Contractor Coordinator

Evonik; Blair (NE); On-site; USD 70,000 - 100,000; Full time

Job summary

Evonik invites a Contractor Coordinator to oversee site contractor management across engineering, maintenance, and projects, acting as the CMO and managing SAP entries and cost reporting. The role emphasizes compliance with Group Principles, cost control and timely invoicing, with strong collaboration to support safe operations.

Applicants should have a science or finance degree with 5+ years of relevant experience or 6+ years’ related training, and proven SAP proficiency, plus solid

Qualifications

• Associate’s degree or Bachelor’s degree in Science or Finance and/or a minimum of 5 years of relevant experience; or a minimum of 6 years of experience/training in a related area.
• Experience with SAP, including maintenance, engineering, and warehouse modules.

Responsibilities

• Independently oversee all site contractor management activities to ensure compliance with Group Principles & Standards and serve as the site’s primary subject matter expert for contractor management.
• Direct the seven steps of contractor management, proactively resolve compliance gaps, and provide guidance to maintenance and engineering teams.
• Act as the primary point of contact for vendor coordination, timesheet validation, and invoice approval, ensuring complete and accurate SAP entries for contractor hours and work orders.
• Lead resolution of contract non-conformance issues, including root cause analysis and corrective actions; manage and audit contractor qualification records and validate Avetta compliance.
• Monitor and update Outline Agreements and Work Centers, ensuring uninterrupted operational readiness and accurate SAP data for contractor labor, materials, and Work Orders.
• Provide monthly financial consolidation of customer project billing with actual project costs, reconcile variances, and prepare summary statements for management review.
• Own monthly engineering cost assignments and conduct financial variance evaluations, including plan vs. actual and contractor accruals vs. invoices, initiating corrective actions as needed.
• Direct sourcing for parts and rental equipment, leveraging supplier relationships to meet maintenance requirements efficiently.

Skills

Organizational skills

Communication skills

Contract management

Vendor coordination

Education

Associate’s or Bachelor’s in Science or Finance

Tools

SAP

Microsoft Office

Job description

What We Offer

At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed.

What We Offer

At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed.

Our success hinges on a diversity of ideas powered by people, not egos. Whether you’re a scientist or engineer, new to the team or established, in business, production, or anything in between – we cheer each other on. Because we believe we can do anything. Explore everything. And Be Part of Something Special!

Find out more about the many benefits we offer:

https://www.evonik.com/en/careers/why.html

Meet the team and get to know the people behind Evonik:

https://www.evonik.com/en/news/meet-the-team.html

The Contractor Coordinator is responsible for overseeing contractor management activities, including serving as the Contractor Management Officer (CMO), client project financial accounting, cost management, SAP master data, and repair workflow within the Technical Area (Engineering, Maintenance, and Projects group). This position operates with a high level of autonomy to ensure the site achieves and sustains compliance with all Group Principles & Standards, procedures, and best practices. The Contractor Coordinator is expected to identify needs, initiate solutions, and drive actions independently.

Responsibilities

• Independently oversee all site contractor management activities to ensure compliance with Group Principles & Standards, GPS-PT 6, and serve as the site’s primary subject matter expert for contractor management.
• Direct the seven steps of contractor management, proactively resolve compliance gaps, and provide guidance to maintenance and engineering teams.
• Act as the primary point of contact for vendor coordination, timesheet validation, and invoice approval, ensuring complete and accurate SAP entries for contractor hours and work orders.
• Lead resolution of contract non-conformance issues, including root cause analysis and corrective actions; manage and audit contractor qualification records and validate Avetta compliance.
• Monitor and update Outline Agreements and Work Centers, ensuring uninterrupted operational readiness and accurate SAP data for contractor labor, materials, and Work Orders.
• Provide monthly financial consolidation of customer project billing with actual project costs, reconcile variances, and prepare summary statements for management review.
• Own monthly engineering cost assignments and conduct financial variance evaluations, including plan vs. actual and contractor accruals vs. invoices, initiating corrective actions as needed.
• Direct sourcing for parts and rental equipment, leveraging supplier
• relationships to meet maintenance requirements efficiently.
• Maintain auditable documentation for fire systems, elevators, sprinklers, PSVs, and other applicable areas, and support IVT invoice approval workflows. Ensure compliance of the Technical Area with Group Principles and Standards for repairs involving contracted services, including schedule adherence, safety, and quality standards.
• Uphold HACCP, ISO 9001/14001, and RC14001 policies and prepare monthly compliance and cost reports, including contractor KPIs, Avetta status, and cost reconciliation summaries.
• Drive continuous improvement across contractor management, SAP utilization, and cost control processes while serving as a subject matter expert for contractor compliance and financial alignment.

Requirements

• Associate’s degree or Bachelor’s degree in Science or Finance and/or a minimum of 5 years of relevant experience; or a minimum of 6 years of experience/training in a related area.
• Experience operating with minimal supervision, prioritizing multiple concurrent tasks, and making decisions within established policies and budgetary limits.
• Experience with SAP, including general working knowledge of maintenance, engineering, and warehouse modules, as well as Microsoft Office (Excel and Word).
• General knowledge of contracts, commercial rules, and document management.
• Knowledge of Evonik’s policies and procedures in purchasing, maintenance, and warehousing.
• Strong organizational and communication skills with the ability to organize and implement multiple tasks.
• Ability to effectively interface with internal engineering/maintenance teams and external vendors and serve as a primary point of escalation for contractor and cost issues.

The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations.