Contracts Administrator

Thomas Global; Irvine (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Thomas Global Systems, Irvine, CA, is seeking a Contracts Administrator to support government and commercial contracts through their lifecycle. You will monitor funding, costs, and performance while coordinating amendments and compliance.

The role reports to the Contracts Specialist and requires 2+ years in government contract administration and strong communication skills. The base salary ranges from $80,000 to $90,000 DOE per year, with onsite, full-time employment and a comprehensive benefits

Qualifications

• 2+ years handling U.S. Government contracts or related agreements.
• FAR/DFARS/ITAR familiarity and ability to apply requirements.
• Strong contract administration experience with attention to detail.
• Ability to communicate contractual requirements clearly to stakeholders.
• Proficiency with Word, Excel and contract management tools.

Responsibilities

• Assist administration of various contract types (fixed-price, cost-reimbursable, etc.) monitoring funding and costs.
• Support Contract Specialist with obligations, milestones, and compliance.
• Review contracts and amendments for risks and inconsistencies.
• Coordinate internal approvals and timely submission of changes.
• Monitor performance, scope, schedule, deliverables, and warranties.
• Explain contractual requirements to Program Management, Engineering, Procurement, Finance.
• Respond to inquiries about terms and revisions.
• Support subcontractor/supplier agreements and flow-down requirements.
• Perform special projects as needed.

Skills

US Government contracts

FAR/DFARS/ITAR knowledge

Contract administration

Attention to detail

Communication skills

ERP systems

MS Office (Word/Excel)

Education

Associate’s degree in business administration or related

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Contract management software

Job description

Join Our Team as a Contracts Administrator!

About the Company:

Thomas Global Systems is a leader in the design, manufacture and support of high-integrity aviation and defense electronics, operating out of locations in Sydney, Australia and Irvine, California.

About the Role:

Reporting to the Contracts Specialist, the Contracts Administrator supports the administration of government and commercial contracts, subcontracts, and related agreements throughout their lifecycle. The role works closely with internal stakeholders to monitor contractual obligations, coordinate contract changes, review terms and conditions, and support compliance with company policies and applicable regulations. The Contracts Administrator identifies potential contractual risks and escalates complex matters to the Contracts Specialist.

Location: Irvine, CA, fully onsite.

What's on Offer:

• A varied, fast paced role with an innovative and respected leader in mission-critical aerospace and defense products.
• Competitive remuneration and comprehensive benefit package.
• Join a team of skilled and motivated people committed to innovation, collaboration, and national security outcomes.

Key Responsibilities:

• Support the administration of fixed-price, cost-reimbursable, cost-plus-incentive, time-and-materials, and hybrid government and commercial contracts and subcontracts, including monitoring funding, costs, billings, fees, incentives, and contract ceilings.
• Support the Contract Specialist in the administration and performance management of government contracts and subcontracts, including monitoring contractual obligations, deliverables, milestones, and compliance requirements.
• Review contracts, subcontracts, purchase orders, and related documents to identify contractual requirements, risks, inconsistencies, and potential areas of concern; elevate complex issues to the Contract Specialist.
• Review proposed contract amendments, modifications, change orders, and other contractual actions; coordinate internal review, obtain required approvals, and ensure timely submission and incorporation of approved changes.
• Monitor contract and subcontract performance and maintain awareness of requirements related to scope, schedule, deliverables, inspection and acceptance, payment, warranties, intellectual property, data rights, and other contractual obligations.
• Interpret and communicate routine contractual requirements to internal stakeholders, including Program Management, Engineering, Supply Chain/Procurement, Finance, Quality, and Operations.
• Respond to routine internal and external inquiries regarding contractual requirements, obligations, terms, conditions, and revisions.
• Support the review and administration of subcontractor and supplier agreements, including applicable government contract flow-down requirements.
• Perform special projects and other duties as assigned.

Required Skills, Experience and Behaviors:

• Associate’s degree in business administration, Contracts, Legal Studies, or a related discipline and 2+ years of relevant experience; bachelor’s degree preferred.
• 2+ years of experience administering U.S. Government contracts, subcontracts, or related agreements, preferably within the defense, aerospace, or other highly regulated industry.
• Experience administering or supporting cost-reimbursable and cost-plus-incentive government contracts, subcontracts, or commercially negotiated arrangements, including associated funding, billing, cost-allowability, fee, and audit requirements, is strongly preferred.
• Working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and International Traffic in Arms Regulations (ITAR).
• Demonstrated understanding of government contract administration and the ability to apply contractual requirements to day-to-day business activities.
• Working knowledge of government intellectual property, technical data, software, and data rights provisions, including applicable marking requirements.
• Working knowledge of contracts, subcontracts, purchase orders, teaming agreements, nondisclosure agreements, and other government and commercial contracting instruments.
• Ability to review contractual terms and conditions, identify potential risks or inconsistencies, and appropriately elevate issues requiring higher-level contractual or legal review.
• Basic to intermediate understanding of contract negotiation principles and experience supporting contract negotiations and customer interactions.
• Strong attention to detail, organization, follow-through, and problem-solving skills.
• Excellent written and verbal communication skills, including the ability to communicate contractual requirements clearly to technical and non-technical stakeholders.
• Proficiency with Microsoft Office applications, particularly Word and Excel, and familiarity with contract management, procurement, or ERP systems.

Base salary range of $80,000 - $90,000 DOE per annum. The final salary offer will be determined after reviewing relevant factors, including but not limited to location, skill set; relevant experience; and other business and organizational needs.

At-Will Employment Statement

Thomas Global Systems is an at-will employer. Employment with the company is voluntary and may be terminated by the employee or the company at any time, with or without cause or notice, and for any reason or no reason at all.

Equal Employment Opportunity (EEO) Statement

Thomas Global Systems is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable laws.

Americans with Disabilities Act (ADA) Accommodation Statement

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or to perform the essential functions of a position, please contact us at [e-mail].