Contracts Administrator

220 Companion Data Services; Columbia (SC); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Subsidized health plans

401k retirement savings plan

Life Insurance

Paid Time Off

On-site cafeterias and fitness centers

Job summary

Companion Data Services is seeking a Contracts Manager to oversee the administration of contracts and ensure compliance with government and commercial requirements. The role serves as the liaison with contracting officers and coordinates legal reviews.

The ideal candidate will have extensive experience in contract documents, pricing, and negotiations, with a strong focus on accuracy and risk management in a fast-paced environment.

Qualifications

• Bachelor's degree in job related field or 7+ years of relevant work experience.
• 5 years of contracts/subcontracts experience required.

Responsibilities

• Serve as primary point of contact for contractual matters for assigned contracts and subcontracts.
• Ensure compliance with federal, state, and commercial regulations.
• Coordinate with legal and management to ensure documents meet standards.
• Draft and review NDAs, Teaming Agreements, and related documents.
• Monitor contract requirements to ensure timely reporting and invoicing.

Skills

Contracting concepts

UCC knowledge

Public contract law

Communication skills

Negotiation skills

Education

Bachelor's degree in job related field

Associates degree + 2 years experience

Tools

Microsoft Office

Job description

Summary

Summary Companion Data Services provides leading IT solutions and managed services. We operate multiple geographically disperse data centers, including two of the nation’s largest healthcare data centers - both rated among the top five percent of data centers worldwide by MIPS. With three U.S. locations and decades of experience in government, commercial and education markets, our innovative solutions and reliable services allow clients to focus on core business and improve outcomes. Our data centers host applications process billions of transactions, supporting state, federal and commercial business.

Position Purpose

Responsible for administering contracts to ensure that contractual obligations are met and compliance is maintained with mandatory governmental regulations, applicable laws and corporate policies and procedures. Serves as the liaison between the company and the customer contracting officers on all contractual matters in order to maintain consistency in communications, documentation, and minimizing cost risk due to misunderstanding and/or non-compliance. Interacts with contractual partners to ensure compliance with contractual obligations.

Location

This position is full-time (40 hours a week - Monday-Friday) and fully onsite in Columbia, South Carolina.

Logistics

Companion Data Services - one of BlueCross BlueShield of South Carolina’s subsidiary companies. This position is not eligible for sponsorship now or in the future.

What You'll Do

• Works as primary point of contact for contractual matters related to assigned contracts and subcontracts.
• Manages contract activities to ensure that assigned contracts with the US government and other customers are in compliance with all federal, state and commercial regulations.
• Responsible for ensuring clear communications with customers as well as internal staff and management to ensure understanding of customer expectations and contract requirements.
• Reviews contractual documents for accuracy, performance risk, and conformance with contract terms, conditions, and other provisions including applicable federal regulations and business team objectives prior to signature / acceptance.
• Leads the maintenance of contract files using sophisticated contracts management software to ensure completeness and accuracy of information.
• Drafts, reviews, coordinates and requests approval of legal documents to include contracts, contract modification, subcontracts and related modifications, non-disclosure agreements, teaming agreements and other legal documents.
• Coordinates with legal department as well as areas of company management as necessary to ensure documents meet management standards and expectations.
• Leads the coordination and preparation of legal documents such as Non-Disclosure Agreements (NDA’s) and Teaming Agreements (TA’s) with operations, business development and legal personnel.
• Monitors contract requirements to ensure quality and timely delivery of reports and information.
• Performs contract reporting for both internal management as well as external customer requirements.
• Reviews and approves monthly invoices for each contract.
• Responsible for the preparation and review of business proposals to customers for growth of current contracts or award of new business.
• Works as primary point of contact within the Contracts team for the development of contract pricing and proposals.
• Proactively participates in internal proposal processes while coordinating with other proposal staff.
• Works closely with internal pricing specialists to review related cost inputs, assumptions and final pricing recommendations.
• Participates in the various RFS gateway reviews and provides contracts approval upon successful completion of each review.
• Works as the primary contracts negotiator for simpler contracts documents.
• Provides assistance in more complex contracts and subcontracts negotiations.

Required Education

Bachelor's degree in job related field Degree Equivalency: Associates Degree plus an extra 2 years experience for a total of 7 years required work experience (Please see required work experience). OR 9 years of required work experience.

Required Work Experience

5 years experience with contracts/subcontracts, purchasing or other job related field.

Required Skills and Abilities

• Working knowledge of contracting concepts, Uniform Commercial Code, applicable public contract acquisition law and regulations.
• Strong interpersonal skills and the ability to work professionally with persons at all levels, and to maintain effective working relationships.
• Ability to effectively communicate both verbally and in writing to all levels throughout the organization and externally.
• Strong decision-making, presentation, organizational and leadership skills.
• Strong analytical or critical thinking and problem solving capabilities.
• Ability to handle sensitive matters on a confidential basis.
• Ability to make sound decision.
• Ability to exercise confidentiality and discretion.
• Ability to draft simple to moderate routine contractual instruments.
• Ability to identify required improvement to established policies.
• Use of independent judgement and creativity applied to resolution of contract issues.
• Excellent internal and external negotiation skills.
• Emerging ability to excel in upper level management environment.

Required Software and Other Tools

Microsoft Office.

We Prefer That You Have The Following

• Strong working knowledge of Federal Acquisition Regulations (FAR).
• Experience with Excel formulas and developing reports.
• Experience with GSA and NASA SEWP Contracting.
• Experience utilizing AI such as ChatGPT, Copilot, Gemini, Claud, etc... for streamlining processes and document review.
• Defense Finance and Accounting Service (DFAS,) and/or Truth in Negotiations Act (TINA).
• Experience with Time and Material (T&M) Contracts.
• CPCM, CFCM, CCCM, CCMA certifications.
• NCMA certification as a Certified Federal / Commercial Contracts Manager.

Work Environment

Typical office environment. Some travel between office buildings.

Benefits

• Subsidized health plans, dental and vision coverage
• 401k retirement savings plan with company match
• Life Insurance
• Paid Time Off (PTO)
• On-site cafeterias and fitness centers in major locations
• Education Assistance Service Recognition
• National discounts to movies, theaters, zoos, theme parks and more

What We Can Do for You

We understand the value of a diverse and inclusive workplace and strive to be an employer where employees across all spectrums have the opportunity to develop their skills, advance their careers and contribute their unique abilities to the growth of our company.

What to Expect Next

After submitting your application, our recruiting team members will review your resume to ensure you meet the qualifications. This may include a brief telephone interview or email communication with our recruiter to verify resume specifics and salary requirements.

Equal Employment Opportunity Statement

BlueCross BlueShield of South Carolina and our subsidiary companies maintain a continuing policy of nondiscrimination in employment to promote employment opportunities for persons regardless of age, race, color, national origin, sex, religion, veteran status, disability, weight, sexual orientation, gender identity, genetic information or any other legally protected status. Additionally, as a federal contractor, the company maintains affirmative action programs to promote employment opportunities for individuals with disabilities and protected veterans. It is our policy to provide equal opportunities in all phases of the employment process and to comply with applicable federal, state and local laws and regulations. We are committed to working with and providing reasonable accommodations to individuals with disabilities, pregnant individuals, individuals with pregnancy-related conditions, and individuals needing accommodations for sincerely held religious beliefs, provided that those accommodations do not impose an undue hardship on the Company. If you need special assistance or an accommodation while seeking employment, please email [e-mail] or call 800-288-2227, ext. 47480 with the nature of your request. We will make a determination regarding your request for reasonable accommodation on a case-by-case basis. We participate in E-Verify and comply with the Pay Transparency Nondiscrimination Provision. We are an Equal Opportunity Employer.

About Companion Data Services

Companion Data Services (CDS) has more than 70 years of combined, proven experience in the health care IT industry. IT is our cornerstone; we operate two of the largest, HIPAA compliant, top tier health care data centers in the country that serve more than 100 million members and process more than one billion claims annually. With our roots firmly embedded in the South Carolina community, we have contracts in 34 states and three countries. CDS provides organizations (federal, state, and commercial) with a faster path and peace of mind in transforming their IT and business processes, allowing them to focus on what matters most – improving business outcomes. We deliver outstanding service to our customers. If you are dedicated to the same philosophy, consider joining our team!

Veterans Welcome

CDS is a strong supporter of our veterans, and many service men and women have joined our ranks. We’ve found the dedication, work ethic and job skills that serve well in the military excel in many of our lines of business, and we proudly have veterans filling positions in Human Resources, Information Technology, Customer Service, Operations, General Services and more. If you are a full-time employee in the National Guard or Reserves, we will even cover the difference in your pay if you are called to active duty.