Contractor Service Administrator (Facilities)

InvestedintheMission; Town of Florida (NY); On-site; USD 95,000 - 125,000; Full time

Job summary

SpaceX is seeking a Contractor Service Administrator (Facilities) to manage and coordinate multiple service contracts for facility maintenance across SpaceX sites. You will partner with Purchasing on RFPs, schedule vendors to minimize impact on operations, and ensure services meet SpaceX, Air Force, and NASA standards.

The role requires organizing multi-trade work, managing repairs of HVAC, electrical, plumbing, and related systems, and coordinating furniture and fleet requests.

Qualifications

• High school diploma or equivalency.
• 3+ years of experience in facilities maintenance.
• FMP or PMP certification preferred.
• Degree in architecture, engineering, project management, construction management or related field preferred.
• Organized and self-driven with ability to work independently.
• Innovative and futuristic thinking to drive continuous improvement.

Responsibilities

• Manage and coordinate multiple service contracts for facility maintenance (janitorial, DI water systems, pest control, etc.).
• Partner with Purchasing on the RFP/bid process for multiple service contracts.
• Coordinate vendor schedules to avoid impacting SpaceX operations.
• Work with suppliers to improve service delivery efficiency.
• Ensure vendors meet SpaceX, Air Force and NASA standards.
• Direct repairs of facilities systems including HVAC, electrical, fire protection, plumbing, and grounds keeping.
• Coordinate furniture requests and fleet vehicle management.

Skills

Coordination

Vendor management

Multitasking

Communication

Education

FMP or PMP certification

Architecture/Engineering/Construction mgmt degree

Job description

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.

CONTRACTOR SERVICE ADMINISTRATOR (FACILITIES)

SpaceX is preparing to launch at an incredible Launch tempo out of multiple launch complexes and process more Payloads than ever. Existing and future SpaceX facilities are dynamic, adapting to changing requirements. The Contractor Service Administrator is responsible for managing and coordinating multiple service contracts for maintenance of SpaceX facilities.

RESPONSIBILITIES:

• Manage, coordinate, and act as the liaison for multiple service contracts such as janitorial, DI water systems, pest control, fuel distribution, landscaping, waste management, etc.
• Partner with Purchasing on the RFP/bid process for multiple service contracts
• Coordinate operational schedules for vendors to not affect or slow down the SpaceX operation
• Work with suppliers to increase efficiency in service delivery
• Ensure vendors meet SpaceX, Air Force and NASA standards while delivering promised services, materials, and craftsmanship in the agreed timeframe
• Manage the traffic of operational requests and follow through completing of tasks that require support from vendors SpaceX engages in continued service contract
• Interact with tradesman, contractors and building officials to coordinate and execute maintenance repair of facilities support equipment
• Direct system repairs of Facilities, HVAC equipment, electrical systems, fire protection, water and plumbing infrastructure, paint, and grounds keeping
• Coordinate and facilitate furniture requests to align with site standards
• Manage fleet vehicle requests, insurance, tags and maintenance with automotive shop

BASIC QUALIFICATIONS:

• High school diploma or equivalency certificate
• 3+ years of experience in facilities maintenance

PREFERRED QUALIFICATIONS:

• Facilities Management Professional (FMP), Project Management Professional (PMP) or similar certification
• Capability organizing work with multiple trades
• Degree in architecture, engineering, project management, construction management or related field
• Organized and self-driven capable of working independently with little direction
• Innovative and futuristic thinking to drive continuous improvement

ADDITIONAL REQUIREMENTS:

• Ability to pass Air Force background check for Cape Canaveral
• Ability to provide 24x7 on-call support in emergency situations
• Must be comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Applicants wishing to view a copy of SpaceX’s Affiantive Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to [e-mail].