Contractor, Payroll Services

Vestwell; United States; On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Hybrid work model

Time off / PTO

Job summary

Vestwell, a financial technology company, is seeking a Contractor in People Services to support HRIS administration and key payroll, benefits, and compliance tasks. You will maintain employee records in Rippling and handle onboarding, VOE, leave questions, and other inquiries.

You will assist with payroll processing for semi-monthly and contractor payments, ensure compliance with state and federal requirements, and help prepare data for annual reporting and audits.

Qualifications

• Proficient with Google Drive tools (Sheets, Gmail, Docs, Slides).
• 2+ years in People Team or a service-related role.
• Strong attention to detail and ability to prioritize tasks.
• Ability to handle confidential information professionally.
• Excellent organizational and follow-through skills.

Responsibilities

• Maintain accuracy of employee records in HRIS (Rippling).
• Manage People Ops inbox and Tier 1 inquiries (onboarding, VOE, benefits, leave).
• Escalate complex issues to appropriate owner.
• Support HRIS reporting and internal metrics.
• Assist with semi-monthly payroll, benefits, and compliance tasks.
• Support state/federal filing and annual reporting data collection.
• Manage Sparrow for leave requests according to policy (FMLA, etc.).

Skills

Google Drive

Attention to detail

Organizational skills

Confidential information handling

Effective communication

Tools

Rippling

Sparrow

Job description

Vestwell is the financial technology company powering the new savings economy. Our platform redefines how people save for the critical aspects of life across retirement, education, and healthcare savings needs.

Today, Vestwell enables over 350,000 businesses and over 2M active savers, with over $50B in assets saved across all 50 states.

Vestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers.To learn more, visit vestwell.com

Who Are We Looking For?

At Vestwell, our team makes all the difference. As we grow, we are seeking a Contractor, People Services to join our People Team. This role will support the administration of the company's HRI system and assist with key operational tasks such as payroll, benefits, and compliance.

What Will You Be Doing?

HRIS and Employee Support

• Maintain the accuracy and completeness of employee records within our HRIS, Rippling.
• Manage the People Ops inbox and handle tier one inquiries such as onboarding, VOE (Verification of Employment), benefits, and leave-related questions.
• Escalate complex issues as needed, ensuring they are directed to the appropriate person for resolution.
• Provide support for HRIS reporting and internal metrics

Payroll, Benefits & Compliance

• Support the People Services team in the accurate and timely administration of semi-monthly, hourly, and contractor payroll.
• Assist the People and Finance teams with state and federal filing requirements.
• Help create and maintain job descriptions, ensuring classification and compensation compliance.
• Support the People and Compliance teams with gathering necessary data and information for annual reporting, RFPs, and audits in a timely manner.
• Manage key benefit compliance tasks, including the maintenance of plan documents and the distribution of SPDs, SPCs, and other required legal notifications.
• Maintain Sparrow our leave management platform and add new employees upon leave requests. Manage all leave requests in accordance with company policy and regulations, including FMLA, maternity/paternity leave, bereavement, jury duty, paid/unpaid time off, and general leaves of absence.

Requirements

The Necessities

• Proficient with Google Drive tools, including Sheets, GMail, Docs, and Slides.
• 2+ years of experience in People Team or a service-related role.
• Exceptional attention to detail and ability to prioritize daily responsibilities.
• Ability to handle confidential information responsibly and professionally in accordance with departmental policies.
• Excellent organizational and follow-through skills to ensure the completion of assigned tasks.
• Ability to work in a fast-paced, deadline-driven environment.
• Ability to communicate effectively with colleagues and cross-functionally.

The Extras

• Experience working in a high-paced startup environment or SaaS environment.
• Prior experience using Rippling.
• Prior experience using Sparrow or other leave management platform.
• Experience supporting a hybrid team.

The expected base salary range for this position is $55K - $60K base. This position is eligible to participate in the Company Bonus Pool and is eligible to receive new hire equity in the Company. Please note that salary bands are based on NY and other similar metro areas and may differ based on where the role is ultimately hired.

Employee Benefits

We’re an innovative, high-growth company with an exciting future ahead. At Vestwell, we prioritize employee wellbeing through comprehensive health benefits, generous time off, and a dedicated Employee Wellbeing Committee. Our hybrid work model offers flexibility while providing access to our collaborative offices in Midtown Manhattan, Austin, King of Prussia, and Scottsdale. And, of course, as a company focused on helping people save for the future, we offer a competitive 401(k) plan.

Interview Process

Our interview process starts the same for every candidate with 1-2 introductory conversations to learn more about your background, interests, and what you're looking for, while also giving you the opportunity to learn more about Vestwell and the team. From there, the process varies by role but typically includes a skills or experience-based assessment, such as a coding interview, portfolio review, or deeper discussion of your relevant experience. Successful candidates then move on to a virtual or in-person interview panel. Before extending an offer, we complete a reference check with a current or former manager and a peer. Throughout the process, we prioritize transparency, clear communication, and minimizing surprises.

Vestwell’s Privacy Policy. Attention California residents: In the course of conducting our business and complying with federal, state, and local government regulations governing such matters as employment, tax, insurance, etc., we must collect Personal Information from you. Should you accept employment with Vestwell you may view our California Privacy Rights Act here: Vestwell’s California Privacy Rights Policy.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Vestwell’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.