Contracts Administrator

PJ Keating Co; Lunenburg (MA); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement savings program

Wellness programs

Internal promotion opportunities

Job summary

P.J. Keating Company, a CRH company, is seeking a Contracts Administrator to support the Contracts Manager across bidding, contracts, and project records for construction projects in MA and RI.

In this role, you will manage bid processes, prepare packets, review documents, and ensure timely bid delivery, all while maintaining accurate financial records and coordinating with subcontractors.

Qualifications

• Experience with bids, contracts or project records preferred.
• Basic accounting knowledge is required.
• Familiarity with construction contract documents is a plus.

Responsibilities

• Provide day-to-day support for estimating and contract operations.
• Oversee bidding processes from review to final submission.
• Prepare bid packets and review project requirements and documents.
• Review contracts and bid packets for accuracy.
• Maintain bid calendars and tracking.
• Coordinate bid delivery to required locations.
• Maintain contract records and monitor bid opportunities.
• Process project invoicing and verify subcontractor payments.
• Other duties as assigned by Contracts Manager.

Skills

Attention to detail

Basic accounting

Professional demeanor

Subcontractor coordination

MS Office

Analytical skills

Multiple software

Self-motivated

Team player

Time management

Tools

Salesforce

Bid management software

Job description

Career Opportunities: Contracts Administrator (528869)

P.J. Keating Company, a CRH company, is a leading manufacturer of aggregate and HMA products and Paving and Construction in Massachusetts and Rhode Island. We operate aggregate and Hot Mix Asphalt (HMA) production facilities in Acushnet, Dracut, and Lunenburg, Massachusetts as well as Cranston, Rhode Island. Our modern facilities, veteran paving crews, experienced construction management team and large investment in plants and equipment make us one of the largest and most efficient producers in the state of Massachusetts as well as one of only two RIDOT approved stone suppliers in the state of Rhode Island.

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then P.J. Keating Company and CRH is the company for you!

Position Overview

The Contract Administrator will aid the Contracts Manager by overseeing and managing the entire process surrounding construction projects. This includes but is not limited to managing bids, contracts and maintaining construction project records, and financial accounting duties.

Key Responsibilities (Essential Duties & Functions)

• In the office 5 days per week, providing day-to-day coordination and support for estimating and contract operations.
• Oversee the bidding processes from initial bid reviews through final bid submissions, ensuring deadlines, requirements, and deliverables are met.
• Manage bidding documents and prepare complete bid packets, including reviewing project requirements, identifying required documentation, incorporating specifications and obtaining signatures and approvals as needed.
• Review professional documents such as contracts and bid packets for accuracy and completeness prior to submission.
• Maintain and coordinate all bid runners to ensure bid delivery to the appropriate location within required timeframes.
• Maintain all documents and records pertaining to the bidding and construction contract process in a manner that complies with record-keeping best practices. This includes monitoring bid opportunities frequently for addendums, revisions or other updates, maintain SalesForce, communicating with town officials, etc.
• Prepare various contract-related documents, including contracts, bonds, certificates of insurance and other post-bid documentation related to job setups, as required.
• Review and process project invoicing; reviewing quantities, verifying subcontractor quantities and payments, reviewing projects profit and losses and various other reports for accuracy.
• Maintain bid calendars, trackers, and other various spreadsheets to provide visibility into upcoming and active bidding opportunities, daily crew tonnage tracking, police details, etc.
• Various other duties as assigned or required by the Contracts Manager.

Skills & Specifications

• High attention to details and able to be multi-functional and tasks related to
• Basic accounting and financial knowledge
• Display a professional and courteous attitude to co-workers, supervisors, and public always.
• Ability to interact with sub-contractors, other employees, state resident engineers and different levels of management.
• Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Developed analytical and problem-solving abilities
• Comfortable working with several different computer software and programs.
• Self-motivation and ability to work with minimal supervision.
• Must be able to work in a fast-paced environment in a team-orientated atmosphere.
• Priority emphasis and strong time management skills.

Education/Professional Experience

• Previous construction, contracts, loan processing or underwriting experience preferred, but not required.

What CRH Offers You

• This position pays and hourly range of $28-38 an hour
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

P.J. Keating Company, a CRH Company, is an Affirmitive Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.