Contracts Administrator

Parker Hannifin Corporation; Dayton (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

Parker Hannifin Corporation in Dayton, OH is seeking a Contracts Administrator to manage subcontracting compliance and small business programs. The role interfaces with internal teams, subcontractors, and external agencies to drive compliant outcomes and mitigate risk in purchasing and NDAs.

The ideal candidate has a four-year degree and relevant experience in government contracts, aerospace, or defense environments, with strong negotiation and MS Office proficiency. U.S.

Qualifications

• Bachelor's degree (B.A./B.S.) from four‑year college or university; Advanced degree (MS/MBA/JD) preferred.

Responsibilities

• Ensures subcontracting strategies align with project goals and company policies.
• Reviews and interprets prime contract requirements to ensure subcontract compliance.
• Manages and is responsible for the NVH Small Business Program.
• Timely submits ISR and SSR in accordance with Small Business filing requirements.
• Performs periodic audits on business classification of suppliers and sourcing processes to ensure compliance with the Small Business Program.
• Organizes outreach programs, supplier development events, and training sessions to promote small business opportunities.
• Prepares and presents reports on small business program performance to internal and external stakeholders.
• Efficiently manages routine agreements, such as NDAs and supply agreements.
• Reviews complex customer purchase orders, responds to Inside Sales inquiries, and escalates risks to management.

Job description

Conditions of Employment

This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements.

Parker Hannifin

Contracts Administrator

Dayton, OH

Noise, Vibration, and Harshness Division

Engineered Materials Group

Parker Lord's Dayton facility manufactures passive vibration mounts for commercial and military aerospace applications. We pride ourselves in differentiating from our competitors by providing high technology solutions and the highest quality products. Our core competencies include machining and rubber-to-metal bonding, and we hold multiple industry and aerospace customer certifications, including AS9100 and NADCAP.

Position Summary

Responsible for ensuring the organization meets all contractual, regulatory, and reporting requirements related to subcontracting, with a specific focus on small business participation. This role manages and administers subcontracting compliance processes, supports the development and execution of small business strategies, and serves as a key liaison among internal stakeholders, subcontractors, and external agencies to drive compliant and effective subcontracting outcomes. Collaborate with Inside Sales to manage and remediate contractual and purchase order risk exposure. Assists with negotiating and maintaining non-disclosure agreements (NDAs) and supply agreements.

Essential Job Functions

• Ensures subcontracting strategies align with project goals and company policies.
• Reviews and interprets prime contract requirements to ensure subcontract compliance.
• Manages and is responsible for the NVH Small Business Program.
• Timely submits Individual Subcontracting Reports (ISR) and Summary Subcontracting Report (SSR) in accordance with the Small Business filing requirements
• Performs periodic audits on business classification of suppliers, and Sourcing processes and procedures to ensure compliance with the Small Business Program.
• Organizes and participates in outreach programs, supplier development events, and training sessions to promote small business opportunities.
• Prepares and presents reports on small business program performance to internal and external stakeholders.
• Efficiently manages routine agreements, such as non-disclosure agreements and supply agreements.
• Reviews complex customer purchase orders, responds to Inside Sales inquiries, and escalates identified risks to the management team.

Qualifications

• Bachelor's degree (B.A./B.S.) from four‑year college or university (or enrolled and in process of acquiring); Advanced degree (MS/MBA/JD) preferred.
• 1+ years related experience and/or training…Contracts, Pricing, Suppliers, Sourcing, Purchasing, Supply Chain. Legal and/or Inside Sales.
• Experience in an Industry that deals Government Contracts…Aerospace, Military / Defense, or Energy is preferred.
• Relevant Aerospace & Defense industry experience and knowledge of FAR / DFARS preferred.
• Strong negotiation skills preferred.
• Ability to interface effectively with internal and external customers.
• Ability to work both independently and in a team environment.
• Effective time management and prioritization skills.
• Relevant industry certifications preferred.
• Computer proficiency - Microsoft Office 365 (Outlook, Work, Excel, PowerPoint).
• Must be a US citizen.

Note: The essential functions above have been provided as examples of the type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and/or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

Equal Employment Opportunity

Parker is an Equal Opportunity and affirmative action employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations. (Minority / Female / Disability / Veteran / VEVRAA Federal Contractor)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission