COIs, prevailing wage rules, and project milestones.

You will work closely with Project Managers to gather scopes and manage documentation. Ideal candidates have 3+ years of contract administration experience in construction, proficiency

Qualifications

• 3+ years of experience in construction contract administration.
• Proficiency with AIA and Catina software.
• Experience preparing procurement contracts from templates and managing contracts to completion.
• Knowledge of prevailing wage contracts and compliance documentation.
• Ability to manage COIs, subcontractor documentation, and contract tracking.
• Strong organizational and communication skills; detail oriented.

Responsibilities

• Prepare, administer, and maintain construction contracts throughout their lifecycle.
• Collaborate with Project Managers to gather scopes, exhibits, pricing, and schedules.
• Oversee contract execution from draft to fully executed agreement with signatures.
• Collect and review COIs and contractor/subcontractor documentation.
• Maintain contract files, logs, and ensure key dates and milestones are met.
• Administer prevailing wage contracts and ensure timely documentation.
• Monitor contract status and resolve outstanding items with stakeholders.
• Assist with contract modifications, amendments, and change orders.
• Manage assigned contracts independently with minimal oversight.

Tools

AIA software

Catina software

Microsoft Excel

Job description

The Axel Group is seeking a Contracts Administrator for our client's team. This firm, an established general contractor, specializes in residential and commercial construction projects throughout New Jersey. They focus on affordable and market-rate housing, multifamily and senior living communities, as well as commercial and mixed-use developments. With decades of experience in real estate development and construction, the company is known for managing large-scale projects and delivering high-quality developments that positively contribute to communities.

Responsibilities

• Prepare, administer, and maintain construction contracts throughout their lifecycle
• Utilize AIA and Catina software to generate, issue, and manage contracts and related documentation
• Collaborate with Project Managers to gather scopes of work, exhibits, pricing, schedules, and other necessary information for contracts
• Oversee the contract execution process from initial draft to fully executed agreement, including coordinating signatures and ensuring all documentation is complete
• Collect, review, and track Certificates of Insurance (COIs) and other contractor/subcontractor documentation
• Maintain accurate contract files, spreadsheets, and tracking logs, ensuring key dates and milestones are met
• Administer prevailing wage contracts, ensuring compliance with requirements and timely completion of documentation
• Monitor contract status, follow up proactively with stakeholders to resolve outstanding items
• Assist with contract modifications, amendments, change orders, and other administrative activities
• Manage assigned contracts independently with minimal oversight

Requirements

• 3+ years of experience in construction contract administration or a related role
• Proficiency with AIA and Catina software is essential
• Experience preparing procurement contracts from established templates and managing contracts through completion
• Knowledge of prevailing wage contracts and compliance documentation
• Ability to manage Certificates of Insurance (COIs), subcontractor documentation, and contract tracking
• Strong organizational skills with high attention to detail
• Excellent communication and follow-up skills
• Proficiency in Microsoft Excel and standard office software
• Ability to work independently and effectively collaborate with project teams and stakeholders

Compensation

• Salary Range: $80,000 – $110,000 (depending on experience)
• Health Insurance: 100% employer-paid individual coverage
• Paid Time Off and Sick Leave
• Paid Holidays
• Supportive and collaborative work environment