Facilities Specialist

Future Ventures; Town of Texas (WI); On-site; USD 80,000 - 120,000; Full time

Job summary

SpaceX is seeking a Facilities Specialist to assist the Facilities Manager in deploying projects across multiple sites, including executive briefings and campus-wide reporting.

The role requires strong vendor and contract management, RFPO creation, and the ability to read floor plans. You will coordinate with ITAR, NDA requirements, and safety training, while balancing several priorities in a high‑stress environment.

Qualifications

• High school diploma or equivalent.
• 5+ years of facility vendor and contract management experience.
• Experience with facilities in the aerospace industry is preferred.
• Ability to read basic floor plans and manage space planning.

Responsibilities

• Assist the Facilities Manager(s) in all aspects of project implementation as needed.
• Create and take part in meetings and presentations with executive leadership.
• Provide campus wide reporting on departmental spend, ticketing, and other metrics as requested.
• Maintain contracts for facilities services such as elevators, cranes, waste, recycling, pest control, landscaping, and other repair services.
• Obtain multiple bids from competing contractors.
• Perform job walk-downs with vendors, engineers, supervisors, and managers.
• Work with the purchasing department to ensure vendors are approved, vetted, and insured.
• Assist with badging, ITAR, NDA requirements, and safety training.
• Create RFPO’s and assist buyers with vendor selection.
• Ensure purchase orders are accurate with no cost over runs.

Skills

Vendor management

Contract negotiation

Project coordination

Team collaboration

Reading floor plans

Space planning knowledge

ERP software

Education

High school diploma or equivalent

Tools

ERP software

Job description

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.

FACILITIES SPECIALIST

RESPONSIBILITIES:

• Assist the Facilities Manager(s) in all aspects of project implementation as needed
• Create and take part in meetings and presentations with executive leadership
• Provide campus wide reporting on departmental spend, ticketing, and other metrics as requested
• Maintain contracts for facilities services such as elevators, cranes, waste, recycling, pest control, landscaping, and other repair services
• Obtain multiple bids from competing contractors
• Perform job walk-downs with vendors, engineers, supervisors, and managers
• Work with the purchasing department to ensure vendors are approved, vetted, and insured
• Assist with badging, ITAR, NDA requirements, and safety training
• Create RFPO’s and assist buyers with vendor selection
• Ensure purchase orders are accurate with no cost over runs

BASIC QUALIFICATIONS:

• High school diploma or equivalency certificate
• 5+ years of facility vendor and contract management experience

PREFERRED SKILLS AND EXPERIENCE:

• Experience with facilities within the aerospace industry
• Familiarity with space planning procedures and operations
• Knowledge of computer applications and the ability to easily navigate through different computer software programs
• Ability to create and update RFPOs and facilities work orders in an ERP software
• Ability to work effectively in a team environment
• Ability to make independent judgments with limited information
• Communication skills for relaying data (verbally and in-writing) between other employees, vendors, and customers
• Logical and strategic approach to solving problems
• Ability to read and understand basic floor plans
• Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic directions

ADDITIONAL REQUIREMENTS:

• Schedule varies based on site operational needs, extended hours and weekends could be required; flexibility required
• Must be willing to travel to other SpaceX locations for significant/extended periods of time as needed (up to 85% of the time)
• Willingness to relocate to Starbase, Texas with potential for shift work in a remote location
• Typically exposed to work in extreme outdoor environments - heat, cold, rain
• Work performed in an environment requiring exposure to fumes, odors, and noise

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Applicants wishing to view a copy of SpaceX’s Affinitive Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to [e-mail].