Contracting Administrator - Gov & Commercial Projects

Arcosa Inc.; Farmingdale (NJ); On-site; USD 58,000 - 74,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401k with Employer Match

11 paid company holidays

Life Insurance

Disability Insurance

Job summary

Arcosa Aggregates in Farmingdale, NJ seeks a Contracting Administrator to manage contract life cycles for government and commercial customers. You will prepare bid packages, coordinate bonds and certifications, and support payroll and EEO reporting while ensuring compliance and timely project documentation.

You will work with internal teams to resolve contract- and project-related questions, maintain records, and help coordinate site setup and startup activities as needed.

Qualifications

• 2–3 years of experience in contract administration or project administration
• Experience in construction, aggregates, or public works environments preferred
• Able to meet bid deadlines, reporting requirements, and project timelines

Responsibilities

• Prepare bid packages and submit responses, review bid requirements, and track quotes
• Coordinate bonds, insurance certificates, and certifications for bids and projects
• Prepare payroll reports and EEO reports
• Prepare subcontractor agreements and onboarding documentation
• Submit forms and compliance reports throughout contract lifecycle
• Assist Safety Director with safety manuals and documentation
• Coordinate job site setup and administrative needs for startup
• Register and file certifications and pay-to-play reports
• Track and reconcile project activity for invoicing and reporting
• Maintain organized contract correspondence and project documents
• Coordinate with stakeholders to resolve contract-related questions

Skills

Attention to detail

Time management

Communication skills

MS Office proficiency

Data entry

Ability to work independently

Cross-team collaboration

Bid/document management

Education

High school diploma or GED

Tools

Bidding software

Job description

Arcosa Aggregates in Farmingdale, NJ seeks a Contracting Administrator to manage contract life cycles for government and commercial customers. You will prepare bid packages, coordinate bonds and certifications, and support payroll and EEO reporting while ensuring compliance and timely project documentation.

You will work with internal teams to resolve contract- and project-related questions, maintain records, and help coordinate site setup and startup activities as needed.