Contract Supervisor - Procurement

Metropolitan Transportation Authority (MTA); New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Metropolitan Transportation Authority (MTA) NYC Transit is seeking an experienced administrator to provide comprehensive support to the Chief Procurement Officer and the procurement leadership team. You will coordinate procurement activities, prepare reports and materials, and ensure smooth communication with internal stakeholders and external suppliers.

The role emphasizes monitoring workflow, policy compliance, and contributing to continuous process improvements to enhance efficiency.

Qualifications

• Baccalaureate degree in economics, business or public administration or related field.
• At least 4 years of full-time professional experience in procurement/contract administration or an equivalent combination.
• Equivalent training and experience may be considered.

Responsibilities

• Coordinate and track procurement activities and maintain accurate records.
• Prepare reports, presentations, and meeting materials for leadership.
• Ensure effective communication between internal stakeholders and external suppliers.
• Monitor workflow across procurement initiatives and ensure policy/compliance adherence.
• Support scheduling, data management, and documentation to assist the CPO and procurement leadership.
• Assist with special projects and drive strategic procurement initiatives.

Skills

Analytical skills

Quantitative skills

Microsoft Word

Microsoft Excel

Written and verbal communication

Education

Baccalaureate in economics, business or public administration

4 years of full-time procurement/contract experience

Equivalent training and experience

Job description

The incumbent will provide comprehensive administrative, operational, and strategic support to the Chief Procurement Officer (CPO) and the broader Procurement leadership team. This role is responsible for coordinating and tracking procurement activities, maintaining accurate and organized records, preparing reports, presentations, and meeting materials, and ensuring effective communication and follow up between internal stakeholders and external suppliers.

The selected candidate will play a key role in monitoring workflow across procurement initiatives, ensuring adherence to company policies and compliance requirements, and contributing to continuous process improvements that enhance operational efficiency. The individual will also assist with scheduling, meeting coordination, data management, and documentation to support the CPO’s daily priorities.

In addition, the role will support special projects, help drive strategic procurement initiatives, and stay informed on emerging procurement trends and best practices to strengthen the overall effectiveness of the function. Other responsibilities may be assigned by leadership based on evolving business needs.

EDUCATION AND EXPERIENCE:

• Baccalaureate from an accredited college in a major in economics, business or public administration or a related field of study and
• 4 years of satisfactory full-time professional experience in the fields of procurement and contract administration;Or
• A satisfactory equivalent of training and experience.

DESIRED SKILLS:

• Knowledge and experience in purchasing, contracting, specification writing, and inventory management is highly desirable.
• Strong analytical abilities and quantitative skills.
• Proficient in Microsoft Word and Excel.
• Ability to manage multiple responsibilities and tasks.
• Excellent computer skills are necessary.
• Excellent interpersonal, written and verbal communication skills.
• Candidates will be required to demonstrate strong written skills.

SELECTION METHOD

Based on evaluation of education, skills, experience, interview, and written assessment.

All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal.

OTHER INFORMATION

Appointment may be at a comparable level to current level of selected candidate. (If necessary)

As an employee of MTA NYC Transit, you may be required to complete an annual financial disclosure statement with the state of New York, if your position earns more than $101,379 (this is subject to change) per year or if the position is designated as a policy maker.

For 55-a eligible titles: Candidates selected for this position may be placed in a competitive or non-competitive class position based on their qualifications. Qualified candidates who are placed in a competitive class position are eligible for the 55-a Program. Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page

ADDITIONAL INFORMATION

Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.

To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct. Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

EQUAL EMPLOYMENT OPPORTUNITY

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.