Contracting Coordinator

Road Scholar; Massachusetts; Hybrid; USD 31,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

20 days PTO annually

Paid shutdown between Christmas and NY

Ability to work remote

Paid holidays (14)

Retirement plan with company match 5%

Identity protection

LinkedIn Learning access

Job summary

Road Scholar is seeking a Contracting Coordinator to join our fast-paced contracting team. This entry-level role reports to the Senior Manager, Contract Administration and supports the contract management process across Road Scholar programs.

The position offers a remote work environment and an hourly compensation range of $22.60 to $25.00 based on experience. Primary duties include document flow, vendor communications, and filing contracting records across regions.

Qualifications

• 1-2 years of administrative or relevant work experience.
• Bachelor’s degree preferred or equivalent experience.
• Experience managing multiple projects independently and prioritizing effectively.
• Strong attention to detail and analytical skills.

Responsibilities

• Provide administrative support to the contracting team.
• Work with contracting templates and flowcharts.
• Handle initial space requests and confirmations from vendors.
• Create cover sheets for rate comparisons and drafts; gather signatures.

Skills

Administrative support

Organization

Communication

Time management

Collaboration

Education

Bachelor's degree preferred

Tools

Excel

Word

Outlook

Job description

When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better than Road Scholar. What's our secret? Dedicated and talented staff who believe in our mission.

At Road Scholar, we are committed to fostering a culture of inclusivity and belonging. We believe that by valuing a wide range of perspectives and experiences, we create a stronger, more innovative organization that reflects the communities we serve.

In addition, we are dedicated to being an environmentally sustainable organization. From the way we design our programs to how we operate as a team, we are striving to reduce our environmental impact and create a positive legacy for future generations.

About the role…

Join our fast-paced Contracting team and be a part of one of the nation’s most dynamic not-for-profit organizations. The Contracting Coordinator, is an entry level position, report to the Senior Manager, Contract Administration, and shall provide administrative support services for the contract management team in connection with Road Scholar programs as needed and requested. The position is responsible for maintaining the process flow of contract documents according to the established procedures. The Contracting Coordinator will work closely with internal and external team members in making decisions affecting programs. The Contracting Coordinator must act with participants’ best interests and Road Scholar’s expectations in mind.

Road Scholar offers a remote work environment. The compensation for this non-exempt/hourly position is between $22.60 - $25.00 per hour based on experience.

In this role, you will provide...

• Supporting the Contracting Team with administrative tasks related to contracting.
• Working with documentations including flowcharts and other contracting templates.
• Responsible for initial space requests and confirmations from vendors per Road Scholar capacity plan and program loading calendar.
• Creating cover sheets for rate comparison and contract drafts as needed.
• Gathering signatures on documents.
• Creating appropriate contracting folders for all necessary regions.
• Filing contracting documentation appropriately per standard operating procedures.

Collaborate with Vendors & Partners:

• Communicating with Road Scholar’s partners and vendors globally by phone, Zoom and e-mail to confirm space and collect initial rates.
• Following through on communications with vendors while managing deadlines and escalating any significant decisions, actions or situations internally.
• Preparing vendor communications for internal team members in accordance with standard operating procedures.

Collaborate on Internal Projects:

• Collaborating with internal team members to ensure they have all necessary contracting documentation and supports the TRM department as a whole, as needed.
• Attending Contracting and other team meetings as required and will work with other members of the Road Scholar team as needed to support overall contracting goals.
• Other Duties As Assigned

We're seeking...

• An organized administrative professional with 1-2 years administrative or relevant work experience.
• Bachelor’s degree preferred or equivalent experience.
• Experience managing multiple projects independently and ability to pivot based on priorities.
• Strong analytical skills with high attention to detail essential.
• Experience using Microsoft Office systems, specifically Excel, Word and Outlook, as well as other technical applications.
• Ability to work collaboratively in a multi-functional and global team environment.
• Excellent verbal and written communication skills, along with strong interpersonal and problem-solving abilities.
• Self-starter, resourceful, and able to take initiative.
• Desire to be a part of a global organization that creates lifelong travel and learning experiences.

Why join the Road Scholar Team...

We offer competitive compensation and excellent benefits:

• Medical, Dental and Vision Insurance
• 20 days PTO annually
• Paid shutdown between Christmas and New Years!
• Ability to work remote!
• Paid Holidays (14)
• Retirement Plan with a company match up to 5%
• Identity Protection
• Unlimited On-line Training thru Linkedinlearning.com

An Equal Opportunity Employer
Road Scholar values and supports individualdifferencesand strives to create an environment that contributes to the success of both the individual and the organization. As an Equal Opportunity Employer, we consider applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, pregnancy, illness, marital or veteran status or disability or any other status protected by applicable law.

At Road Scholar, we are committed to cybersecurity and to providing a safe experience for job seekers. All official communication regarding employment opportunities will come exclusively via email from the official Road Scholar domain or from our applicant tracking system URL recruiting.ultipro.com. We never conduct interviews through texting applications or instant messaging platforms. If you receive an employment offer or other correspondence from an individual at Road Scholar you have not met, or from a non-Road Scholar email domain, it may be a phishing attempt.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.