Contracting & Acquisitions Agt

DEPARTMENT OF VETERANS AFFAIRS; Oklahoma; On-site; USD 49,000 - 60,000; Full time

Job summary

DEPARTMENT OF REHABILITATION SERVICES seeks a Contracting & Acquisitions Agent to support procurement, contracting, and acquisition activities for the agency. You will manage the lifecycle of procurements, evaluate bids, negotiate contracts, review specifications, and ensure compliance with state and federal rules while coordinating with internal customers and external vendors.

Position is full time in Oklahoma City, with travel as required; certification as a Certified Procurement Officer may

Qualifications

• Three years of technical clerical work plus two years in procurement, purchasing, contracting, or acquisition.
• Equivalent education/experience mix allowed for clerical requirements.
• Certified Procurement Officer (CPO) certification may be required within eleven months.

Responsibilities

• Performs procurement lifecycle duties including planning, managing, and purchasing goods and services.
• Evaluates and negotiates contracts; prepares bids, awards, and purchase orders.
• Drafts specifications and reviews requisitions; ensures compliance with regulations.

Skills

Procurement

Contracting

Negotiation

Vendor management

Job description

Job Posting Title

Contracting & Acquisitions Agt

Agency

805 DEPARTMENT OF REHABILITATION SERVICES

Supervisory Organization

Dept Rehabilitation Services-MSD - Central/Dept Servs

Full/Part-Time

Full time

Job Type

Regular

Compensation

Monthly/Annual Salary: Monthly Annual Level III (Pay Band J) $4,537.50 $54,450.00

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving the procurement, purchasing, contracting and/or the acquisition of goods and services for an institution or agency.

Typical Functions

• Performs the assigned duties of a procurement specialist. This includes but is not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from external suppliers and sources, evaluating and negotiating contracts, and purchase orders.
• Performs the assigned duties of a purchasing specialist. This may include placing the order(s) for goods and services, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining good relationships with the supplier.
• Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
• Makes recommendations to management concerning products and services and available sources of supply.
• Performs the duties of a contract specialist and may negotiate, write, monitor contractor compliance with all state and federal regulations and agency policies, evaluate contracts, monitoring contractor expenditures, reviewing, validates, and/or approves invoices/claims, and ensuring timely submission reports.
• Performs the duties of an acquisition specialist and may be assigned the responsibilities of identifying, evaluating, and negotiating potential acquisitions for an institution or state agency.
• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
• Acts as liaison to Central Purchasing.
• Supervises and trains subordinate personnel.

Education and Experience

Education and Experience requirements at this level consist of three (3) years of technical clerical work plus two (2) years of experience involving procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience substitution is allowed for the three (3) years of technical clerical experience only.

Knowledge, Skills, Abilities, and Competencies

Knowledge, Skills and Abilities required at this level include knowledge the procedures and practices for a specific aspect of the lifecycle for obtaining goods and services for an agency.

Ability required at this level includes the ability to write and review documents related to obtaining goods and services for an agency to ensure compliance with all state and federal rules, state purchasing laws, and other legal mandates; and monitor contract performance.

Special Requirements

• *Certified Procurement Officer.

Some agencies may require experience in sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals.

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

Persons appointed to positions within some agencies must possess or obtain certification as a Certified Procurement Officer (CPO) no later than eleven months from the date of appointment.

Some positions within some agencies may require certification as a Certified Procurement Officer (CPO).

Additional Job Description

Position is located in Management Services Division - Central/Dept. Services at DRS State Office in Oklahoma CIty.

Essential Functions

Position supports the administration of contracts by maintainin